Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,366
Employers: 3,480

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,286 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 9 days ago
UC
Business Consultant
UniSysTech Consulting
Toronto, ON · Greater Toronto Area, Canada
- Other
Added 9 days ago
GA
Human Resources Administrator
GDI Ainsworth
Mississauga, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 9 days ago
ML
Executive Assistant & Special Projects Manager
Metta Lifestyles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Toronto and Ottawa. We are a growing company with a small head office and strong teams in each of our…
Added 9 days ago
WL
Supply Chain Manager
Woodfibre LNG
Vancouver, BC
- $150,000 to $170,000 CAD / year
- Full-time
Added 9 days ago
FI
Data Entry Operator-Advanced
FP Inc.
Toronto, ON
- $19 to $20 CAD / hour
- Contract
Added 9 days ago
CR
Receptionist (Casual Part Time)
COGIR Real Estate
Winnipeg, MB
- Part-time
Added 9 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $90,000 to $97,000 CAD / year
- Full-time
This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.
Added 9 days ago
SR
Administrative Assistant
Swim Recruiting
AB · Edmonton, AB
- Contract
Our client is seeking detail-oriented Administrative Assistants to support child care staff certification and daily program administration. You w
Added 9 days ago
TO
Nieuport Aviation Shuttle Operations Supervisor - Toronto
Transdev Ontario Manitoba
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
Added 9 days ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- Full-time
Added 9 days ago
A|
Receptionist/Logistics Coordinator (Fixed Term)
AGI | Global Food Infrastructure
MB · Rosenort, MB
- Full-time
Added 9 days ago
TD
Managing Director, Data, AI, & Cloud
TELUS Digital
Remote, Canada
- $236,000 to $310,000 USD / year
- Full-time
- Remote
Added 9 days ago
RE
Executive Assistant
RisingOaks Early Learning Ontario
Kitchener, ON
- Full-time
Added 9 days ago
RS
Administrative Assistant – Junior
Radiant Systems Solutions, Inc
AB · Edmonton, AB
- $25 to $27 CAD / hour
- Contract
Added 9 days ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Position Overview: As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to ensuring accurate data flow and clear…
Added 9 days ago
AI
Receptionniste/Receptionist - BMW MINI Laval
AutoCanada Inc.
Laval, QC
- Full-time
Added 9 days ago
SC
Office Administrator
Sky Contracting Inc.
Oakville, ON
- Full-time
Added 9 days ago
WC
Procurement Manager
Waypoint Centre for Mental Health Care
Penetanguishene, ON
- Full-time
Added 9 days ago
O
Sourcing Specialist
OECM
Toronto, ON
- $71,000 to $85,000 CAD / year
- Full-time
Added 9 days ago
WC
Office Administrator
Wright Construction Western Inc.
Calgary, AB
- Full-time
With our head office in Saskatoon, Wright Construction represents the longest operating construction company in the Province of Saskatchewan and in the City of Saskatoon. Over three generat
Added 9 days ago
AC
Office Administrator / Bookkeeper / HR Administrator
ACA Construction Inc.
Montreal, QC
- Full-time
Adjoint(e) administratif(ve), RH et tenue de livres / Office, HR & Bookkeeping Administrator
Added 9 days ago
T
Executive Assistant I
TD
Toronto, ON
- Full-time
Added 9 days ago
C
Administrative Assistant
CIBC
Saskatoon, SK
- Full-time
Added 9 days ago
GE
Administrative Coordinator (Contract) - Document Management- EN
Global Excel Management Inc.
Sherbrooke, QC
- Contract
Added 9 days ago
GE
Administrative Coordinator (Contract) - Document Management- EN
Global Excel Management Inc.
Windsor, ON
- Contract

Metta Lifestyles

Executive Assistant & Special Projects Manager

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 13, 2027
Experience: Minimum of 10 years of experience in operations, project coordination, executive support, consulting or a related field.
Posting language: English
Posted: Oct 15, 2026

Original job description

About Metta Lifestyles

At Metta Lifestyles, we are redefining what retirement living looks like. Metta Lifestyles owns and operates four retirement residences in Toronto and Ottawa. We are a growing company with a small head office and strong teams in each of our homes.

At the heart of everything we do are our CARES values: Compassion, Accountability, Respect, Excellence, and Support. These values guide how we care for our residents, support our teams, and lead our communities.

We are seeking a talented and proactive Executive Assistant & Special Projects Manager to support our CEO, coordinate strategic initiatives, and drive organizational success.

Your Role

The Executive Assistant & Special Projects Manager works directly with the CEO, coordinating strategic, operational and executive projects across the organization, running the leadership team's operating rhythm, and providing executive support.

This is a fast-paced role for someone who is organized, proactive and comfortable managing multiple priorities. The CEO travels regularly and is closely involved in the business, so the role requires frequent communication, clear updates and consistent follow-through. It is not a traditional nine-to-five; flexibility and occasional additional hours are expected when the business needs it.

Location: In office Tuesday's (and as needed) at our downtown Toronto head office. This role may also be required to visit our residences regularly.

Compensation: $90,000 to $110,000 base, plus performance bonus of up to 15%.

Schedule: Full-time, permanent.

Key Responsibilities

Leadership Operating Rhythm

Run the weekly leadership team meeting: agenda, pre-reads, action log and follow-up.
Maintain the company's priority list and provide the CEO with a weekly status update.
Track decisions and action items across the leadership team and ensure they are closed on time.
Plan and Organize Leadership Summits and other off-site events.

Projects

Coordinate strategic, operational and executive projects across the organization, including multiple capital expenditure projects, systems rollouts and standardized reporting.
Track deadlines, deliverables, budgets, action items and follow-ups.
Set milestones, remove blockers and escalate early.
Prepare reports, briefing materials and presentations for the CEO and leadership team.
Act as the day-to-day link between head office, the Senior Leadership team and the homes when the CEO is travelling.

Executive Support

Manage the CEO's calendar, travel and meeting preparation.
Prepare confidential correspondence and documents.
Coordinate communication with external partners and stakeholders.

Office and Technology

Run the Toronto office: vendors, IT, supplies, onboarding logistics and events.
Keep the office tidy and stocked; process receipts and expense reports; scan, file and organize documents.
Use AI and digital tools to improve reporting, research and workflow.
Support implementation of new systems and process improvements.

Scope

This role coordinates and follows through; it does not direct the General Managers or the functional leaders. Operations, HR, Marketing and Finance each have their own leader. Issues are raised to the appropriate leader or the CEO with a recommendation.

What You Bring

Minimum of 10 years of experience in operations, project coordination, executive support, consulting or a related field.
Experience supporting a CEO, President or founder.
A track record of delivering projects through people who do not report to you.
Strong organizational, communication and follow-through skills.
Comfortable working closely with senior leadership and receiving direct feedback.
Discretion and professionalism with confidential information.
Proficiency with Microsoft 365; able to build simple reporting in Excel; quick to learn new systems.
Ability to adapt to changing priorities and work additional hours when required.
AI, automation or workflow technology experience.

Bonus Points

Experience in a multi-location or fast-growing organization.
Comfortable supporting a leadership team of executives while reporting to and taking direction from the CEO.
Seniors housing, hospitality or healthcare background.
Experience with Yardi or a similar property management system, or a proven ability to learn new systems quickly.

This Role Is For You If

You take ownership, communicate proactively, work well under pressure and are comfortable doing whatever the day requires, from a board pre-read to a stack of receipts. Senior Executive Assistants who want to move into a projects and leadership-support role are encouraged to apply. For the right person, this role could lead to Chief of Staff.

How to Apply

Attach resume and a cover letter describing projects you have driven to completion and why you may be a good fit. Resumes without a cover letter will not be accepted.

Metta Lifestyles is committed to an inclusive and accessible recruitment process and welcomes applications from all qualified candidates.

All applicants must be legally entitled to work in Canada. A Criminal Record Search, including a Vulnerable Sector Check and a credit check will be required as a condition of employment. A clear TB test is also a requirement of employment.

No AI will be used for screening of resumes. This is a new role (vacant).

Apply About employer

More about this job

Responsibilities

Support the CEO with calendar, travel, meeting preparation, confidential documents, and stakeholder communications while coordinating the leadership team's operating rhythm. Track strategic and operational projects, prepare reports and presentations, and manage office operations, systems improvements, and follow-through across the organization.

Requirements

Requires at least 10 years of relevant experience, including experience supporting a CEO, President, or founder and delivering projects through people who do not report to you. Candidates should have strong organization, communication, discretion, Microsoft 365 and Excel skills, adaptability, and experience with AI, automation, or workflow technology.

Skills

Executive Support
Project Coordination
Strategic Planning
Leadership Meeting Management
Calendar Management
Travel Coordination
Stakeholder Communication
Budget Tracking
Reporting
Presentation Preparation
Microsoft 365
Excel
AI Tools
Workflow Automation
Process Improvement
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Excel
AI Tools
Automation
Workflow Technology
Yardi
Property Management System
Capital Expenditure Projects
Systems Rollouts
Standardized Reporting
Leadership Team Meetings
Leadership Summits
Strategic Initiatives
Project Coordination
Executive Support
Calendar Management
Travel Coordination
Expense Reports
Process Improvements
Retirement Living
Seniors Housing
Healthcare
Hospitality
Stakeholder Management
Confidential Correspondence

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