Procurement Support

Mikisew Group LP, a Mikisew Group company, is currently seeking qualified candidates for the position of Procurement Support.

Role Summary The Procurement Administrator provides administrative and coordination support to the Procurement function, ensuring purchasing activities are processed accurately, efficiently, and in accordance with company policies and procedures. This role supports purchase orders, vendor communication, pricing, documentation, invoice coordination, procurement reporting, shipping and receiving, and material movement while working closely with internal departments and suppliers.The Procurement Administrator will help maintain organized procurement records, support competitive purchasing activities, coordinate the receipt and distribution of materials, and assist with identifying opportunities to improve purchasing processes, cost efficiencies, inventory management, and vendor relationships.

Key Responsibilities
Procurement Administration & Purchasing
• Process and maintain purchase orders, requisitions, and other procurement documentation.
• Review purchasing requests for completeness, accuracy, and appropriate approvals.
• Obtain and compare supplier quotes and pricing as required.
• Assist with competitive bids, RFQs, and RFPs by gathering information and coordinating documentation.
• Ensure purchases are made in accordance with established procurement policies, procedures, and approval requirements.
• Track purchase orders from issuance through to delivery and follow up on outstanding orders.
• Maintain accurate records of purchases, pricing, vendors, and supporting documentation.
• Assist with identifying opportunities for cost savings and purchasing efficiencies.Vendor & Supplier Coordination
• Communicate with suppliers regarding pricing, availability, lead times, delivery schedules, and order status.
• Develop and maintain positive working relationships with preferred vendors and suppliers.
• Assist with vendor setup and maintenance, ensuring required documentation is complete and current.
• Address purchasing or delivery issues and escalate concerns when required. 

Shipping, Receiving & Material Running
· Coordinate and support the shipping and receiving of materials, supplies, tools, equipment, and other goods.
· Receive incoming shipments, verify quantities and condition against purchase orders, packing slips, and other supporting documentation, and report discrepancies as required.
· Ensure received materials are properly identified, documented, organized, and directed to the appropriate department, work area, or storage location
· Coordinate outgoing shipments, including preparing materials, packaging, documentation, and arranging transportation as required.
· Track shipments and deliveries and communicate updates or delays to Procurement, Operations, and other affected departments.
· Coordinate the movement and delivery of materials, tools, equipment, and supplies between suppliers, warehouses, shops, worksites, and other company locations.
· Perform material running and delivery duties as required to support Operations and site requirements.
· Prioritize and coordinate material runs based on operational requirements, urgency, delivery schedules, and site needs.
· Ensure materials and equipment are handled, secured, transported, and delivered in a safe and appropriate manner.
· Maintain accurate shipping, receiving, delivery, and material movement records.
· Assist with resolving shipping, receiving, delivery, and material discrepancies in coordination with suppliers and internal departments.
· Coordinate with Operations and site personnel to ensure materials are available where and when required.

Inventory & Asset Support
• Assist with inventory tracking and reconciliation as required.
• Support the tracking and documentation of company-owned tools, equipment, and other assets.
• Assist with inventory counts, asset audits, and related reporting.
• Coordinate with Operations and other departments regarding equipment, materials, and supply requirements.
• Help monitor inventory levels and identify potential shortages or excess inventory.

Administrative & Reporting Support
• Maintain organized and accurate electronic and physical procurement files.
• Prepare procurement reports, spreadsheets, and summaries as required.
• Assist with tracking departmental spending, purchase orders, and vendor activity.
• Reconcile purchasing records and assist with invoice discrepancies in coordination with Finance.
• Support the Procurement Manager with data gathering, reporting, and procurement projects.
• Assist with maintaining procurement procedures, templates, and documentation.

Process Improvement & Collaboration
• Identify opportunities to improve purchasing processes, documentation, and administrative workflows.
• Support the implementation and use of procurement systems and digital tools.
• Work collaboratively with Operations, Finance, HR, and other departments to support purchasing requirements.
• Provide timely and professional customer service to internal departments and external suppliers.
• Maintain confidentiality of company, supplier, pricing, and financial information.

Skills and Abilities

• 1-2 years of experience in procurement, purchasing, administration, supply chain, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to build and maintain effective relationships with vendors, suppliers, and internal stakeholders.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with procurement, ERP, inventory, or accounting systems is considered an asset.
• Ability to work independently while also contributing effectively within a team.
• Ability to handle confidential and sensitive information appropriately.
• Knowledge of Indigenous procurement or supplier diversity practices is considered an asset.

Education

• Relevant procurement, purchasing, or administrative experience may be considered in lieu of formal education.

Benefits & Incentives:

• Competitive wage
• Career growth and development opportunities
• Immediate Group Benefits coverage (including Extended Health coverage, Dental, Vision, Long Term Disability, Life Insurance, Accidental Death and Disability, Critical Illness)
• Participation in Group Retirement Savings Plan with company matching up to 5%

About Mikisew Group Mikisew Group is a leading Oilsands partner specializing in site services, maintenance, logistics and construction. We foster the responsible development of our land’s resources while powering sustainable economic progress in our communities and beyond. Since 2021, Mikisew Group has been recognized for overall business performance and sustained growth with the prestigious Canada’s Best Managed Companies designation. The Best Managed program award recipients are among the best in class of Canadian owned and managed companies with revenues more than $25 million, demonstrating leadership in the areas of strategy, capabilities and innovation, culture and commitment, and financials to achieve sustainable growth