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Added 10 mins ago
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Team Leader
Dollarama
Grande Prairie, AB
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 10 mins ago
AF
Process Assistant
Amazon Fulfillment Centre and Service Provider
Langley (District), BC · Langley, BC
- Full-time
Role Description The Process Assistant is a full-time, on-site role based in Langley, BC, responsible for supporting daily operations within the fulfillment and seller services environment.…
Added 10 mins ago
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Assistant Store Manager - Halifax Shopping Centre
Knix
Halifax, NS
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 10 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 10 mins ago
CH
Program Assistant III
Covenant Health Canada
Banff, AB
- Full-time
Under the supervision of the Rural Supervisor of Health Information Management, the Program Assistant III role includes Patient Registration: Use of healthcare information systems.…
Added 10 mins ago
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Sr. Network Security Specialist
McKesson
Mississauga, ON
- Full-time
Added 10 mins ago
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Executive Assistant
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
…internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and…
Added 10 mins ago
C&
Adjoint·e juridique, Litige /Legal Assistant, Litigation
Clyde & Co
Montreal, QC
- Full-time
In this legal assistant role, you will be working for a team of three lawyers or more practicing in litigation, which implies a large volume of files. Amongst other things, the legal…
Added 24 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Perth, ON
- Part-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
Added 39 mins ago
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Assistant Teaching Professor - Medical Laboratory Sciences
Ontario Tech University
Oshawa, ON
- Full-time
Salary Grade: Hiring Range, Assistant Teaching Professor - Medical Laboratory Sciences - $98,000-$113,000. Final base salary will reflect the individual candidate’s experience and…
Added 39 mins ago
NS
Environmental Services Worker - Environmental Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Internship
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 39 mins ago
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Executive Assistant II
lululemon
Vancouver, BC
- Full-time
…two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their…
Added 39 mins ago
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Assistant Team Leader
Dollarama
Regina, SK
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 39 mins ago
D
Team Leader
Dollarama
Chilliwack, BC
- $19.4 to $19.99 CAD / hour
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 39 mins ago
D
Assistant Team Leader
Dollarama
Grimsby, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 39 mins ago
D
Assistant Store Manager
Dollarama
Saint-Felix-de-Valois, QC
- Full-time
The Assistant Store Manager supports the Store Manager in overseeing daily retail operations, ensuring customer satisfaction, and achieving sales goals. Acts as Manager on Duty in the Store…
Added 39 mins ago
TF
Accounting Assistant
TRAPA Forest Products
Richmond, BC
- Full-time
We are seeking a detail-oriented, reliable, and proactive Accounting Assistant to join our team at TRAPA’s Richmond Head Office. This is a key role within our Accounting team, responsible…
Added 39 mins ago
TH
General Warehouse Associate : Various Shifts (between 5:00AM - 2:30AM) & Days (Weekdays & Weekends) AVRO FDC/SFC
The Home Depot Canada
Mississauga, ON
- Full-time
Reports to Operations Manager (OM) or Assistant Manager (AM) depending on location
Added 39 mins ago
D
Assistant Team Leader
Dollarama
Winnipeg, MB
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 39 mins ago
Customer Sales and Service Representative (C.S.S.R.)
Abilities Centre
Whitby, ON
Reporting to the Assistant Director, Business Operations, the Customer Sales & Service Representative (CSSR) is part of a team that ensures all key indicators of sales and customer service…
Added 55 mins ago
LM
Medical Lab Technician (OPSEU LAB) - Hematology
LifeLabs Medical Laboratory Services
Mississauga, ON
- Part-time
Registered Laboratory Assistant (OSMT) optional
Added 55 mins ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 55 mins ago
NS
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
New Glasgow, NS
- Full-time
Added 55 mins ago
IH
Occupational Therapist | Long-term care
Interior Health Authority
Princeton, BC
- Full-time
Added 55 mins ago
IH
Occupational Therapist | Long-term care
Interior Health Authority
Keremeos, BC
- Full-time

Memorial University, Newfoundland and Labrador

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

St. John's, NL, Canada

SALARY $50,294 - $58,998 per annum (CUPE Local 1615) · Full-time

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Job details

Pay: SALARY $50,294 - $58,998 per annum (CUPE Local 1615)
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

October 29, 2026

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Undergraduate Medical Education

Faculty of Medicine

(Full-time, Contractual Position to June 8, 2029)

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Undergraduate Medical Education Manager, the successful applicant will provide proactive assistance to support educational experiences delivered by the Undergraduate Medical Education (UGME) team. Duties include administrative support for MD program delivery; providing administrative support for educational events, including event registration, catering, and supply orders; working closely with the administrators of educational experiences to assist with preparing, printing, and collating documentation, booking rooms, grouping learners and communicating with the relevant learners, faculty and staff; providing administrative support for Clinical Skills meetings and Academic Program Administrator/Assistant meetings, including meeting scheduling, developing agendas, recording, transcribing and circulating minutes; assisting with examination start up and invigilation; liaising with clinical disciplines and distributed medical education within the Faculty of Medicine to follow up on outstanding educational experience planning; and perform other duties as required.

Qualifications

Experience (1-3 years) in academic program activities in a university environment; graduation from a 2-year business or office administration program, supplemented by university-level courses in business administration or a related field or any equivalent combination of experience and training. Exceptional interpersonal, organizational and time management skills, as well as proficiency in Microsoft Office are required. Knowledge of Memorial University of Newfoundland policies and procedures, as well as knowledge of Brightspace and the One45 scheduling software would be considered assets.

SALARY $50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE November 13, 2026

COMPETITION NO. MUN03634

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6537. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Provide administrative support for undergraduate medical education program delivery, educational events, and learning experiences, including preparing materials, coordinating logistics, booking rooms, and communicating with learners, faculty, and staff. Support meetings and examinations, follow up with clinical disciplines and distributed medical education teams on planning, and perform other related duties.

Requirements

Requires 1–3 years of experience in academic program activities in a university environment and graduation from a two-year business or office administration program, supplemented by university-level business or related courses, or an equivalent combination of experience and training. Exceptional interpersonal, organizational, and time-management skills and proficiency in Microsoft Office are required; knowledge of Memorial University policies and procedures, Brightspace, and One45 is an asset.

Skills

Administrative Support
Academic Program Coordination
Event Coordination
Meeting Scheduling
Agenda Preparation
Minute Taking
Document Preparation
Room Booking
Learner Communication
Examination Invigilation
Interpersonal Skills
Organization
Time Management
Microsoft Office
Brightspace
One45 Scheduling Software

Visa sponsorship

Not detected in the job text

Keywords

Undergraduate Medical Education
MD Program
Academic Program Administration
Administrative Support
Educational Events
Event Registration
Catering Coordination
Supply Orders
Document Preparation
Room Booking
Learner Grouping
Faculty Communication
Meeting Scheduling
Agenda Preparation
Minute Taking
Examination Setup
Examination Invigilation
Clinical Skills
Distributed Medical Education
Microsoft Office
Brightspace
One45
University Policies and Procedures

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