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Added 2 hours ago
Coordonnateur(trice) des opérations et de la logistique / Operations & Logistics Coordinator
Systemex Industries Conseils
Montreal, QC
Contract
Contrat d’un an pour remplacement de congé de maternité / One y ear maternity replacement contract
Added 2 hours ago
Coordonnateur(trice) des opérations et de la logistique / Operations & Logistics Coordinator
Systemex
Montreal, QC
Contract · Temporary
Contrat d’un an pour remplacement de congé de maternité / One year maternity replacement contract
Added 9 hours ago
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
$55,000 to $75,000 CAD / year
Temporary
The Facilities & Maintenance Coordinator supports the effective operation, maintenance, and service delivery of facilities, buildings, equipment, and related infrastructure. This role…
Added 11 hours ago
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
$55,000 to $75,000 CAD / year
Temporary
The Facilities & Maintenance Coordinator supports the effective operation, maintenance, and service delivery of facilities, buildings, equipment, and related infrastructure. This role…
Added 16 hours ago
Property/Lease Administrator
Narland
Vancouver, BC
Full-time
Administration of construction projects, invoice tracking and PARs.
Added 1 day ago
Project Coordinator, Restaurants Operations (12-month contract)
Recipe Unlimited Corporation
Vaughan, ON
Contract
The Project Coordinator, Restaurant Operations plays a critical role in driving Recipe's IT Projects forward. This role entails rigorous project coordination and robust administrative…
Added 1 day ago
Logistics Coordinator - 1 Year Contract
Jamieson Wellness Inc.
ON · Ontario, Canada
$45,700 to $57,000 CAD / year
Contract
Position Title: Logistics Coordinator – 12 Month Contract
Added 1 day ago
Event Coordinator
Canadian Medical Protective Association
Ottawa, ON
Full-time
Assists with vendor sourcing, quote collection, contract administration, and invoice processing in accordance with organizational policies
Added 2 days ago
Bilingual Project Coordinator (French/English)
Hays
Toronto, ON · North York, ON
Contract
Job Title: Bilingual Project Coordinator (French/English)
Added 2 days ago
Assistant Project Manager
Matchtech North America
Toronto, ON · Greater Toronto Area, Canada
Contract
Support contract execution, including change order management, field change directives, invoice approvals, and schedule management.
Added 3 days ago
Facility Operations Coordinator
National Projects Inc
Toronto, ON
Full-time
Work Order Administration: Creating, tracking, and closing out work orders through maintenance software.
Added 4 days ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 4 days ago
HR Assistant (14 months contract)
Endress+Hauser Group
Burlington, ON
Full-time
We are looking for a Human Resource Assistant to join our group. As an HR Coordinator, you provide comprehensive administrative support, ensuring smooth operations with policies, programs,…
Added 4 days ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Full-time
…(TPM), this role will oversee various operational and business administration aspects for TPM. The Senior Investment Coordinator, TPM will perform diverse functions to support the…
Added 4 days ago
Procurement Specialist / Coordinator
Kleinfelder
AB · Edmonton, AB
Part-time
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 4 days ago
Procurement Specialist / Coordinator
Kleinfelder
Calgary, AB
Part-time
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 4 days ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Contract
…(TPM), this role will oversee various operational and business administration aspects for TPM. The Senior Investment Coordinator, TPM will perform diverse functions to support the…
Added 4 days ago
Executive & HR Coordinator / Coordonnateur(trice), soutien exécutif et RH
CandorVision
Montreal, QC
Full-time
We are currently seeking an Executive & HR Coordinator to join our dynamic team. This is an important role in keeping key executive, HR, payroll, accounting, and administrative processes…
Added 4 days ago
Procurement Specialist / Coordinator
Kleinfelder Inc
Calgary, AB · Edmonton, AB
Other
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 4 days ago
Translation Coordinator
Recruiting in Motion
Toronto, ON
$70,000 to $79,000 CAD / year
Contract
Our client, a large public-sector organization, is seeking a Bilingual Translation Services Coordinator – English/French to join their team on an 11-month contract.
Added 5 days ago
Fuels System Coordinator
Total Power Limited
Mississauga, ON
Contract
The Fuels System Coordinator is a professional who excels in the coordination of activities to deliver excellent customer service. These activities include scheduling, excellent…
Added 5 days ago
Accounts Payable Coordinator (1 year contract)
Rakuten Kobo Inc.
Toronto, ON · Kobo-ON-John Street
$55,456 to $85,923.2 CAD / year
Full-time
Rakuten Kobo Inc. is looking for an Accounts Payable Coordinator to join our Finance team for a 12 month contract! The team is an energetic and dedicated group of professionals that are…
Added 5 days ago
Sync & Licensing Coordinator
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role…
Added 5 days ago
Sync & Licensing Coordinator
Warner Music Group
Toronto, ON · CAN - Toronto
Full-time
The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role…
Added 5 days ago
Workplace Experience Coordinator
Hays
Montreal, QC
$22 to $25 CAD / hour
Contract
Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto

Metlen

Office Coordinator (Fixed Term Contract)

Calgary, AB, Canada

Job type: Part-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job description:

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.

The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.

The role is by a fixed term contract of 15 months duration.

Key Responsibilities

Manage complex executive calendars, meetings, appointments, and competing priorities.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
Record minutes, track action items, and support timely follow-up.
Screen and prioritize communications, responding or escalating as appropriate.
Maintain confidential records, correspondence, filing systems, and retention requirements.
Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
Coordinate approvals, signatures, contracts, and corporate governance documents.
Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
Support employee engagement, company communications, sponsorships, and community activities.

What you bring to the role

At least five years of experience supporting senior executives or leadership teams.
Demonstrated experience managing complex calendars, travel, and executive communications.
Experience in a multinational or fast-paced corporate environment is an asset.
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Exceptional organization, time management, attention to detail, and accuracy.
Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
Sound judgment and discretion when handling confidential information.
Ability to work independently and manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Key Competencies

Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.

Working Conditions

Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

Nikolaos.Tsiftis@metlen.com

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More about this job

Responsibilities

Provide senior leadership with administrative and operational support, including calendar and travel management, communications, meeting preparation, and confidential records administration. Coordinate events, approvals, expenses, financial documentation, and follow-up while serving as a professional contact for internal and external stakeholders.

Requirements

At least five years of experience supporting senior executives or leadership teams is required, along with demonstrated experience managing complex calendars, travel, and executive communications. A diploma or bachelor’s degree in a relevant field is listed, as are strong organizational, communication, discretion, and prioritization skills and advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Skills

Executive Calendar Management
Travel Coordination
Executive Communications
Meeting Coordination
Report and Presentation Preparation
Minute Taking
Action Item Tracking
Confidential Records Management
Event Logistics
Contract and Approval Coordination
Expense Processing
Budget and Invoice Support
Organization
Time Management
Microsoft Office and SharePoint

Visa sponsorship

Not detected in the job text

Hiring contact email

Nikolaos.Tsiftis@metlen.com

Keywords

Executive Assistant
Office Coordination
Executive Calendar Management
Travel Coordination
Meeting Documentation
Agenda Preparation
Reports
Presentations
Minute Taking
Action Item Tracking
Confidential Records
Corporate Governance
Contracts
Expense Reporting
Corporate Credit Cards
Budgets
Invoices
Requisitions
Employee Engagement
Company Communications
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Renewable Energy
Metals
Multinational Environment

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