Closed listing
HMHA Administrative Assistant
- Saskatoon, SK, Canada
SALARY RANGE: Starting at $53,060.00 Per Annum · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- SALARY RANGE: Starting at $53,060.00 Per Annum
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
POSITION TITLE: HMHA Administrative Assistant
DEPARTMENT: Health, Mental Health & Addictions (HMHA)
CLASSIFICATION: MGO-04
SALARY RANGE: Starting at $53,060.00 Per Annum
POSITION TYPE: Full time, Permanent
LOCATION: Saskatoon
ACCOUNTABLE TO : Director of HMHA
Brief Overview
Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon.
Key Responsibilities
DEPARTMENT: Health, Mental Health & Addictions (HMHA)
CLASSIFICATION: MGO-04
SALARY RANGE: Starting at $53,060.00 Per Annum
POSITION TYPE: Full time, Permanent
LOCATION: Saskatoon
ACCOUNTABLE TO : Director of HMHA
Brief Overview
Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon.
Key Responsibilities
- Provide administrative support to the MN–S HMHA Department’s leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
- Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
- Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
- Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
- Process travel and expense claims in accordance with organizational policies and procedures.
- Maintain accurate records, databases, and filing systems in compliance with MN–S protocols, privacy standards, and confidentiality requirements.
- Support internal workflows by managing approval requests and tracking documentation.
- Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
- Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
- Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
- Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
- Prepare, package, and distribute departmental materials and communications as required.
- Act as a professional liaison, representing the MN–S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
- Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.
- Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
- Proven experience in an administrative or clerical role, preferably within a public sector or government environment
- Experience working with Métis citizens is considered an asset.
- Knowledge of Métis culture
- Strong communication skills including speaking, writing, and active listening skills.
- Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
- Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
- Willingness to work within a team environment.
- Professional telephone etiquette
- Exceptional written and oral communications skills
- Must be reliable
- Sound problem solving and decision-making skills as well as attention to detail.
- Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations.
- Valid Saskatchewan driver’s license and access reliable transportation
- Must undergo a Criminal Record Check.
- Please submit your application by 9:59 PM on October 8, 2026.
More about this job
Responsibilities
Provide administrative and operational support to the HMHA leadership team, including managing correspondence, calendars, meetings, records, travel claims, and office coordination. Support departmental projects and programs through data entry, reporting, documentation tracking, and professional communication with citizens, partners, and stakeholders.
Requirements
A post-secondary diploma or certificate in office administration, business administration, or a related field is required, along with experience in an administrative or clerical role; public-sector experience is preferred. Applicants should have strong computer, communication, organizational, and problem-solving skills, knowledge of Métis culture, a valid Saskatchewan driver’s license, reliable transportation, and the ability to pass a criminal record check.
Skills
- Administrative Support
- Calendar Coordination
- Meeting Coordination
- Minute Taking
- Records Management
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Database Management
- Data Entry
- Report Preparation
- Time Management
- Written Communication
- Verbal Communication
- Problem-Solving
- Conflict Resolution
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
Keywords
- Office Administration
- Business Administration
- Administrative Support
- Public Sector
- Government Administration
- Métis Culture
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Database Software
- Electronic Communication
- Calendar Management
- Meeting Logistics
- Meeting Minutes
- Travel Claims
- Expense Claims
- Records Management
- Privacy Standards
- Confidentiality
- Approval Workflows
- Report Preparation
- Data Entry
- Data Management
- Project Monitoring
- Program Evaluation
- Office Coordination
- Vendor Liaison
- Stakeholder Relations
- Criminal Record Check
- Saskatchewan Driver’s License