Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 4, 2026

Hiring at a glance

View jobs

Open jobs: 4,330
Employers: 2,024

Advertised starting pay

Average starting payCAD / year: $72,551Across 304 listings
Average starting payCAD / hour: $26.94Across 157 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%670 listings
On-site: 83%3,584 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (220), HealthCareersInSask.ca (50), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 25 days ago
VC
Medical Office Assistant (MOA) - Urgent and Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
- $27.84 to $29.72 CAD / hour
- Part-time
Come work as a Medical Office Assistant (MOA) with Vancouver Coastal Health (VCH) at Vancouver City Centre Urgent and Primary Care Centre (UPCC)! Apply now to join the team!
Added 26 days ago
K
Director - Privacy Office (Deputy Chief Privacy Officer); Head of Advisory and RCM
KOHO
Remote, Canada
- $190,000 to $230,000 CAD / year
- Full-time
- Remote
Added 26 days ago
GE
Office Administrator (Contract)
GFL Environmental Inc.
Sydney Indian Reserve No. 28A, NS
- Part-time
Added 25 days ago
Deli Utility Clerk (Shawnessy)
Calgary Co-operative Association Limited
Calgary, AB
Added 25 days ago
D
Administrative Assistant
Desjardins
Quebec, QC
- Full-time
Added 26 days ago
C
CIBC - Administrative Assistant - Wood Gundy - Montreal -Bilingual
CIBC
Laval, QC · Montreal, QC
- Full-time
Added 25 days ago
B
Strategic Sourcing Specialist
BGIS
Toronto, ON
- Full-time
Added 26 days ago
H
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Added 26 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Spiritwood, SK
- Part-time
Added 1 month ago
RM
Medical Office Assistant
REHOBOTH MEDICAL CLINIC
Steinbach, MB
- Full-time
The Medical Office Assistant (MOA) at Rehoboth Medical Clinic plays a vital role in supporting the seamless operation of a patient-centred, multidisciplinary healthcare practice. Reporting…
Added 1 month ago
TG
Administrative Assistant
Thrive Group
Hamilton, ON
- Full-time
Thrive Group is looking for a Administrative Assistant to join our Head Office team!
Added 1 month ago
RC
International Tax - Managing Director
RSM Canada
Calgary, AB
- Full-time
Added 25 days ago
SS
Office Manager
Sienna Senior Living
Tillsonburg, ON
- Full-time
Added 26 days ago
PM
Receptionist - Part-Time Tilbury
Pearsall Marshall LLP
Chatham-Kent, ON · Tilbury, Ontario
- Part-time
Added 25 days ago
CS
Office Administrator
CloudMD Software & Services Inc - CAN
Prince George, BC
- $21 to $24 CAD / hour
Added 26 days ago
TC
Chemical Engineering Management Consultant (NA)
Trindent Consulting
Toronto, ON
- Full-time
Added 26 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 27 days ago
D
Recruitment and Sourcing Specialist
Deliverect
Toronto, ON
- $65,000 to $75,000 CAD / year
- Contract
- Temporary
Added 1 month ago
DG
Receptionist
Dexterra Group
Ottawa, ON
- Full-time
Added 1 month ago
IH
Administrative Assistant | CNO Professional Practice
Interior Health Authority
BC · British Columbia, Canada
- Full-time
…support the Chief Nursing Officer (CNO) Professional Practice Office (PPO) team. This position is flexible within the Interior Health…
Added 1 month ago
B
Administrative Assistant
Bartlett
Oxbow, SK
- Full-time
Added 1 month ago
TS
Administrative Assistant
The Salvation Army in Canada
Stoney Creek, NB
- Part-time
Added 1 month ago
TC
Office Manager
Tryton Capital Partners LP
Vancouver, BC
- Full-time
Office Manager Tryton Capital, Vancouver, British Columbia
Added 1 month ago
CG
Office Administrator, Part Time, Contract
Compass Group Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
Added 1 month ago
AC
Office Administrator/Receptionist
ABM College
Calgary, AB
- Part-time

MEDFAR

Executive Assistant (CEO)

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 2, 2027
Experience: 5+ years of experience in a similar role;
Posting language: English
Posted: Sep 3, 2026

Original job description

Founded in 2010, MEDFAR Clinical Solutions revolutionizes healthcare with our MYLE Integrated Care platform, the first web-based electronic medical record (EMR) in Quebec. Trusted by 15,000 healthcare professionals daily, we impact over 20 million patients across North America. In 2023, we proudly earned a coveted spot on Deloitte’s prestigious Fast50 and Fast500 lists, a testament to the exceptional contributions of our employees driving our success.

Join us in transforming healthcare locally and globally, as we strive to empower 500,000 care providers to reach 500 million patients by 2030.

Job Description

As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR’s growth.

The Executive Assistant will report to the CEO and will be responsible for:

Supporting and Assisting the CEO

Assist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholders
Coordinate travel arrangements requests for the CEO, and other Executives
Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English).
Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite
Organize daily and weekly touchpoints with the CEO
Manage some personal matters for the CEO.

Supporting Chief of Staff

Organize weekly touchpoints with the Chief of Staff
Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required
Assist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)
Follow-up with different collaborators in preparation for presentations
Leading and coordinating special projects (ie facilities, events, offsites)
Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Supporting Executive Members

Coordinate travel arrangements requests for Executive team members
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.

Other

Collaborate with HR or other executives on special projects (ie company events, townhalls)
Office Management: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.
Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.)

Work location and schedule

This role requires the Executive Assistant to be in the office daily.
Availability outside of normal working hours when needed.

Qualifications

Who you are:

You have a bachelor’s degree in administration, communication, or another related field or equivalent experience;
5+ years of experience in a similar role;
Proficiency with Microsoft and Google Suite;
Ability to manage highly confidential information;
Demonstrated discretion, diplomacy, proactivity and rigour;
Strong interpersonal skills;
Excellent verbal and written communication skills (English and French).

Additional Information

By joining MEDFAR, you will be part of a purpose-driven organization whose product is disrupting and digitizing health care, making doctors’ and healthcare workers’ lives easier, while enabling better patient health outcomes. Becoming a MEDFARian also means having the opportunity to be part of an innovative community and working in a dynamic environment where your work will have a meaningful and tangible effect not only on your team and the business but most importantly on the healthcare industry.

Generous group insurance coverage as of day 1 of employment
Break paid between Christmas and New Years
An entrepreneurial culture of transparency, collaboration, and innovation

Recruitment Process

TA Screening (30-45 minutes)
Interview with Chief of Staff (60 minutes)
Test/Case Study (take-home)
Interview with the CEO (90 minutes)

With offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French.

At MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience.

MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.

To better understand the self-identification process, please consult this guide.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the CEO and executive team, including schedule management, travel coordination, and document preparation. Assist the Chief of Staff with board meetings, strategic initiatives, and general office management tasks.

Requirements

Requires a bachelor's degree in administration, communication, or a related field with over 5 years of experience in a similar role. Must be fluent in both English and French with proficiency in Microsoft and Google Suites.

Skills

Calendar Management
Executive Support
Travel Coordination
Expense Management
Meeting Minutes
Event Planning
Office Management
Bilingual Communication
Microsoft Office Suite
Google Suite
Confidentiality
Diplomacy
Proactivity
Written Communication
Verbal Communication
Project Coordination

Benefits

Group insurance coverage
Paid break between Christmas and New Years

Visa sponsorship

Not detected in the job text

Hiring contact

Elias Farah

Keywords

Executive Assistant
CEO Support
Healthcare
EMR
Electronic Medical Record
Strategic Initiatives
Board Meetings
Bilingualism
French
English
Microsoft Suite
Google Suite
Office Management
Expense Reporting
Project Management
Administrative Support
C-Suite
Corporate Governance
Event Planning
Confidentiality

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