Jobs in Canada

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Added 25 mins ago
TU
Assistant Dean, DAE, Faculty of Education
The University of British Columbia
Vancouver, BC
- $12,418.42 to $18,613.67 CAD / month
- Full-time
…Planning, Awards, Corporate and Foundation Relations, Development Communications and alumni programming and events, to provide exceptional service to Faculty of Education under the…
Added 25 mins ago
NE
#26-36 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and…
Added 1 hour ago
TT
Executive Assistant to the Kúkwpi7 (Chief)
Tk̓emlúps te Secwépemc
Kamloops, BC
- Internship
The Executive Assistant to the Kúkwpi7 is the first point of contact for the Kúkwpi7 and provides high-level, confidential executive, administrative and governance support. Working at the…
Added 1 hour ago
M
Office Coordinator (Fixed Term Contract)
Metlen
Calgary, AB
- Part-time
The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive…
Added 2 hours ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 3 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 4 hours ago
F
Technicien.ne en ressources humaines | HR Technician
Framestore
Montreal, QC
- Full-time
The Human Resources department is looking for a Human Ressources Assistant to join their team and cover the Montreal and USA locations.
Added 5 hours ago
CS
Human Resources Assistant (12-month Contract)
Condor Security Inc.
Toronto, ON
- Full-time
The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with…
Added 5 hours ago
Clerical Assistant (Administrative Coordinator), College of Medicine
University of Saskatchewan
Saskatoon, SK
Prepare communications and information updates; liaise with internal and external stakeholders.
Added 5 hours ago
UO
Assistant Dean, DAE, Faculty of Education
University of British Columbia
Vancouver, BC · UBCV | Neville Scarfe Building (SCRF)
- $12,418.42 to $18,613.67 CAD / month
- Full-time
…Planning, Awards, Corporate and Foundation Relations, Development Communications and alumni programming and events, to provide exceptional service to Faculty of Education under the…
Added 5 hours ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Full-time
…system. Reporting to the Department Head, the Administrative Assistant will be responsible for departmental administration, finances, human resources , educational projects, and day-to-day…
Added 6 hours ago
Project Coordinator
Covenant Care + Covenant Living
Edmonton, AB
…person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social…
Added 6 hours ago
VS
Administrative Office Assistant (2026-10267)
Verve Senior Living
Mississauga, ON
- Full-time
Responsible for communications and public relations with residents, family members, staff and general public.
Added 6 hours ago
MC
Lead Instructor, Digital Marketing
MaKami College
AB · Edmonton, AB
- Part-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 6 hours ago
MC
Marketing Coordinator
MaKami College
Calgary, AB
- Full-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 6 hours ago
MC
Practicum Coordinator - DMSMM
MaKami College
Calgary, AB
- Full-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 6 hours ago
MC
Fund Development & Donor Relations Coordinator
MaKami College
Calgary, AB
- Full-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 7 hours ago
SF
Medical Office Assistant - ON CALL
Snuneymuxw First Nation
Nanaimo, BC
- $27.2 to $31.45 CAD / hour
- Full-time
The Medical Office Assistant (MOA) provides administrative and medical office support to the Snuneymuxw Health Team and helps coordinate services for clients, families and community…
Added 7 hours ago
B
Executive Assistant, Business Process
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $55,000 to $105,000 CAD / year
- Full-time
The Executive Assistant, Business Process role will be responsible for providing executive and administrative support to select members of the Canadian Leadership Team while serving as a…
Added 7 hours ago
B
Executive Assistant, Team Lead
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $60,000 to $110,000 CAD / year
- Full-time
…Team members while serving as the Team Lead for the Executive Assistant (EA) function in…
Added 7 hours ago
M
Team Lead, Laboratory Services
Medcan
Toronto, ON
- $73,699 to $101,335 CAD / year
- Full-time
Medcan's Laboratory Services team is seeking an experienced and service-oriented Medical Laboratory Assistant/Technician for the position of Team Lead, Laboratory Services.
Added 7 hours ago
SH
MOA
Stem Health
Toronto, ON
- Full-time
As a Medical Office Assistant, you are the first voice and first face of Stem Health, the person who sets the tone for every member interaction, keeps the clinical day running smoothly, and…
Added 8 hours ago
Executive Assistant
UCB
Oakville, ON
We are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide…

Metlen

Office Coordinator (Fixed Term Contract)

Calgary, AB, Canada

Part-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Job description:

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.

The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.

The role is by a fixed term contract of 15 months duration.

Key Responsibilities

Manage complex executive calendars, meetings, appointments, and competing priorities.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
Record minutes, track action items, and support timely follow-up.
Screen and prioritize communications, responding or escalating as appropriate.
Maintain confidential records, correspondence, filing systems, and retention requirements.
Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
Coordinate approvals, signatures, contracts, and corporate governance documents.
Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
Support employee engagement, company communications, sponsorships, and community activities.

What you bring to the role

At least five years of experience supporting senior executives or leadership teams.
Demonstrated experience managing complex calendars, travel, and executive communications.
Experience in a multinational or fast-paced corporate environment is an asset.
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Exceptional organization, time management, attention to detail, and accuracy.
Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
Sound judgment and discretion when handling confidential information.
Ability to work independently and manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Key Competencies

Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.

Working Conditions

Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

Nikolaos.Tsiftis@metlen.com

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide senior leadership with administrative and operational support, including calendar and travel management, communications, meeting preparation, and confidential records. Coordinate events, approvals, expenses, financial documentation, and follow-up while serving as a professional point of contact for internal and external stakeholders.

Requirements

Requires at least five years of experience supporting senior executives or leadership teams, with demonstrated expertise in complex calendars, travel, and executive communications. Candidates should have a relevant diploma or bachelor's degree, strong organizational and communication skills, discretion, and advanced proficiency in Microsoft Office, Teams, and SharePoint.

Skills

Executive Calendar Management
Travel Coordination
Executive Communications
Meeting Coordination
Document Preparation
Minute Taking
Action Item Tracking
Confidential Records Management
Event Logistics
Expense Processing
Budget Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Hiring contact email

Nikolaos.Tsiftis@metlen.com

Keywords

Executive Assistant
Office Coordinator
Executive Support
Calendar Management
Travel Coordination
Meeting Management
Executive Communications
Agenda Preparation
Report Preparation
Presentation Preparation
Minute Taking
Action Item Tracking
Confidential Records
Filing Systems
Event Logistics
Corporate Governance
Contract Coordination
Expense Reporting
Corporate Credit Cards
Budget Support
Invoices
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Renewable Energy
Metals
Fixed-Term Contract

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Work requirements

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