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Added 1 min ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
- Remote
…services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers…
Added 1 min ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
- Remote
…services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers…
Added 1 min ago
Manager, Damages & Valuations
Secretariat
Toronto, ON
Successful candidates will join a growing domestic and international practice focused on business valuation and the quantification of economic damages. Our Toronto team works on large,…
Added 1 min ago
Senior Financial Analyst
Livingston International
Toronto, ON
Reporting to the Manager, Duty Audit, the successful candidate in this position will drive the analytics and execution programs of the Duty Audit function. This role oversees the…
Added 2 mins ago
B
Manager, Client Engagement - Wayfinding
BrandActive
Toronto, ON
- $100,000 to $150,000 CAD / year
- Full-time
BrandActive is currently seeking a Manager, Client Engagement - Wayfinding to join our growing wayfinding practice. This is an opportunity to lead complex, strategic work while helping…
Added 2 mins ago
DF
Senior Brand Manager, Canada
Designs for Health
Toronto, ON
- Full-time
The Senior Brand Manager, Canada will play a key role in developing and executing marketing initiatives that support brand growth, practitioner engagement, and digital commerce performance…
Added 17 mins ago
A
Senior Technical Account Manager
Airbyte
Remote, Canada
- $185,000 to $222,000 CAD / year
- Full-time
- Remote
…connectors, our platform powers analytics and gives AI agents the business context they need to do real work. More than 25,000 companies, including 20% of the Fortune 500, rely on Airbyte…
Added 32 mins ago
V
Business Development Representative (Engineering) - Toronto, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
- Full-time
We’re looking for a Business Development Representative to join our team in the GTA. Reporting to the Engineering Solutions Manager, you’ll play a crucial role in driving growth and…
Added 32 mins ago
R
Service Specialist, Operations II
RBC
Toronto, ON
- Full-time
…all Canadian Wealth Management (CWM) and Capital Markets (CM) business lines. In addition, incumbent provides analysis, processing, and customer service support for manual, exception-based…
Added 32 mins ago
TI
Senior JavaScript Developer (Node.js)
Themesoft Inc.
Toronto, ON
- Contract
We are seeking a skilled Senior JavaScript Developer with strong experience in Node.js and server-side JavaScript development to build and maintain data processing solutions. The candidate…
Added 47 mins ago
T
Senior Bus Mgmt Analyst
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 47 mins ago
T
Associate Vice President, Wealth Advice, Analytics, Insights & Artificial Intelligence
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 47 mins ago
C
Senior Analyst, Investment Controls
CIBC
Toronto, ON
- Full-time
Perform effective monitoring and reporting - Oversight of portfolio manager’s investment processes to provide reasonable assurance that that all regulatory and client-specific investment…
Added 1 hour ago
Senior Manager Development, Treasury Technology
Scotiabank
Toronto, ON
The Global Risk and Treasury Technology team delivers technology solutions that enable critical business capabilities across Group Treasury and Global Risk Management. The team provides…
Added 1 hour ago
E
Communications Manager, Equinix Foundation
Equinix
Toronto, ON
- Full-time
The Communications Manager, Equinix Foundation is a global storyteller, communicator, and brand steward who leads Foundation communications and sources community stories to meet the mutual…
Added 1 hour ago
B
Program Director
Bevertec
Toronto, ON
- $115 to $125 CAD / hour
- Full-time
…objectives, scope, deliverables, and success criteria aligned with business goals. Take an active, hands-on role in execution - directly contributing to problem-solving, solution…
Added 1 hour ago
RB
Associate Advisor
Royal Bank of Canada
Toronto, ON
- Full-time
As an Associate Advisor (Relationship Manager), you will work alongside the other members of this Chairman's Council team to provide proactive advice and support tailored to our most valued…
Added 1 hour ago
RB
Manager NAV Production
Royal Bank of Canada
Toronto, ON
- Full-time
…status, performance, individual goals, market conditions, and business…
Added 1 hour ago
R
Associate Advisor
RBC
Toronto, ON
- Full-time
As an Associate Advisor (Relationship Manager), you will work alongside the other members of this Chairman's Council team to provide proactive advice and support tailored to our most valued…
Added 1 hour ago
R
Director, Business Marketing – Canada
RBC
Toronto, ON
- Full-time
The Director of Business Marketing leads strategic marketing for RBC Capital Markets' Canadian businesses, including Corporate and Investment Banking, Global Markets, Sustainable Finance,…
Added 1 hour ago
BR
Senior Product Manager
BITS Recruiting
Toronto, ON
- Contract
Our client is seeking a Senior Product Manager to support its Enterprise Pub/Sub Applications Team. This role will lead product strategy, roadmap development, and prioritization of…
Added 1 hour ago
T
Senior Auditor - ICFR Business Process Testing-1 (ATH 1231)
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 1 hour ago
SL
Student, Data Analyst (Winter-Summer-Fall 2027)
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Location: Toronto One York (required in-person twice a week)
Added 1 hour ago
JA
SAP Senior Functional Specialist FICO/PS
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Toronto, ON
- Full-time
…resource is the primary liaison between the Finance/Project Business teams and the Information System’s Business applications team. The resource will engage with the Global Hitachi Rail…
Added 1 hour ago
JA
Solution Engineering Manager
JR Automation
Toronto, ON
- Full-time
Oversee the development of cost and time estimates for project activities to meet business and customer objectives.

Miller Thomson LLP

Manager, Office Services & Facilities

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 28, 2026
Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 29, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

Lead and develop the local Office Services team, overseeing mail, printing, reception, hospitality, supplies, records management, and service coverage. Manage office facilities, vendors, budgets, safety and emergency programs, security access, and coordination of office moves and equipment.

Requirements

Requires a bachelor’s degree or college diploma, at least seven years of work experience, and five years of people-management or supervisory experience; office management or facilities experience is preferred, ideally in a law firm or professional services setting. Candidates must be JHSC certified and experienced in health and safety programs, with strong leadership, communication, planning, analytical, project, and change-management skills.

Skills

People Leadership
Team Development
Facilities Management
Office Services Management
Vendor Management
Health And Safety Management
Emergency Response
Budget Management
Expense Reconciliation
Project Management
Change Management
Client Service
Communication
Organization And Planning
Microsoft Office
Critical Thinking

Benefits

Health Insurance
Dental Insurance
Vision Care
Employee Assistance Program
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Vacation
Personal Days
Flexible Working Options
Maternity Leave Top-Up
Group Retirement Savings Plan
Tax-Free Savings Account
Wellness Spending Account
Professional Development
Employee Appreciation Events
Charitable Giving Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
Law Firm
Professional Services
Team Leadership
Vendor Management
Office Supplies
Furniture And Equipment
Mail And Courier
Copying And Printing
Reception
Hospitality
Records Management
Health And Safety
JHSC Certification
Emergency Evacuation
Business Continuity
Security Access Cards
Budgeting
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Project Management
Change Management
Hoteling And Bookable Spaces

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