Medical Administrative Assistant
- Halifax, NS, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 10.5-35 hours a week
- Posting language
- English
- Posted
Original job description
Employment Opportunity: Medical Administrative Assistant
Location: Halifax, NS
Employment Term: October 2026 – March 31, 2027 (possibility of annual renewal), (10.5-35 hours a week)(Some evenings, weekends or Holidays if required)
Reports To: Health Director and Clinical Lead
General Description
The Wije’winen Health Centre is a new project of the MNFC, and we are looking for one (2) Medical Administrative Assistants, 1 full time and 1 part time. The Wije’winen Health Centre is a newly constructed facility located in central Halifax/Kjipuktuk. We offer healthcare services to the urban Indigenous community.
The administrative assistant provides administrative support to our primary care physicians and nurses, which may at times require outreach. These services will be based on the principle of etuaptmumk (two-eyed seeing).
Key Responsibilities
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.
The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws. We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by co-workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.
Qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Mi’kmaw Native Friendship Centre (MNFC) reserves the right to refuse all applications for employment. The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.
Location: Halifax, NS
Employment Term: October 2026 – March 31, 2027 (possibility of annual renewal), (10.5-35 hours a week)(Some evenings, weekends or Holidays if required)
Reports To: Health Director and Clinical Lead
General Description
The Wije’winen Health Centre is a new project of the MNFC, and we are looking for one (2) Medical Administrative Assistants, 1 full time and 1 part time. The Wije’winen Health Centre is a newly constructed facility located in central Halifax/Kjipuktuk. We offer healthcare services to the urban Indigenous community.
The administrative assistant provides administrative support to our primary care physicians and nurses, which may at times require outreach. These services will be based on the principle of etuaptmumk (two-eyed seeing).
Key Responsibilities
- Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre
- Provide administrative support to ensure the efficient operation of the Urban Indigenous Health & Wellness Centre. Tasks may include but will not be limited to:
- Scheduling and confirming medical appointments, including appointments with visiting specialists
- Facilitating telehealth appointments
- Registering patients upon arrival to clinic and maintaining up to date contact information
- Receiving and communicating messages for medical staff and patients
- Managing and reconciling correspondence on an electronic medical record
- Interviewing patients to complete forms and documents for completion by clinicians
- Starting and maintaining confidential medical files and records
- Preparing draft agendas for meetings and taking, transcribing, and distributing minutes
- Creating and maintaining internal office administrative support procedures like document tracking and filing and monthly reporting
- Supervising and training other staff in procedures and in use of current software
- Ordering supplies and maintaining inventory
- Facilitating access to medical drives/other resources as indicated
- Other duties as required
- Education: Grade 12 plus graduation from a recognized one year Medical office administration course.
- Will be expected to complete PHIA training upon hiring
- Experience & Skills:
- Medical terminology course required (can be completed within 1st month of employment)
- Minimum of one-year secretarial experience an asset
- Recent medical secretarial experience in an academic or healthcare setting would be considered an asset
- Excellent computer skills that include a demonstrated proficiency in common office productivity software (i.e. Microsoft Office)
- Able to function independently and problem solve with minimal direct supervision
- Demonstrates flexibility, adaptability, and willingness to change
- Mi’kmaw language proficiency would be an asset but is not required
- Qualified Indigenous applicants are encouraged to apply and may receive priority based on employment equity standards. Please provide specific information and/or documentation related to your membership or citizenship with a recognized First Nation, Inuit, or Métis community. All information or documentation may be subject to verification.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.
The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws. We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by co-workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.
Qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Mi’kmaw Native Friendship Centre (MNFC) reserves the right to refuse all applications for employment. The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.
- Only those applicants who are selected for an interview will be contacted
More about this job
Responsibilities
Provide administrative support to physicians and nursing staff, including scheduling appointments, coordinating telehealth, registering patients, and maintaining confidential medical records. Support clinic operations through correspondence, meeting documentation, office procedures, staff training, supply management, and other assigned duties.
Requirements
Required qualifications include Grade 12, graduation from a recognized one-year medical office administration course, and completion of a medical terminology course by the end of the first month of employment. Secretarial experience is an asset; strong computer skills, independence, problem-solving, flexibility, and adaptability are expected, while Mi’kmaw language proficiency is an asset.
Skills
- Medical Appointment Scheduling
- Telehealth Coordination
- Patient Registration
- Medical Records Management
- Electronic Medical Records
- Medical Correspondence
- Meeting Minutes
- Office Administration
- Document Tracking and Filing
- Monthly Reporting
- Staff Training
- Inventory Management
- Microsoft Office
- Medical Terminology
- Problem-Solving
- Confidentiality
Visa sponsorship
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Categories
- Administrative
- Healthcare
- Social Services
Keywords
- Medical Office Administration
- Medical Terminology
- PHIA Training
- Microsoft Office
- Electronic Medical Records
- Telehealth
- Appointment Scheduling
- Patient Registration
- Medical Records
- Confidentiality
- Clinical Administration
- Healthcare
- Urban Indigenous Health
- Two-Eyed Seeing
- Medical Correspondence
- Meeting Minutes
- Document Tracking
- Filing
- Monthly Reporting
- Staff Training
- Inventory Management
- Mi’kmaw Language