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Added 14 hours ago
CL
Marketing Manager
Camcos Living
Aurora, ON
- Full-time
We are looking for a Marketing Manager to own the plan behind every community: who we’retalking to, what we’re spending, and whether it’s selling homes. You’ll lead out marketing…
Added 5 days ago
P
Senior Security Engineer - Cloud Security
PagerDuty
Toronto, ON
- Full-time
…with leading AI skills across engineering, sales, product, marketing, and beyond as we build the leading digital operations…
Added 5 days ago
ML
Executive Assistant & Special Projects Manager
Metta Lifestyles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are seeking a talented and proactive Executive Assistant & Special Projects Manager to support our CEO, coordinate strategic initiatives, and drive organizational success.
Added 5 days ago
Senior Security Engineer - Cloud Security
PagerDuty
Toronto, ON
…with leading AI skills across engineering, sales, product, marketing, and beyond as we build the leading digital operations…
Added 5 days ago
OS
Assistant Clinic Manager
OOYU SKIN
Calgary, AB
- Full-time
Our environment is professional, welcoming, and vibrant - making it the ideal space for a dynamic Assistant Clinic Manager who thrives in a highly visible, client-centered role and is ready…
Added 5 days ago
Services Offer Management Leader
Schneider Electric
Milton, ON · Montreal, QC
Set annual priorities through the Annual Marketing & Sales Plan, focused on growth, retention and recurring business
Added 5 days ago
Senior Engineering Manager, Release Engineering
PagerDuty
Toronto, ON
…with leading AI skills across engineering, sales, product, marketing, and beyond as we build the leading digital operations…
Added 7 days ago
LI
Senior Salesforce Administrator
Loopio Inc.
Remote, Canada
- $85,000 to $105,000 CAD / year
- Full-time
- Remote
Reporting into the Senior Manager Revenue Operations, this is an exciting opportunity for a detail-oriented individual with great interpersonal and analytical skills who is ready to take…
Added 7 days ago
HP
Administrative Assistant
Health Partners Management Group
NB · Tinker, NB
- Full-time
SUMMARY: Serves as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative…
Added 8 days ago
OV
General Manager | Full-Time | Canada Life Place
Oak View Group
London, ON
- Full-time
Oak View Group is seeking a General Manager that will manage this high-performing team as the venue continues to be one of the preeminent entertainment providers in Canada. The General…
Added 13 days ago
LI
Sales Development Representative, Inbound
Loopio Inc.
Remote, Canada
- $45,200 to $50,000 CAD / year
- Full-time
- Remote
Play a pivotal role in setting up our Sales & Marketing team for success!
Added 14 days ago
M
Manager, Customer Success, MYLE Adoption and AI Innovations
Medfar
Montreal, QC
- Full-time
…AI innovations (Scribe AI, AI Document Indexing, AI Virtual Assistant, and future innovations), including adoption, retention, and satisfaction…
Added 14 days ago
M
Manager, Customer Success, MYLE Adoption and AI Innovations
MEDFAR
Montreal, QC
- Full-time
…AI innovations (Scribe AI, AI Document Indexing, AI Virtual Assistant, and future innovations), including adoption, retention, and satisfaction…
Added 14 days ago
Assistant Manager, Settlements & Clearing
Scotiabank
Toronto, ON
Adaptability to operate in a rapidly changing environment regarding policies, procedures, automation, and client needs
Added 17 days ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions, U.S.A., Inc.
Mississauga, ON
- Full-time
…procedures, and service offerings to respond to employee and manager inquiries through multiple channels and provide guidance on HR-related…
Added 18 days ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $55,183.38 to $79,327 CAD / year
- Full-time
…procedures, and service offerings to respond to employee and manager inquiries through multiple channels and provide guidance on HR-related…
Added 18 days ago
Sr. Product & Design Operations Manager
PagerDuty
Toronto, ON
…with leading AI skills across engineering, sales, product, marketing, and beyond as we build the leading digital operations…
Added 18 days ago
LN
Intermediate Accountant
Live Nation Entertainment
Vancouver, BC
- Full-time
…allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment…
Added 20 days ago
LI
Demand Generation Manager
Loopio Inc.
Remote, Canada
- $100,000 to $130,000 CAD / year
- Full-time
- Remote
Proficiency with marketing automation and CRM platforms (Salesforce, HubSpot, Hockeystack, BI Tools)
Added 20 days ago
LN
Intermediate Accountant
Live Nation Entertainment
Vancouver, BC
- Full-time
…allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment…
Added 20 days ago
Marketing Coordinator
Urbandale Corporation
Ottawa, ON
This hands-on role combines marketing coordination with design and production execution. Working closely with the Director, Sales, Marketing & Product Development, Assistant Marketing…
Added 22 days ago
P
Mortgage Associate / Brokers
Pineapple
AB · Alberta, Canada
- Full-time
Pineapple Platform: Utilize our proprietary, all-in-one CRM and deal management system featuring AI-enabled workflow automation, real-time data reporting, and automated marketing drip…
Added 25 days ago
LI
Senior Sales Response Manager, Loopio Champion
Loopio Inc.
Remote, Canada
- $88,100 to $117,500 CAD / year
- Full-time
- Remote
Loopio is looking for a Senior Sales Response Manager to take ownership of our most complex and highest-stakes proposal responses and to serve as our internal Loopio Champion. Building on…
Added 25 days ago
LI
Product Marketing Manager
Loopio Inc.
Remote, Canada
- $88,100 to $130,000 CAD / year
- Full-time
- Remote
We're seeking a Staff Product Manager to lead a strategically important initiative: transforming Loopio into an agentic-led platform for creating high-quality proactive and solicited…
Added 27 days ago
LI
Senior Account Manager
Loopio Inc.
Remote, Canada
- $133,000 to $160,000 CAD / year
- Full-time
- Remote
Work with and maintain relationships with the various teams at Loopio - Product and Development, Marketing, Sales, CS Teams to communicate customer feedback and priorities

Metta Lifestyles

Executive Assistant & Special Projects Manager

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 13, 2027
Experience: Minimum of 10 years of experience in operations, project coordination, executive support, consulting or a related field.
Posting language: English
Posted: Oct 15, 2026

Original job description

About Metta Lifestyles

At Metta Lifestyles, we are redefining what retirement living looks like. Metta Lifestyles owns and operates four retirement residences in Toronto and Ottawa. We are a growing company with a small head office and strong teams in each of our homes.

At the heart of everything we do are our CARES values: Compassion, Accountability, Respect, Excellence, and Support. These values guide how we care for our residents, support our teams, and lead our communities.

We are seeking a talented and proactive Executive Assistant & Special Projects Manager to support our CEO, coordinate strategic initiatives, and drive organizational success.

Your Role

The Executive Assistant & Special Projects Manager works directly with the CEO, coordinating strategic, operational and executive projects across the organization, running the leadership team's operating rhythm, and providing executive support.

This is a fast-paced role for someone who is organized, proactive and comfortable managing multiple priorities. The CEO travels regularly and is closely involved in the business, so the role requires frequent communication, clear updates and consistent follow-through. It is not a traditional nine-to-five; flexibility and occasional additional hours are expected when the business needs it.

Location: In office Tuesday's (and as needed) at our downtown Toronto head office. This role may also be required to visit our residences regularly.

Compensation: $90,000 to $110,000 base, plus performance bonus of up to 15%.

Schedule: Full-time, permanent.

Key Responsibilities

Leadership Operating Rhythm

Run the weekly leadership team meeting: agenda, pre-reads, action log and follow-up.
Maintain the company's priority list and provide the CEO with a weekly status update.
Track decisions and action items across the leadership team and ensure they are closed on time.
Plan and Organize Leadership Summits and other off-site events.

Projects

Coordinate strategic, operational and executive projects across the organization, including multiple capital expenditure projects, systems rollouts and standardized reporting.
Track deadlines, deliverables, budgets, action items and follow-ups.
Set milestones, remove blockers and escalate early.
Prepare reports, briefing materials and presentations for the CEO and leadership team.
Act as the day-to-day link between head office, the Senior Leadership team and the homes when the CEO is travelling.

Executive Support

Manage the CEO's calendar, travel and meeting preparation.
Prepare confidential correspondence and documents.
Coordinate communication with external partners and stakeholders.

Office and Technology

Run the Toronto office: vendors, IT, supplies, onboarding logistics and events.
Keep the office tidy and stocked; process receipts and expense reports; scan, file and organize documents.
Use AI and digital tools to improve reporting, research and workflow.
Support implementation of new systems and process improvements.

Scope

This role coordinates and follows through; it does not direct the General Managers or the functional leaders. Operations, HR, Marketing and Finance each have their own leader. Issues are raised to the appropriate leader or the CEO with a recommendation.

What You Bring

Minimum of 10 years of experience in operations, project coordination, executive support, consulting or a related field.
Experience supporting a CEO, President or founder.
A track record of delivering projects through people who do not report to you.
Strong organizational, communication and follow-through skills.
Comfortable working closely with senior leadership and receiving direct feedback.
Discretion and professionalism with confidential information.
Proficiency with Microsoft 365; able to build simple reporting in Excel; quick to learn new systems.
Ability to adapt to changing priorities and work additional hours when required.
AI, automation or workflow technology experience.

Bonus Points

Experience in a multi-location or fast-growing organization.
Comfortable supporting a leadership team of executives while reporting to and taking direction from the CEO.
Seniors housing, hospitality or healthcare background.
Experience with Yardi or a similar property management system, or a proven ability to learn new systems quickly.

This Role Is For You If

You take ownership, communicate proactively, work well under pressure and are comfortable doing whatever the day requires, from a board pre-read to a stack of receipts. Senior Executive Assistants who want to move into a projects and leadership-support role are encouraged to apply. For the right person, this role could lead to Chief of Staff.

How to Apply

Attach resume and a cover letter describing projects you have driven to completion and why you may be a good fit. Resumes without a cover letter will not be accepted.

Metta Lifestyles is committed to an inclusive and accessible recruitment process and welcomes applications from all qualified candidates.

All applicants must be legally entitled to work in Canada. A Criminal Record Search, including a Vulnerable Sector Check and a credit check will be required as a condition of employment. A clear TB test is also a requirement of employment.

No AI will be used for screening of resumes. This is a new role (vacant).

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More about this job

Responsibilities

Support the CEO with calendar, travel, meeting preparation, confidential documents, and stakeholder communications while coordinating the leadership team's operating rhythm. Track strategic and operational projects, prepare reports and presentations, and manage office operations, systems improvements, and follow-through across the organization.

Requirements

Requires at least 10 years of relevant experience, including experience supporting a CEO, President, or founder and delivering projects through people who do not report to you. Candidates should have strong organization, communication, discretion, Microsoft 365 and Excel skills, adaptability, and experience with AI, automation, or workflow technology.

Skills

Executive Support
Project Coordination
Strategic Planning
Leadership Meeting Management
Calendar Management
Travel Coordination
Stakeholder Communication
Budget Tracking
Reporting
Presentation Preparation
Microsoft 365
Excel
AI Tools
Workflow Automation
Process Improvement
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Excel
AI Tools
Automation
Workflow Technology
Yardi
Property Management System
Capital Expenditure Projects
Systems Rollouts
Standardized Reporting
Leadership Team Meetings
Leadership Summits
Strategic Initiatives
Project Coordination
Executive Support
Calendar Management
Travel Coordination
Expense Reports
Process Improvements
Retirement Living
Seniors Housing
Healthcare
Hospitality
Stakeholder Management
Confidential Correspondence

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