INTERMEDIATE SECRETARY (BAND LEVEL 4)

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Department of History

Faculty of Humanities and Social Sciences

(Contractual Position to November 26, 2027)

DUTIES

The Intermediate Secretary will perform advanced secretarial duties requiring initiative, judgment, and confidentiality in support of the Head and the Department of History. Duties include replying in person, by telephone, or in writing to enquiries; maintaining the department filing system; scheduling meetings and appointments and making travel arrangements as requested; updating the departmental website using Terminal 4; scheduling meetings for committees and providing support to Promotion and Tenure and Search committees; ordering textbooks; keying purchase orders and entering leave and time information for Human Resources; entering grades and accessing information using Student Banner; corresponding with the Registrar’s Office; coordinating and completing a variety of student-related activities; assisting faculty, undergraduate, and graduate students; assisting the Graduate Officer by maintaining overall responsibility for graduate program paperwork and graduate student files; assisting in the review of student transcripts and preparing information for scholarships, medals, the Dean’s List, and honours applications; scheduling the use of the department seminar room and library; and performing other duties as required.

QUALIFICATIONS

Considerable experience (3-5 years) in progressively responsible secretarial work; completion of a two-year college program in office administration is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of Microsoft Office (particularly Word) and strong organizational, written, and oral communication skills. Knowledge of University policies and procedures, Banner, and Terminal 4 (T4) (or similar systems) is an asset.

SALARY $50,294 - $58,998 per annum (Non-Bargaining)

CLOSING DATE November 3, 2026 by 5:00 p.m. NST

COMPETITION NO. MUN03673

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.