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Added 36 mins ago
Workplace Experience Coordinator
Hays
Montreal, QC
$22 to $25 CAD / hour
Contract
We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys…
Added 50 mins ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 51 mins ago
Innu Employment Coordinator
Vale
Canada
Full-time
We are currently seeking an Innu Employment Coordinator to join our People and Community team in Voisey’s Bay, Labrador, a fly-in fly-out operation.
Added 1 hour ago
Customer Service Department Manager - Full Time
Longo's
Toronto, ON · Greater Toronto Area, Canada
Full-time
Travel is required to support off-site events
Added 1 hour ago
Kitchen Assistant Department Manager - Full Time
Longo's
Bolton, ON
Full-time
Travel is required to support off-site events
Added 1 hour ago
Sales Coordinator
Sonesta Hotels
Toronto, ON · The Yorkville Royal Sonesta Hotel Toronto, CAD
Full-time
…restaurants, meetings, and guest experiences. As the Sales & Marketing Coordinator, you’ll support the day-to-day coordination of sales, marketing, events, and commercial activities that…
Added 1 hour ago
Community Peace Officer Level One
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Engage in educational activities promoting traffic safety (ex. at schools and community events) and operate equipment such as mobile speed sign trailers.
Added 1 hour ago
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…the development and facilitation of a variety of educational events including CME, return to practice, Ministry of Health (MOH) equivalency process and certification events. Education…
Added 1 hour ago
Outreach Coordinator
York University
Toronto, ON
Contract
…to the Assistant Manager, Off-Campus Housing, the Outreach Coordinator provides support in the development and implementation of marketing initiatives to improve the recruitment and…
Added 1 hour ago
Clinical Resource Nurse - Charge Nurse
Prairie Mountain Health
Minnedosa, MB
Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 1 hour ago
International Office Coordinator
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Kirkland Lake, ON
Full-time
Reporting to the Manager, International Operations, the International Office Coordinator will be responsible for developing, tracking and liaising with both internal and external partners…
Added 1 hour ago
Office Coordinator
Senior Helpers of White Rock, BC, Canada
Surrey, BC
Full-time
Help coordinate staff meetings, training sessions, events, and community activities.
Added 2 hours ago
Commercial Coordinator
PACT
ON · Mississauga, Ontario
Reporting to the Commercial Manager (or Senior Commercial Manager), the Commercial Coordinator plays an integral role in driving commercial governance, financial control, and rigorous…
Added 2 hours ago
Recruitment Coordinator Intern
BinSentry
Kitchener, ON
Temporary
The Recruitment Coordinator Intern will support the day-to-day coordination and administration of BinSentry's recruitment activities across Canada and the United States. Working closely…
Added 2 hours ago
Logsitics Coordinator (FTL/LTL)
NA Freight Forwarding Inc
Barrie, ON
$50,000 to $65,000 CAD / year
Full-time
The Operations Coordinator plays a key role in our transportation operations, responsible for planning and executing full truckload (FTL) and less-than-truckload (LTL) shipments across…
Added 3 hours ago
Partnerships Coordinator
Indspire
Toronto, ON
$68,823 to $86,028 CAD / year
Full-time
Indspire is seeking a Partnerships Coordinator. This role is a vital member of Indspire’s development team, responsible for analyzing partnership and fundraising activity and providing…
Added 3 hours ago
Addiction Support Practitioner - Shunda
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Added 3 hours ago
Associate, Employee Records and Benefits
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Burnaby, BC
Full-time
Reporting to the Manager, Employee Records and Benefits (ERB) and under the work direction of the Team Coordinator, the Associate supports the day-to-day administration of employee benefit…
Added 3 hours ago
Sales Coordinator (Western Region)
Nissan Motor Corporation
Richmond, BC
Full-time
We are currently looking for a Sales Coordinator (Western Region) to join our team in Richmond, B.C.
Added 3 hours ago
Marketing Coordinator - Capital Division
Basecamp
Calgary, AB
Up to $60,000 CAD / year
Full-time
We are looking for a full time Marketing Coordinator, Capital Division to join our growing marketing team. This is a hands on, generalist marketing role. You will be the connective tissue…
Added 3 hours ago
Coordinator, Alumni Engagement
University of the Fraser Valley
Abbotsford, BC
Full-time
This position plays a key role in supporting the development of a passionate, connected community of UFV Alumni. The Coordinator uses extensive knowledge of alumni within key alumni markets…
Added 3 hours ago
Hearing Aid Specialist
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Full-time
Work closely with the Client Care Coordinator to ensure an efficient and positive customer experience.
Added 3 hours ago
Events and Programs Coordinator
Chartered Professional Accountants of BC
Vancouver, BC
$42,250 to $50,150 CAD / year
Full-time
…collaborative, and results-driven individual for the position of Events and Programs Coordinator to support CPABC member and community engagement events and seminars. We are proud and…
Added 4 hours ago
RPN - Hospital Partnership Program (Toronto Central)
VHA Home HealthCare
Toronto, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 4 hours ago
RN/RPN - Child & Family Program (Toronto Central)
VHA Home HealthCare
Toronto, ON · Greater Toronto Area, Canada
Full-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.

Metlen

Office Coordinator (Fixed Term Contract)

Calgary, AB, Canada

Job type: Part-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job description:

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.

The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.

The role is by a fixed term contract of 15 months duration.

Key Responsibilities

Manage complex executive calendars, meetings, appointments, and competing priorities.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
Record minutes, track action items, and support timely follow-up.
Screen and prioritize communications, responding or escalating as appropriate.
Maintain confidential records, correspondence, filing systems, and retention requirements.
Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
Coordinate approvals, signatures, contracts, and corporate governance documents.
Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
Support employee engagement, company communications, sponsorships, and community activities.

What you bring to the role

At least five years of experience supporting senior executives or leadership teams.
Demonstrated experience managing complex calendars, travel, and executive communications.
Experience in a multinational or fast-paced corporate environment is an asset.
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Exceptional organization, time management, attention to detail, and accuracy.
Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
Sound judgment and discretion when handling confidential information.
Ability to work independently and manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Key Competencies

Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.

Working Conditions

Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

Nikolaos.Tsiftis@metlen.com

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More about this job

Responsibilities

Provide senior leadership with administrative and operational support, including calendar and travel management, communications, meeting preparation, and confidential records administration. Coordinate events, approvals, expenses, financial documentation, and follow-up while serving as a professional contact for internal and external stakeholders.

Requirements

At least five years of experience supporting senior executives or leadership teams is required, along with demonstrated experience managing complex calendars, travel, and executive communications. A diploma or bachelor’s degree in a relevant field is listed, as are strong organizational, communication, discretion, and prioritization skills and advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Skills

Executive Calendar Management
Travel Coordination
Executive Communications
Meeting Coordination
Report and Presentation Preparation
Minute Taking
Action Item Tracking
Confidential Records Management
Event Logistics
Contract and Approval Coordination
Expense Processing
Budget and Invoice Support
Organization
Time Management
Microsoft Office and SharePoint

Visa sponsorship

Not detected in the job text

Hiring contact email

Nikolaos.Tsiftis@metlen.com

Keywords

Executive Assistant
Office Coordination
Executive Calendar Management
Travel Coordination
Meeting Documentation
Agenda Preparation
Reports
Presentations
Minute Taking
Action Item Tracking
Confidential Records
Corporate Governance
Contracts
Expense Reporting
Corporate Credit Cards
Budgets
Invoices
Requisitions
Employee Engagement
Company Communications
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Renewable Energy
Metals
Multinational Environment

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