Executive assistant jobs in Mascouche, QC and nearby

Within 25 km

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Added 9 days ago
EA
Executive Assistant
ElleLogic AI
Montreal, QC
- Full-time
As an Executive Assistant at ElleLogic AI, you will be assisting our CEO manage her schedules and communications, plan travels, document, provide support in special projects, manage the…
Added 9 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 9 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 10 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 10 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 11 days ago
G
Executive Assistant
GRADIENT
Montreal, QC
- Full-time
Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership.…
Added 11 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 11 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 11 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 12 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 12 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 13 days ago
Adjoint·e Exécutif·ve-Executive Assistant
Nesto Group(e)
Montreal, QC
Capacité de travailler à partir de nos bureaux du centre-ville de Montréal pour un minimum de 3 jours par semaine
Added 13 days ago
Adjoint·e Exécutif·ve-Executive Assistant
nesto
Montreal, QC
Capacité de travailler à partir de nos bureaux du centre-ville de Montréal pour un minimum de 3 jours par semaine
Added 13 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 13 days ago
J
Corporate secretary
JobsMedia.io
Montreal, QC
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 13 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 14 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 14 days ago
QM
Adjoint(e) de direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $85,000 to $90,000 CAD / year
- Full-time
They are seeking an Executive Assistant to join their growing Montreal team. This is far more than a traditional administrative support role. You'll become a trusted business partner to…
Added 16 days ago
B
Executive Assistant
Bell
Montreal, QC
- Full-time
For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week
Added 16 days ago
RB
Executive Assistant
Royal Bank of Canada
Montreal, QC
- Full-time
Added 16 days ago
R
Executive Assistant- EN
RBC
Montreal, QC
- Full-time
Added 16 days ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
Added 20 days ago
Executive Assistant
Epic Games
Montreal, QC
Epic Games seeks Executive Assistants to support Game Development leadership.
Added 20 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Job Title: Chief of Staff & Executive Assistant
Added 20 days ago
QM
Adjoint(e) de direction du président - soutien à la haute direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $70,000 to $80,000 CAD / year
- Contract
Position: Executive Assistant to the President - C-Suite Support

MEDFAR

Executive Assistant (CEO)

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Experience: 5+ years of experience in a similar role;
Posting language: English
Posted: Oct 20, 2026

Original job description

Founded in 2010, MEDFAR Clinical Solutions revolutionizes healthcare with our MYLE Integrated Care platform, the first web-based electronic medical record (EMR) in Quebec. Trusted by 15,000 healthcare professionals daily, we impact over 20 million patients across North America. In 2023, we proudly earned a coveted spot on Deloitte’s prestigious Fast50 and Fast500 lists, a testament to the exceptional contributions of our employees driving our success.

Join us in transforming healthcare locally and globally, as we strive to empower 500,000 care providers to reach 500 million patients by 2030.

Job Description

As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR’s growth.

The Executive Assistant will report to the CEO and will be responsible for:

Supporting and Assisting the CEO

Assist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholders
Coordinate travel arrangements requests for the CEO, and other Executives
Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English).
Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite
Organize daily and weekly touchpoints with the CEO
Manage some personal matters for the CEO.

Supporting Chief of Staff

Organize weekly touchpoints with the Chief of Staff
Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required
Assist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)
Follow-up with different collaborators in preparation for presentations
Leading and coordinating special projects (ie facilities, events, offsites)
Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Supporting Executive Members

Coordinate travel arrangements requests for Executive team members
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.

Other

Collaborate with HR or other executives on special projects (ie company events, townhalls)
Office Management: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.
Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.)

Work location and schedule

This role requires the Executive Assistant to be in the office daily.
Availability outside of normal working hours when needed.

Qualifications

Who you are:

You have a bachelor’s degree in administration, communication, or another related field or equivalent experience;
5+ years of experience in a similar role;
Proficiency with Microsoft and Google Suite;
Ability to manage highly confidential information;
Demonstrated discretion, diplomacy, proactivity and rigour;
Strong interpersonal skills;
Excellent verbal and written communication skills (English and French).

Additional Information

By joining MEDFAR, you will be part of a purpose-driven organization whose product is disrupting and digitizing health care, making doctors’ and healthcare workers’ lives easier, while enabling better patient health outcomes. Becoming a MEDFARian also means having the opportunity to be part of an innovative community and working in a dynamic environment where your work will have a meaningful and tangible effect not only on your team and the business but most importantly on the healthcare industry.

Generous group insurance coverage as of day 1 of employment
Break paid between Christmas and New Years
An entrepreneurial culture of transparency, collaboration, and innovation

Recruitment Process

TA Screening (30-45 minutes)
Interview with Chief of Staff (60 minutes)
Test/Case Study (take-home)
Interview with the CEO (90 minutes)

With offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French.

At MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience.

MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.

To better understand the self-identification process, please consult this guide.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to the CEO and executive team, including managing schedules, travel, expenses, meetings, documents, and presentations. Coordinate executive meetings, events, special projects, confidential records, and office operations.

Requirements

Requires a bachelor's degree in administration, communication, or a related field, or equivalent experience, and at least five years of experience in a similar role. Candidates should be proficient with Microsoft and Google tools, able to handle confidential information with discretion, and have strong interpersonal and communication skills in English and French.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Presentation Preparation
Meeting Minutes
Project Coordination
Event Planning
Office Management
Confidential Information Management
Microsoft Office
Google Workspace
Written Communication
Verbal Communication

Benefits

Group Insurance Coverage
Paid Break Between Christmas and New Year's

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Executive Team Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Document Preparation
Presentation Preparation
Board Meetings
Meeting Minutes
Action Items
Strategic Meetings
Special Projects
Event Planning
Office Management
Confidential Information
Microsoft Suite
Google Suite
English Communication
French Communication
Healthcare
Electronic Medical Records
MYLE Integrated Care Platform

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Executive assistant jobs in Mascouche, QC and nearby