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Added 7 mins ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 7 mins ago
LA
Visitor Engagement Coordinator
Legislative Assembly of Alberta
AB · Edmonton, AB
- Full-time
As the Visitor Engagement Coordinator, you will be responsible for identifying and advancing opportunities to increase public awareness, participation and visitation through Visitor…
Added 22 mins ago
S
13619 - Settlement Program Coordinator
S.U.C.C.E.S.S.
Vancouver, BC
- Full-time
- Temporary
The Settlement Program Coordinator supports and works collaboratively with Community Integration Practitioners to provide settlement services to temporary residents, naturalized citizens,…
Added 36 mins ago
QA/QC and Turnover Lead (Prince George)
IREN
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Live-Site Interface: Coordinate inspection, testing, and energization readiness with site operations and the LOTO Coordinator so construction never compromises operating infrastructure.
Added 1 hour ago
A
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- Full-time
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Added 2 hours ago
Recreation Manager
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Added 2 hours ago
OT
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Toronto, ON
- Full-time
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Added 2 hours ago
Sr Client Support Consultant
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Added 3 hours ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 4 hours ago
NC
Human Resources Business Advisor - 18-Month term
NAV CANADA
Montreal, QC
- Full-time
Partner with the HR Business Partner to assist the Montreal FIR (Quebec region) to meet its strategic goals and objectives through management and enhancement of existing HR programs and…
Added 4 hours ago
C
Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
The Senior Corporate Development Coordinator is responsible for providing coordination and executive support to the Corporate Development Group, including both Traditional and Corporate…
Added 5 hours ago
Human Resources Coordinator - Winter 2026/27
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Banff, AB
The Human Resources Coordinator provides an outstanding experience for our internal guests, ensuring a positive experience for employees and volunteers working at the Company’s three…
Added 5 hours ago
009 - Transitional Housing Case Coordinator
Métis Nation of Ontario
Thunder Bay, ON
…are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is, it’s difficult, because of our…
Added 6 hours ago
FM
Arts and Culture Programmer - 075-2026
Fort McKay First Nation
Fort Mckay 174, AB
- Full-time
The Arts and Culture Programmer is responsible for assisting in the development, implementation, and delivery of community youth programming. This includes assisting in the research and…
Added 6 hours ago
HR Advisor
ALS
North Vancouver, BC · CAN - BC - North Vancouver
Support the consistent application of company policies, procedures, programs, and employment practices;
Added 6 hours ago
DG
BDC Appointment Coordinator
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Regina, SK
- Full-time
The BDC Appointment Coordinator is based in Regina, Saskatchewan and reports directly to the BDC Manager. This role is a key member of the Business Development Centre (BDC) team, providing…
Added 6 hours ago
OL
Recreation Manager
Optima Living
Surrey, BC
- $74,000 CAD / year
- Full-time
…community since 1987. PICS Society assists youth, seniors, women, and the local community members by providing a comprehensive network of services and programs in the Lower Mainland and…
Added 6 hours ago
OL
Hospitality Manager
Optima Living
Surrey, BC
- $62,500 CAD / year
- Full-time
…community since 1987. PICS Society assists youth, seniors, women, and the local community members by providing a comprehensive network of services and programs in the Lower Mainland and…
Added 6 hours ago
Talent Coordinator
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Edmonton, AB
Assist with the organization and coordination of various internal Firm engagement, culture, and employee recognition activities including staff appreciation, long service and retirement…
Added 7 hours ago
Fleet Maintenance - Fleet Maintenance Coordinator
The Erb Group
Vaudreuil-Dorion, QC
We are currently seeking an organized and detail-oriented Fleet Coordinator to join our Fleet Maintenance team in Vaudreuil-Dorion, Quebec.
Added 7 hours ago
MI
Branch Operations Coordinator
Medline Industries, LP
Ottawa, ON
- Full-time
…As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which…
Added 7 hours ago
Team Coordinator Customer Service (Living Benefits)
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Montreal, QC · Regina, SK
Are you looking for an opportunity to make a meaningful impact, support a high‑performing team, and play a central role in delivering an exceptional advisor and client experience? Insurance…
Added 7 hours ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
The position also provides ongoing functional supervision of temporary and student staff, including assigning and prioritizing work, coordinating coverage, providing training and guidance,…
Added 7 hours ago
NC
Account Coordinator, Commercial SME
NFP Corp
Calgary, AB · Edmonton, AB · Langley (District), BC · Newmarket, ON · Ottawa, ON · Toronto, ON · Windsor, ON · Langley, BC
- Full-time
Technical proficiency, ability to quickly learn new programs and procedures
Added 10 hours ago
PH
Patient Care Coordinator, BC Mental Health and Substance Use Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at…

Medline Industries, LP

Branch Operations Coordinator

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: High school diploma
Experience: 2+ years of administrative, operational, or customer service experience.
Posting language: English
Posted: Oct 29, 2026

Original job description

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is to make healthcare run better – this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.

Compensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:

Collaborative work environment with highly engaged employees
Market competitive compensation and benefits plan, including LTD & Insurance
RRSP with a company match
Annual Employee Appreciation Week
Paid vacation and personal days
Employee Assistance Program (EAP) Resources supporting mental, physical, family and financial well-being
Career growth and training programs
Open communication with Senior Leaders
Employee referral program
Recognition programs
Social activities
And much more…

Job Description Summary

The Branch Operations Coordinator supports branch-level operational, administrative, installation coordination, inventory, facility, and operational support activities. This role assists with day-to-day branch operations and helps support operational efficiency, branch readiness, EPMS coordination, showroom inventory control, and operational coordination activities.

Job Description

CORE JOB RESPONSIBILITIES

Operational Coordination

Supports branch operational coordination activities and day-to-day branch operational requirements.
Coordinates operational activities, deliveries, vendor appointments, and branch support activities.

Administrative Support

Supports reception, internal communications, mail distribution, operational documentation, and record maintenance.
Assists with onboarding and offboarding coordination including workstation setup, equipment coordination, and administrative tracking.
Maintains branch records, operational documentation, and contact directories.
Supports Health & Safety administrative requirements and branch coordination activities.

Installation & Equipment Coordination

Supports installation scheduling and coordination activities with ESS, DSS, Branch Managers, installation teams, and support teams.
Coordinates meetings related to upcoming equipment projects, installations, and operational readiness.
Maintains and updates EPMS accurately to support project visibility and operational execution.
Supports installation teams with operational coordination and project-related administrative activities.
Maintains visibility on upcoming installations, equipment movement, and branch operational readiness.
Supports showroom equipment inventory, demo equipment tracking, and operational inventory coordination.
Coordinates operational readiness related to equipment deliveries and installation timelines.

Bench Repair & Service Shop Support

Supports branch bench repair and handpiece repair operational activities where applicable locally.
Assists with operational coordination related to service shop inventory, repairs, and equipment movement.

Inventory & Operational Support

Supports operational inventory coordination including showroom items, supplies, emergency stock, and branch operational materials.
Assists with inventory counts, tracking, audits, and operational inventory organization where required.
Supports inventory adjustments, operational inventory accuracy, and equipment tracking activities.

Facilities & Vendor Coordination

Coordinates with vendors, contractors, and service providers for maintenance, inspections, repairs, and facility-related operational requirements.
Supports branch facility maintenance scheduling and operational readiness.

Operational Reporting

KPI tracking, operational reporting, and branch-level administrative reporting requirements.

Supports payroll-related administrative coordination including approved time-off tracking where required.

Event & Operational Support

Assists with coordinating logistics for branch events, vendor visits, meetings, tradeshows, and operational activities.
Supports invoicing coordination and payment follow-up activities where applicable.

Team & Operational Support

Supports operational communication and coordination between branch teams, vendors, customers, and Head Office functions where required.
Provides operational and administrative support to branch leadership and operational teams.

QUALIFICATIONS

Education:

High school diploma or GED required.
Associate's or Bachelor's degree in Business Administration, Operations Management, or a related field preferred.

Experience:

2+ years of administrative, operational, or customer service experience.
Experience in a branch or clinical setting is a strong plus.
Familiarity with office equipment, scheduling systems, and CRM tools.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Comfortable using internal management systems.

Skills & Competencies:

Operations & Administrative

Strong organizational skills with the ability to manage multiple tasks and priorities.
Able to coordinate logistics, maintain records, and streamline administrative processes.
Facility management knowledge (ordering supplies, coordinating maintenance, etc.).

Communication

Excellent written and verbal communication skills.
Comfortable communicating with internal teams, vendors, and sometimes customers or patients.

Problem-Solving & Initiative

Proactive approach to identifying and resolving operational inefficiencies.
Able to troubleshoot minor issues independently or escalate appropriately.

Collaboration & Support

Works well with cross-functional teams including sales, clinical, and management.
Team-oriented, reliable, and focused on enabling others to succeed.

Time Management

Ability to meet deadlines and respond promptly to time-sensitive tasks.
Maintains composure and focus in a fast-paced environment.

The targeted hiring range for this position is $58-62k. Actual compensation within this range will be determined based on factors such as the candidate’s experience, qualifications, skills, geographic location, and knowledge relevant to the role.

The anticipated salary range for this position:

$44,100.00 - $66,100.00 Annual

This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Medline Canada, Corporation is proud to be an equal opportunity employer.

About Medline Canada

Medline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.

Our Commitment to Diversity and Inclusivity

Medline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.

Our commitment to Accessibility

Medline Canada is committed to the principles of the accessibility in Canada. We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact HRCanada@medline.com.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply About employer

More about this job

Responsibilities

The Branch Operations Coordinator supports branch-level operational, administrative, and facility activities, including inventory control and installation coordination. This role ensures operational efficiency by managing vendor appointments, maintaining documentation, and supporting branch readiness.

Requirements

Candidates must have a high school diploma or GED, with an Associate's or Bachelor's degree in Business or Operations preferred. Applicants should possess 2+ years of administrative or operational experience and proficiency in Microsoft Office and CRM tools.

Skills

Operational coordination
Administrative support
Inventory management
Facility maintenance
Installation coordination
Vendor management
KPI tracking
Microsoft Office Suite
CRM tools
Scheduling
Record maintenance
Problem-solving
Communication
Time management
Project coordination
Data entry

Benefits

Health insurance
LTD insurance
RRSP with company match
Employee appreciation week
Paid vacation
Personal days
Employee assistance program
Career growth programs
Training programs
Employee referral program
Recognition programs

Visa sponsorship

Not detected in the job text

Keywords

Operations
Administrative
Inventory Control
Facility Management
Installation Coordination
Vendor Relations
KPI Tracking
Microsoft Office
CRM
Logistics
Health and Safety
Payroll
Onboarding
Bench Repair
Supply Chain
Project Management
Documentation
Customer Service
Branch Operations
Equipment Tracking

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