Assistant
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum 3-5 years experience in a law office working for a notary or lawyer
- Posting language
- English
- Posted
Original job description
A small but growing firm specialized in notarial law is looking for a dynamic, friendly, bilingual and well-organized individual to ensure the support and growth of our office. If you are a reliable and dedicated secretary eager to learn and grow within our office, then this position is for you!
As an assistant:
- Opening new files
- Collecting information and documentation from clients
- Preparing drafts of documents
- Managing various correspondence (follow-up with clients, emails, phone calls, letters, etc.)
- Various administrative tasks (copies, etc.)
Requirements:
- Minimum 3-5 years experience in a law office working for a notary or lawyer
- The candidate must be fully bilingual both written and spoken
- Knowledge of Microsoft Office, Unity/Assyst Immobilier, Procardex, Paramaitre, Registre foncier, RDPRM, Registraire des entreprises platforms is an asset.
- Specific experience working within a Notarial firm is an asset.
The ideal candidate:
- You take initiative and propose administrative strategies to streamline and improve efficiency
- You take pride in your work and pay great attention to detail
- You have a strong sense of organization and time management
- You are comfortable with technology
- You enjoy working with the public
Salary according to experience with increases based on quality of work and productivity.
Schedule: Daytime from 9:00 a.m. to 5:00 p.m. Monday to Friday
More about this job
Responsibilities
Open new files, collect client information and documentation, and prepare document drafts. Manage client follow-ups and other correspondence, including emails, phone calls, and letters, while handling general administrative tasks.
Requirements
Requires 3–5 years of experience in a law office supporting a notary or lawyer, along with full written and spoken bilingual proficiency. Microsoft Office knowledge is required; familiarity with the listed legal and property platforms and experience in a notarial firm are assets.
Skills
- File Opening
- Client Information Collection
- Document Preparation
- Correspondence Management
- Administrative Support
- Written and Spoken Bilingual Communication
- Microsoft Office
- Organization
- Time Management
- Attention to Detail
- Initiative
- Technology Proficiency
- Client Service
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Customer Service & Support
Keywords
- Notarial Law
- Law Office
- Notary
- Legal Assistant
- Secretary
- File Opening
- Client Documentation
- Document Drafting
- Correspondence
- Client Follow-Up
- Administrative Tasks
- Microsoft Office
- Unity
- Assyst Immobilier
- Procardex
- Paramaitre
- Land Registry
- RDPRM
- Registraire des entreprises
- Bilingual Communication
- Organization
- Time Management
- Attention to Detail
- Client Service