HMHA Administrative Assistant

POSITION TITLE: HMHA Administrative Assistant

DEPARTMENT: Health, Mental Health & Addictions (HMHA)

CLASSIFICATION: MGO-04

SALARY RANGE: Starting at $53,060.00 Per Annum

POSITION TYPE: Full time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Director of HMHA

Brief Overview:

Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon.

Key Responsibilities:

• Provide administrative support to the MN–S HMHA Department’s leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN–S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
• Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
• Prepare, package, and distribute departmental materials and communications as required.
• Act as a professional liaison, representing the MN–S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
• Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Qualifications

• Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
• Proven experience in an administrative or clerical role, preferably within a public sector or government environment
• Experience working with Métis citizens is considered an asset.

Knowledge and skills:

• Knowledge of Métis culture
• Strong communication skills including speaking, writing, and active listening skills.
• Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
• Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
• Willingness to work within a team environment.
• Professional telephone etiquette
• Exceptional written and oral communications skills
• Must be reliable 
• Sound problem solving and decision-making skills as well as attention to detail.
• Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations.

Additional requirements:

• Valid Saskatchewan driver’s license and access reliable transportation
• Must undergo a Criminal Record Check.
• Please submit your application by 9:59 PM on October 8, 2026.