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Added 14 mins ago
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Meridia Recruitment Solutions, a KBRS Company

Lead Proposal Specialist

Toronto, ON, Canada

This is a current vacancy; the salary range is $85,000 - $115,000. · Full-time

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Applications open in a new tab.

Job details

Pay: This is a current vacancy; the salary range is $85,000 - $115,000.
Job type: Full-time
Experience: 3+ years of experience in proposals, marketing, communications, business writing, sales, or a related field, preferably within a professional services environment.
Posting language: English
Posted: Sep 24, 2026

Original job description

Lead Proposal Specialist

Toronto, Calgary, Vancouver, or Ottawa

Reference # AC - 7446

Meridia Recruitment Solutions has partnered with McMillan LLP, one of Canada’s leading business law firms, to recruit a Proposal Specialist to join its national Marketing and Business Development team.

Reporting to the Manager, Proposals, the Proposal Specialist will play a key role in developing strategic, client-focused proposals, pitches, and credential materials that support the firm’s continued growth. This role will independently lead complex, high-impact, and high-value proposals, working closely with Partners, Associates, Business Development professionals, and internal teams to develop compelling strategies, content, and value propositions tailored to client needs.

YOUR RESPONSIBILITIES:

Lead complex, high-impact, and high-value proposals independently, including developing proposal strategies, key differentiators, and value propositions.

Analyze RFP, RFQ, RFI, and other business development requirements and develop clear, focused response strategies.

Lead proposal kick-off meetings, coordinate contributors, establish timelines, and manage the proposal process through to completion.

Develop compelling proposal narratives, executive summaries, cover letters, and other client-facing materials.

Serve as the lead editor, bringing together content from multiple contributors into clear, cohesive, and persuasive proposals.

Work closely with Partners, Associates, Business Development, Research, Finance, Human Resources, and other internal teams to gather and develop relevant information.

Customize proposals and pitch materials to effectively address client needs and communicate the firm’s key differentiators.

Contribute to the development, editing, and ongoing maintenance of standard proposal content in collaboration with the Manager, Proposals.

Manage the development and ongoing updates of proposal templates in collaboration with the Manager, Proposals.

Maintain proposal content databases and completed proposals, ensuring materials are accurate, current, and appropriately sourced.

Lead and/or contribute to the development and implementation of new or improved processes, initiatives, and tools to enhance the Proposal Management Team’s effectiveness and efficiency.

Provide writing, editing, and proposal coaching and support to junior team members and other Business Development colleagues.

YOUR REQUIREMENTS:

EDUCATION & EXPERIENCE

3+ years of experience in proposals, marketing, communications, business writing, sales, or a related field, preferably within a professional services environment.

Experience developing and managing proposals from strategy through to completion.

Experience working with senior stakeholders and coordinating multiple contributors in a deadline-driven environment.

Bilingual English/French capabilities are considered an asset.

KEY SKILLS & CHARACTERISTICS

Excellent writing, editing, proofreading, and research skills, with the ability to communicate clearly, persuasively, and effectively without relying on jargon.

Strong project management and organizational skills, with the ability to manage multiple priorities, stakeholders, and deadlines.

Strong business acumen and the ability to understand client needs, identify differentiators, and develop compelling value propositions.

Exceptional attention to detail and a high level of accuracy.

Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with individuals at all levels of an organization.

Strategic, proactive, and hands-on approach, with the ability to work independently and collaboratively within a national team.

Demonstrated ability to provide coaching, guidance, and support to junior team members.

Proficiency with Microsoft 365, particularly Word, PowerPoint, and Excel.

Ability to adapt to shifting priorities and manage workload effectively in a fast-paced environment.

This is a current vacancy; the salary range is $85,000 - $115,000.

To express interest in this opportunity, please click on the "Apply Now" button below.

For more information, please contact Adam Creaghan, Partner, at acreaghan@kbrs.ca or 647-336-1416, or Lauren MacDonald, Recruitment Specialist, at laurenmacdonald@kbrs.ca or 902-407-1427. If you require accommodation to participate in the recruitment process, please let Lauren know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are.

We appreciate your interest in this opportunity. To learn more about Meridia Recruitment Solutions, our job opportunities, and career advice, we invite you to explore our site and subscribe for career alerts.

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More about this job

Responsibilities

Lead complex proposals and pitches from strategy through completion, including analyzing RFPs, coordinating contributors, and developing persuasive client-facing materials. Maintain proposal content, templates, and databases, improve team processes, and coach junior colleagues.

Requirements

Applicants need at least three years of experience in proposals, marketing, communications, business writing, sales, or a related field, preferably in professional services, along with experience managing proposals and coordinating senior stakeholders. Strong writing, editing, research, project management, organizational, interpersonal, and business skills are required, as is proficiency with Microsoft 365; English-French bilingual ability is an asset.

Skills

Proposal Management
Proposal Strategy
Business Writing
Editing
Proofreading
Research
Project Management
Stakeholder Coordination
Business Acumen
Value Proposition Development
Client Needs Analysis
Communication
Coaching
Microsoft Word
Microsoft PowerPoint
Microsoft Excel

Visa sponsorship

Not detected in the job text

Hiring contact

Adam Creaghan

Hiring contact email

acreaghan@kbrs.ca

Keywords

Proposal Management
Proposal Strategy
RFP
RFQ
RFI
Business Development
Marketing
Professional Services
Client-Focused Proposals
Pitch Materials
Credential Materials
Value Propositions
Proposal Narratives
Executive Summaries
Cover Letters
Content Databases
Proposal Templates
Process Improvement
Project Management
Stakeholder Coordination
Writing
Editing
Proofreading
Research
Microsoft 365
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Legal Services

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