Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 30, 2026

Hiring at a glance

View jobs

Open jobs: 4,491
Employers: 2,071

Advertised starting pay

Average starting payCAD / year: $72,344Across 305 listings
Average starting payCAD / hour: $26.77Across 160 listings
Average starting payCAD / month: $5,068Across 14 listings
Average starting payUSD / year: $88,607Across 14 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%725 listings
On-site: 82%3,690 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (281), HealthCareersInSask.ca (66), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Department: Community Health Services Administration
Added 6 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Shaunavon, SK
Part-time
Department: Community Health Services Administration
Added 6 days ago
Executive Assistant IV
TD
Toronto, ON
Full-time
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Elkhorn, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
Full-time
Added 6 days ago
Receptionist (Go Dodge Surrey)
Go Auto
Surrey, BC
Other
Added 6 days ago
Partner Administrative Assistant
KPMG
Vancouver, BC
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 6 days ago
Administrative Assistant, Terminal Maintenance
BC Ferries
Delta, BC
Other
Added 6 days ago
Office Manager
Midland Transport
Concord, ON
Full-time
Midland Transport is currently seeking an Office Manager in Concord, ON. The Office Manager will oversee the administrative needs of the Terminal ensuring all other departments are…
Added 6 days ago
Creative Retail Sourcing Specialist
Sheridan College
Oakville, ON
Full-time
Added 6 days ago
Executive Assistant
Moment Energy
Surrey, BC
Added 6 days ago
regulatory compliance specialist
Compliance Mentorz
Brampton, ON
Full-time
Added 6 days ago
Administrative Assistant, Account Services
MNP
AB · Calgary, AB
Full-time
Added 6 days ago
Conferences & Special Events Coordinator
McGill University
Montreal, QC · Bronfman Building
Full-time
Added 6 days ago
Data Entry Specialist
PayCruit
Burnaby, BC
Contract
Added 6 days ago
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
Full-time
Added 6 days ago
Office Administrator/ Data Entry (Quickbooks)
InVision Staffing Services Inc.
Mississauga, ON
$25 to $30 CAD / hour
Part-time
Our client, a manufacturing company, is currently seeking an Office Administrator/ Data Entry (QuickBooks) to join their team on a contract basis. This is a contract role that will move to…
Added 6 days ago
Receptionist
GardaWorld
Calgary, AB
Added 6 days ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/ English) - Toronto
Scotiabank
Toronto, ON
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Andrew, AB
Added 6 days ago
Technical Services Manager
Hemlo Mining Corp.
Marathon, ON
Full-time
Added 6 days ago
Media Buyer, Digital
Starcom Canada
Toronto, ON
Full-time
Added 6 days ago
Contract Administrator-Infrastructure Field Services
CIMA+
Toronto, ON
$97,360 to $133,870 CAD / year
Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 6 days ago
Director / Managing Director, Business Control Assurance
BMO Capital Markets
Toronto, ON
Full-time
…part of Governance and Controls within the Capital Markets Office of the Chief Operating Officer (OCOO). Reporting…
Added 6 days ago
Contract Administrator-Infrastructure Field Services
CIMA+
Toronto, ON
$97,360 to $133,870 CAD / year
Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…

Metlen

Office Coordinator (Fixed Term Contract)

Calgary, AB, Canada

Job type: Part-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job description:

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.

The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.

The role is by a fixed term contract of 15 months duration.

Key Responsibilities

Manage complex executive calendars, meetings, appointments, and competing priorities.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
Record minutes, track action items, and support timely follow-up.
Screen and prioritize communications, responding or escalating as appropriate.
Maintain confidential records, correspondence, filing systems, and retention requirements.
Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
Coordinate approvals, signatures, contracts, and corporate governance documents.
Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
Support employee engagement, company communications, sponsorships, and community activities.

What you bring to the role

At least five years of experience supporting senior executives or leadership teams.
Demonstrated experience managing complex calendars, travel, and executive communications.
Experience in a multinational or fast-paced corporate environment is an asset.
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Exceptional organization, time management, attention to detail, and accuracy.
Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
Sound judgment and discretion when handling confidential information.
Ability to work independently and manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Key Competencies

Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.

Working Conditions

Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

Nikolaos.Tsiftis@metlen.com

Apply About employer

More about this job

Responsibilities

Provide senior leadership with administrative and operational support, including calendar and travel management, communications, meeting preparation, and confidential records administration. Coordinate events, approvals, expenses, financial documentation, and follow-up while serving as a professional contact for internal and external stakeholders.

Requirements

At least five years of experience supporting senior executives or leadership teams is required, along with demonstrated experience managing complex calendars, travel, and executive communications. A diploma or bachelor’s degree in a relevant field is listed, as are strong organizational, communication, discretion, and prioritization skills and advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Skills

Executive Calendar Management
Travel Coordination
Executive Communications
Meeting Coordination
Report and Presentation Preparation
Minute Taking
Action Item Tracking
Confidential Records Management
Event Logistics
Contract and Approval Coordination
Expense Processing
Budget and Invoice Support
Organization
Time Management
Microsoft Office and SharePoint

Visa sponsorship

Not detected in the job text

Hiring contact email

Nikolaos.Tsiftis@metlen.com

Keywords

Executive Assistant
Office Coordination
Executive Calendar Management
Travel Coordination
Meeting Documentation
Agenda Preparation
Reports
Presentations
Minute Taking
Action Item Tracking
Confidential Records
Corporate Governance
Contracts
Expense Reporting
Corporate Credit Cards
Budgets
Invoices
Requisitions
Employee Engagement
Company Communications
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Renewable Energy
Metals
Multinational Environment

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