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Added 1 min ago
Administrative Coordinator Mental Wellness
Métis Nation of Ontario
ON · Timmins, ON · Sudbury, ON · Hamilton, ON · Barrie, ON · Dryden, ON · Thunder Bay, ON · Chapleau, ON · Kingston, ON · Atikokan, ON · Sault Ste. Marie, ON · Blind River, ON · Cochrane, ON · Peterborough, ON · North Bay, ON · Belleville, ON · Mattawa, ON · London, ON · Toronto, ON · Fort Frances, ON · Windsor, ON · Ottawa, ON · Brampton, ON · Renfrew, ON · Bancroft, ON · Kitchener, ON · Gravenhurst, ON · Owen Sound, ON · Thorold, ON · Greater Napanee, ON · Midland, ON · Whitby, ON · Geraldton, ON · Haileybury, ON · Kenora, ON · Napanee, ON
The Mental Wellness Administrative Coordinator supports the operational and administrative functions of the Mental Wellness Program within the Métis Nation of Ontario. This role is…
Added 31 mins ago
Q
CERTIFIED PSW/HCA-CASUAL EMPLOYMENT ONLY
Qualicare
Stoney Creek, NB
- Part-time
The Personal Support Worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 1 hour ago
SH
Coordinator Food Services - NFS
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Must have experience with human resource management including job interviews, performance appraisal, scheduling and disciplining of staff
Added 6 hours ago
H
Client Placement Coordinator
HealthCareersInSask.ca
Regina, SK
- Part-time
Job Description: Coordinates client access to long term care beds/facilities, special programs and care/services to ensure clients receive the right service to meet their assessed care…
Added 6 hours ago
H
Client Placement Coordinator
HealthCareersInSask.ca
Regina, SK
- Part-time
Job Description: Coordinates client access to long term care beds/facilities, special programs and care/services to ensure clients receive the right service to meet their assessed care…
Added 6 hours ago
MA
Client Experience Coordinator
MK Auto Group
Calgary, AB
- $45,000 to $47,500 CAD / year
- Full-time
…top-quality repairs. We’re looking for a professional and personable Client Experience Coordinator (CEC) who thrives in a customer-focused, fast-paced…
Added 7 hours ago
UO
Team Coordinator, Security
University of Ottawa
Ottawa, ON
- Full-time
…implements security measures. Verifies daily cost recovery from services and identifies when to respond to calls. Initiates and directs a variety of preventive patrols and periodic…
Added 7 hours ago
Coordinator, Construction Services
Defence Construction Canada
Moose Jaw, SK
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 7 hours ago
Clinical Behaviour Response Specialist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 7 hours ago
Clinical Behaviour Response Specialist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 7 hours ago
Hospital Based Case Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
The Home Care Program provides a broad range of services to assist people to safely remain in a community setting. Under the general supervision of the Manager Health Services and while…
Added 7 hours ago
Coordinator Food Services - NFS
Winnipeg Regional Health Authority
Winnipeg, MB
Must have experience with human resource management including job interviews, performance appraisal, scheduling and disciplining of staff
Added 7 hours ago
Palliative Care Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
Available to work days, evenings, and weekend rotating shifts
Added 8 hours ago
C
Coordonnateur(trice) aux opérations des installations / Facilities Operations Coordinator
CBRE
Longueuil, QC
- Full-time
Examiner et approuver les nouvelles demandes d’entretien préventif soumises par le gestionnaire des installations ou le client
Added 8 hours ago
FH
Community Occupational Therapist – Chilliwack Mental Health Centre
Fraser Health Authority
Chilliwack, BC
- $45.15 to $56.17 CAD / hour
- Part-time
Abiding by Fraser Health Policies and Procedures impacting rehabilitation and recovery services, and as a member of the interdisciplinary team, provides direct and indirect specialized…
Added 10 hours ago
MA
Client Experience Coordinator
MK Auto Group
Calgary, AB
- $45,000 to $47,500 CAD / year
- Full-time
…top-quality repairs. We’re looking for a professional and personable Client Experience Coordinator (CEC) who thrives in a customer-focused, fast-paced…
Added 10 hours ago
MA
Actuarial Analyst – 2026 & 2027 New Grads - Montreal
Marsh Agency
Montreal, QC
- Full-time
Familiarize oneself with Mercer products and services as well as group benefit market trends in order to meet client needs
Added 11 hours ago
TS
Marine Agent - Operations Coordinator
TORMAR Shipping Agency
Montreal, QC
- Full-time
Role Description The Marine Agent - Operations Coordinator is a full-time, on-site role based in Montreal, QC. This position coordinates day-to-day vessel operations, including arranging…
Added 13 hours ago
PH
Overnight Customer Care Coordinator
ParaMed Home Health Care
Kitchener, ON
- Part-time
Provide a compassionate and understanding approach to client concern.
Added 13 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Reporting to the Conference Services Coordinator, this position is intended to provide operational and administrative support allowing for efficient management of room bookings, event…
Added 14 hours ago
KC
Logistics Coordinator
Kim Cosic Consulting Inc.
Vaughan, ON
- $24 to $25 CAD / hour
- Full-time
3 Days in office - potential for 2 days once up and running
Added 14 hours ago
VH
RN/RPN - Adult Visiting Program (Central)
VHA Home HealthCare
Toronto, ON · North York, ON
- Part-time
Grounded in our commitment to Client and Family Centred Care the key foci on the RN and RPN role is to provide and coordinate home health nursing services to diverse group of individuals,…
Added 14 hours ago
VH
RN/RPN - Adult Visiting Program (Central)
VHA Home HealthCare
Toronto, ON · Lawrence Office
- Part-time
Grounded in our commitment to Client and Family Centred Care the key foci on the RN and RPN role is to provide and coordinate home health nursing services to diverse group of individuals,…
Added 14 hours ago
EG
Customer Success Coordinator
ET Group
Toronto, ON
- Full-time
Availability for early, late or rotating shifts as required
Added 15 hours ago
TL
People and Culture Analyst
The Linchpin Co.
Burnaby, BC
- $60,000 to $70,000 CAD / year
- Full-time
The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people…

META Employment Services

Office Coordinator - Etobicoke

Toronto, ON, Canada
Etobicoke, ON, Canada

Employment Type: Full Time 37.5 hours/week, 1 - Year Fixed Term Contract Compensation: $32.26/hours · Contract

Apply on metaservices.bamboohr.com About employer

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Job details

Pay: Employment Type: Full Time 37.5 hours/week, 1 - Year Fixed Term Contract Compensation: $32.26/hours
Job type: Contract
Experience: Minimum 2 years of experience in administration, office coordination, reception, client service, or a related role.
Working hours: 37.5 hours/week
Posting language: English
Posted: Oct 19, 2026

Original job description

POSITION SUMMARY

META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for ensuring the office operates efficiently, providing an exceptional first point of contact for clients, and supporting program delivery through strong administrative, reception, data-management, and operational coordination skills.

Working closely with the Site Supervisor, the Office Coordinator will also provide day-to-day team leadership and operational support. This includes helping coordinate workflow and priorities, supporting and coaching team members, reinforcing service and documentation expectations, identifying opportunities to improve office processes, and helping ensure that operational issues are addressed promptly and effectively.

The successful candidate will be someone who can balance their own administrative responsibilities with the ability to take initiative, positively influence others, solve problems, and help keep the team organized, accountable, and focused on delivering high-quality client service.

EMPLOYMENT DETAILS

Employment Type: Full Time 37.5 hours/week, 1 - Year Fixed Term Contract Compensation: $32.26/hours

Work Location: Etobicoke: ON - On-site

Travel: Occassional travel to other META or community locations may be required.

ROLES AND RESPONSIBILITIES

Office Operations & Client Service

Provide front desk reception, greet clients, respond to inquiries, and maintain a welcoming, professional, and organized office environment.
Manage incoming calls, emails, and general inboxes, ensuring inquiries are responded to or directed appropriately.
Conduct initial eligibility and intake conversations, schedule appointments, send reminders, and ensure clients complete required pre-appointment documentation.
Conduct client follow-ups by phone, text, and email, ensuring required interactions and notes are accurately documented in the client database.
Support clients with basic technology needs, service navigation, and general program information.
Coordinate day-to-day office operations, including supplies, deliveries, room and meeting bookings, equipment, and facility needs.
Perform accurate data entry, maintain tracking and filing systems, and support the preparation of monthly program reports.
Monitor and process incoming referrals through email and database systems in accordance with program requirements.
Coordinate workshops and event registrations, calendars, and on-site logistics, including payment collection and reconciliation where required.
Track and reconcile cashboxes, petty cash, and other payments, ensuring accuracy and timely submission of required reports.
Support social media and marketing activities, including creating and scheduling content and assisting with promotional materials.
Assist with planning and coordinating community events, outreach activities, and informational sessions to promote META services.
Provide general administrative and operational support to staff as required.

Team Lead & Operational Support

Work closely with the Site Supervisor to coordinate daily priorities, workflow, client needs, and operational requirements.
Provide day-to-day guidance and support to team members, helping clarify priorities, processes, and service expectations.
Help coordinate and delegate operational tasks to ensure deadlines, client needs, and program requirements are met.
Support team members with problem-solving and provide constructive coaching and feedback when appropriate.
Promote accountability by following up on assigned responsibilities, documentation requirements, service standards, and operational commitments.
Help maintain consistent client-service, administrative, documentation, and office standards across the team.
Identify gaps, inefficiencies, or recurring operational issues and work collaboratively with the Site Supervisor and team to develop and implement practical improvements.
Support the implementation of new procedures, systems, and operational changes and help team members adapt to changing requirements.
Take initiative to resolve day-to-day operational issues while recognizing when a matter requires involvement from the Site Supervisor or other management.
Escalate significant client, employee, privacy, safety, financial, or operational concerns to the appropriate manager.
Provide practical leadership during periods of high workload, competing priorities, unexpected staffing issues, or other operational pressures.
Support the orientation and day-to-day onboarding of new team members as required.
Contribute to a collaborative, respectful, accountable, and solutions-focused team environment.
Perform additional duties as assigned.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

Minimum 2 years of experience in administration, office coordination, reception, client service, or a related role.
Demonstrated experience taking initiative, coordinating work, supporting colleagues, or assuming informal or formal leadership responsibilities.
Post-secondary education in Office Administration, Business Administration, or a related field. A combination of relevant education and experience will also be considered.
Demonstrated leadership skills, including the ability to positively influence, support, motivate, and provide direction to colleagues.
Experience acting as a team lead, senior team member, shift lead, project lead, or in another position involving coordination of others is considered an asset.
Demonstrated ability to identify operational problems, take initiative, and implement practical solutions.
Comfortable providing constructive feedback, reinforcing expectations, and respectfully addressing situations where commitments or standards are not being met.
Strong judgment and the ability to recognize which issues can be resolved independently and which require management involvement.
Demonstrated ability to work with diverse populations, including individuals with disabilities or complex barriers.
Advanced computer skills, including Microsoft Office Suite, databases, and internet-based research tools.
Highly organized and detail-oriented, with demonstrated ability to manage multiple priorities in a fast-paced environment.
Ability to work efficiently and accurately under pressure and adapt to changing priorities and operational requirements.
Strong interpersonal and communication skills, with the ability to build collaborative working relationships while maintaining appropriate professional boundaries.
Experience working in a high-volume customer-service or sales environment is considered an asset.
Experience in employment services or social services is considered an asset.
Access to reliable transportation for work-related travel.
The successful candidate will be required to provide a satisfactory Criminal Record Check, including Vulnerable Sector Screening, as a condition of employment.

WHAT SUCCESS LOOKS LIKE

The successful Office Coordinator will:

Keep the Etobicoke office organized, responsive, and running smoothly.
Anticipate operational needs and address issues before they interfere with client service.
Balance hands-on administrative responsibilities with helping coordinate and support the work of others.
Build positive relationships while being comfortable reinforcing expectations and following up on commitments.
Take initiative when processes can be improved rather than waiting to be directed.
Identify practical solutions and involve colleagues appropriately when implementing improvements.
Remain calm, organized, and solutions-focused when priorities compete or unexpected issues arise.
Demonstrate sound judgment about when to make a decision, when to involve others, and when to escalate an issue to the Site Supervisor.
Help maintain consistent standards for client service, documentation, administration, and office operations.
Positively influence colleagues and help create a team environment where employees communicate, collaborate, and take accountability for delivering high-quality service.

ADDITIONAL NOTES

This is an on-site position based primarily at META's Etobicoke office.
Occasional travel outside the office or to other META locations may be required.
The position may occasionally require work outside standard business hours based on operational or service needs.
All staff are expected to perform their duties in a manner that supports workplace safety and security.

Artificial intelligence is not used to screen, assess, or select applicants for this role.

This posting is to fill an existing position.

Equal Opportunity & Accommodation

META Employment Services is an Equal Opportunity Employer committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported.

If you require accommodation at any stage of the recruitment process, please contact META Employment Services at (613) 966-9069 or hr@metaservices.ca.

Apply on metaservices.bamboohr.com About employer

More about this job

Responsibilities

The Office Coordinator manages daily operations, reception, and client intake while providing administrative support to the team. They also work closely with the Site Supervisor to coordinate workflows, coach team members, and ensure service standards are met.

Requirements

Candidates must have at least 2 years of experience in administration or client service and post-secondary education in a related field. Strong leadership, organizational, and computer skills are required to manage office operations and support staff effectively.

Skills

Office administration
Client service
Reception
Data management
Team leadership
Problem solving
Microsoft Office Suite
Database management
Communication
Organization
Scheduling
Reporting
Conflict resolution
Coaching
Operational coordination

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administration
Client Service
Reception
Data Entry
Team Leadership
Operations
Microsoft Office
Database
Scheduling
Reporting
Customer Service
Social Services
Employment Services
Documentation
Onboarding
Problem Solving
Communication
Accountability
Facility Management

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Jobs in Canada