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Added 10 mins ago
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MedSleep Inc.

Clinic Manager – Ottawa, Ontario

Ottawa, ON, K2C 0P7, Canada

$62,000 to $72,000 CAD / year · Full-time

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Job details

Pay: $62,000 to $72,000 CAD / year
Job type: Full-time
Apply by: Dec 24, 2026
Experience: 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset)
Working hours: 40 hours/week
Posting language: English
Posted: Sep 25, 2026

Original job description

Clinic Manager – Ottawa, Ontario

MedSleep was founded in 2004 out of a genuine passion for sleep medicine, and that spirit has grown into an entrepreneurial, fast-expanding national team with clinics across Canada. We're looking for an experienced, hands-on Clinic Manager to lead day-to-day operations at our Ottawa, Ontario clinic – someone who can balance strong leadership with a genuine commitment to patient care.
Why Join MedSleep?

Be part of our growth story: we're a national Canadian company that's been expanding since 2004, with an entrepreneurial environment that rewards initiative and offers real career growth
A commitment to education: ongoing personal and professional development is built into how we grow our people
A diverse, welcoming team: we're proud that women make up the majority of our Senior Management team
Comprehensive benefits: Health, Dental, Vision, Long Term Disability, Life Insurance, and Accidental Death & Dismemberment coverage
Company Match RRSP Program
Paid Time Off

What You’ll Do
Operations & Patient Experience

Oversee daily clinic operations – reception, doctor's schedules, and sleep study booking – ensuring smooth patient flow and a high-quality experience at every touchpoint
Interact directly with patients and physicians to address questions and foster a positive experience for both
Handle escalated patient concerns with professionalism and care
Analyze patient feedback surveys to identify areas for improvement

Team Leadership & Staffing

Recruit, onboard/offboard, train, schedule, and manage clinic staff, building a team culture where every person is valued
Coach and motivate the team, providing feedback to ensure quality, timeliness, and a positive patient experience
Ensure adequate admin staffing to support delivery of excellent patient care
Step into the Administrator role as needed during staff absences

Quality, Compliance & Billing

Monitor and uphold clinical and administrative quality standards, ensuring compliance with health and safety regulations and patient privacy/confidentiality requirements (PHIPA)
Track productivity, timeliness, and quality metrics; adhere to internal administrative and process standards
Review and resolve OHIP billing questions, RAs, and rejections, and track non-OHIP receivables with the billing team
Ensure sleep studies, consult notes, and follow-ups are reported and sent out in a timely manner

Systems, Reporting & Process Improvement

Manage the clinic's EMR system, ensuring accurate patient records and efficient workflows
Complete and submit operational reports in a timely manner
Develop, roll out, and continuously improve administrative processes and policies

Budget, Supplies & Relationships

Support budgeting, inventory management, and ordering of supplies
Coordinate maintenance and repairs for clinic equipment and facilities
Build and maintain strong relationships with referring physicians and community partners
Contribute to local marketing and outreach efforts to support clinic growth

Skills & Qualifications:

3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset)
Proven leadership skills with experience managing and developing a team
Strong organizational and problem-solving abilities in a fast-paced environment
Proficiency with EMR systems, scheduling software, and Microsoft Office
Excellent communication skills, with the ability to liaise confidently with physicians, staff, and patients

Job Details:

Location: Ottawa, Ontario
Job Type: Full-Time, Permanent
Schedule: M-F, 40 hours/week
Salary: $62,000 - $72,000 per annum

MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. If you're an organized, people-focused leader who wants to help build our legacy and future, we'd love to hear from you.
Vacancy Disclosure: this posting represents an additional position within our organization.
AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.

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More about this job

Responsibilities

The Clinic Manager oversees daily operations, including reception, scheduling, and patient flow, while ensuring high-quality patient care and compliance with health standards. They are also responsible for leading, training, and managing clinic staff to foster a positive and efficient work environment.

Requirements

Candidates must have 3-5 years of experience in healthcare administration or clinic management with proven leadership abilities. Proficiency in EMR systems, scheduling software, and Microsoft Office is required, along with strong organizational and communication skills.

Skills

Clinic Management
Healthcare Administration
Team Leadership
Operations Management
Patient Experience
Staff Recruitment
Staff Training
EMR Systems
Scheduling
OHIP Billing
Quality Compliance
Problem Solving
Communication
Budgeting
Inventory Management

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Long Term Disability
Life Insurance
Accidental Death & Dismemberment Coverage
Company Match RRSP Program
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Clinic Manager
Healthcare Administration
MedSleep
Operations
Patient Care
Leadership
Staffing
EMR
Scheduling Software
Microsoft Office
PHIPA
OHIP Billing
Quality Metrics
Inventory Management
Budgeting
Sleep Medicine
Compliance
Reporting
Recruitment
Onboarding

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