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Midland Transport

Office Manager

Concord, ON, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: 7-10 years experience in related field
Posting language: English
Posted: Sep 23, 2026

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Applications open in a new tab.

Original job description

Job Description

Midland Transport is currently seeking an Office Manager in Concord, ON. The Office Manager will oversee the administrative needs of the Terminal ensuring all other departments are recording activity accurately and in a timely manner. Keeping pertinent metrics of progress vs plan for the terminal.

Midland is proud to offer a competitive salary and benefits package, including but not limited to:

A flexible health, drug, dental, and vision plan
Employee & Family Assistance Programs
Health & wellness reimbursements, includes gym memberships, fitness classes or online workout programs
Maternity leave top-up program (if applicable)
RRSP matching program
Opportunities to take part in job related training and development as well as 24/7 access to online curated learning
Growth and progression opportunities within Midland and the larger network of the JD Irving group of companies
Hybrid Work Schedule (if applicable) to provide you the flexibility to work from home up to 2 days per week

Responsibilities

Working reports daily and weekly to provide the info required by H/O to monitor the Terminals progress also working other reports, and oversees payroll function for Terminal.
Responsible for the development, coaching and mentoring of direct reports, and for demonstrating excellent leadership characteristics and the Irving Values
Responsible for the achievement of employee engagement within the office admin group.
Responsible for employee safety and fostering a safe work environment that adheres to the company’s policies and procedures
In charge of developing a competent understanding of duties of each direct report to monitor KPIs and provide training to new hires.
Ensure cross training is done for fellow co-workers to fill in and assist when necessary
Ensure all areas in the administration provided by the terminal are covered.
Making sure vacation and illness in certain positions are covered

Qualifications

Trade certification or college diploma
7-10 years experience in related field
Proficient with Microsoft Office and Kronos - AS400
Excellent time management and communication skills - written and oral
Strong organizational and planning skills
Attention to detail and ability to solve complex problems
Ability to prioritize work and pivot when necessary
Experience with payroll

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

At Midland, we’re not just moving freight - we’re building the next generation of transportation. We’ve been one of the most trusted carriers in Canada and the United States for over 55 years. We are driven by superior quality service, innovation, and a commitment to excellence. We’re investing in technology to deliver measurable customer-focused solutions, and we’re also committed to sustainability and growth.

Joining Midland means becoming part of a dynamic company that values safety, continuous improvement, and results. Our employees are the driving force behind our success, and we’re proud to foster a workplace where talent thrives, ideas are valued, and careers are built for the long haul. Whether on the road or in a service centre or office, every Midland employee helps build lasting relationships with our customers. We’re looking for motivated and skilled people who want to contribute to our high-performing team and be part of a business that is growing, evolving, and setting the standard in transportation and logistics.

Let’s drive success together.

Apply About employer

More about this job

Responsibilities

Oversee terminal administrative operations, payroll, and daily and weekly reporting, ensuring activity is recorded accurately and progress metrics are maintained. Lead and develop the administrative team, monitor performance, promote employee engagement and safety, and ensure coverage and cross-training across administrative duties.

Requirements

Applicants need a trade certification or college diploma and 7–10 years of experience in a related field, including payroll experience. They should be proficient with Microsoft Office, Kronos, and AS400, with strong communication, organization, planning, time-management, problem-solving, and prioritization skills.

Skills

Administrative Management
Payroll
Reporting
Microsoft Office
Kronos
AS400
Leadership
Coaching and Mentoring
Employee Engagement
Employee Safety
KPI Monitoring
Training and Development
Cross-Training
Time Management
Written and Oral Communication
Organization and Planning

Benefits

Flexible Health, Drug, Dental, and Vision Plan
Employee and Family Assistance Programs
Health and Wellness Reimbursements
Maternity Leave Top-Up Program
RRSP Matching Program
Job-Related Training and Development
Online Learning Access
Career Growth and Progression Opportunities
Hybrid Work Schedule

Visa sponsorship

Not detected in the job text

Keywords

Terminal Administration
Payroll
Daily Reporting
Weekly Reporting
Progress Metrics
Microsoft Office
Kronos
AS400
Leadership
Coaching
Mentoring
Employee Engagement
Workplace Safety
Key Performance Indicators
Training and Development
Cross-Training
Administrative Coverage
Time Management
Communication
Organization
Planning
Problem-Solving
Prioritization
Truck Transportation
Transportation and Logistics

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