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Added 14 mins ago
LL
Social Media Manager
LEAP Legal Software
Remote, Canada
- $85,000 to $100,000 CAD / year
- Contract
- Remote
LEAP is hiring a Social Media Manager to bring our brand, products, and services to life through compelling social storytelling that builds brand awareness, grows our audience, and drives…
Added 14 mins ago
RA
Senior Account Manager – Creative & Marketing
Recrute Action
Toronto, ON
- Contract
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be…
Added 29 mins ago
RB
Manager, YouTube & Affiliates
Royal Bank of Canada
Toronto, ON
- Full-time
We're looking for a hands-on, execution-first Manager, YouTube & Affiliates to lead the day-to-day development of our YouTube content and our affiliate partnerships. This is a role for…
Added 29 mins ago
RB
Director, Business Marketing – Canada
Royal Bank of Canada
Toronto, ON
- Full-time
…core content themes. Own the Canadian campaign calendar and creative briefs. Collaborate with Digital Marketing on paid, owned, and earned-media…
Added 29 mins ago
IB
Account Manager - Creative
Innovative Beauty Group
Mississauga, ON
- $75,000 to $95,000 CAD / year
- Full-time
The Account Manager is responsible for building trusted client relationships and leading the delivery of creative services that meet client objectives and drive profitable growth for…
Added 43 mins ago
D
Senior Digital Project Manager - 6 month FTC
DEPT®
Toronto, ON
- $70,000 to $80,000 CAD / year
…marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and…
Added 43 mins ago
TC
Advancement Communications Specialist
The Christian Reformed Church in North America
ON
- $26.31 CAD / hour
- Part-time
The Advancement Communications Specialist will work alongside the Communications Manager to execute day-to-day communications across drafting, digital production, channel management, and…
Added 58 mins ago
N
Marketing Specialist - Bilingual (FR/EN) (Contract)
Numeris
Toronto, ON
- Contract
Support the Content Manager in the development, production, and distribution of marketing and communications materials, including email campaigns, webinar invites, and newsletters.
Added 58 mins ago
C
Senior Analyst, Budgeting and Internal Reporting (Finance) (Hybrid/Telework)
CBC/Radio-Canada
Montreal, QC
- Full-time
Reporting to the Senior Manager, Budgeting & Internal Reporting, you will be responsible for providing timely reports and rigorous financial analyses aligned with business activities for…
Added 58 mins ago
R
Manager, YouTube & Affiliates
RBC
Toronto, ON
- Full-time
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Added 1 hour ago
Senior Associate, Programmatic
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Toronto, ON
WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by…
Added 1 hour ago
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Gestionnaire, Planification Média
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Montreal, QC
- Full-time
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Added 1 hour ago
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Technician Resource Manager
Domus Building Cleaning Company Ltd.
Ottawa, ON
- Full-time
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Added 1 hour ago
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Manager, Validation Engineering
STEMCELL Technologies
Burnaby, BC · Canada - BC, Burnaby, Production Way, Onsite
- Full-time
…across complex operations? Join STEMCELL Technologies as the Manager, Validation Engineering, where you will lead a dynamic team, oversee robust Quality Assurance Validation strategies, and…
Added 1 hour ago
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Program Manager, Canadian Shared Services
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Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
Reporting to the VP, Canadian Shared Services, the Program Manager acts as a strategic partner and is responsible for enabling the effective execution of strategic and operational…
Added 2 hours ago
Associate, Programmatic
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Toronto, ON
WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by…
Added 2 hours ago
Manager - Primary Health Care
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Sydney, NS
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Added 2 hours ago
Market Manager - Vancouver
Influence Marketing
Vancouver, BC
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Added 2 hours ago
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Supervisor, Creative Services and Strategy (Temporary, Full-time) Vancouver
Union Gospel Mission (Vancouver)
Vancouver, BC
- Full-time
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Added 2 hours ago
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Technology Strategy & Transformation Senior Manager
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Toronto, ON · Montreal, QC
- Full-time
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Job ID #31810: Senior Process Engineer, Plant Operations
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- Full-time
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Added 2 hours ago
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- Full-time
Work with Manager to find solutions for issues with vendors as they arise, using creative approaches to problem solving and program implementation;
Added 3 hours ago
Store Manager | Park Place Shopping Centre
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Added 3 hours ago
Manager, Merchant Strategy & Operations
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Vancouver, BC · Toronto, ON
…have best-in class restaurant selection, build cutting edge services for our merchants to grow their business, and help our partners operate…
Added 3 hours ago
WL
Communications Specialist
WeirFoulds LLP
Toronto, ON
- Full-time
…permanent full-time basis. This role reports to the Communications Manager, supporting the firm’s communications portfolio and works collaboratively with the Business Development Managers,…

Miller Thomson LLP

Manager, Office Services & Facilities

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 28, 2026
Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 29, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

Lead and develop the local Office Services team, overseeing mail, printing, reception, hospitality, supplies, records management, and service coverage. Manage office facilities, vendors, budgets, safety and emergency programs, security access, and coordination of office moves and equipment.

Requirements

Requires a bachelor’s degree or college diploma, at least seven years of work experience, and five years of people-management or supervisory experience; office management or facilities experience is preferred, ideally in a law firm or professional services setting. Candidates must be JHSC certified and experienced in health and safety programs, with strong leadership, communication, planning, analytical, project, and change-management skills.

Skills

People Leadership
Team Development
Facilities Management
Office Services Management
Vendor Management
Health And Safety Management
Emergency Response
Budget Management
Expense Reconciliation
Project Management
Change Management
Client Service
Communication
Organization And Planning
Microsoft Office
Critical Thinking

Benefits

Health Insurance
Dental Insurance
Vision Care
Employee Assistance Program
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Vacation
Personal Days
Flexible Working Options
Maternity Leave Top-Up
Group Retirement Savings Plan
Tax-Free Savings Account
Wellness Spending Account
Professional Development
Employee Appreciation Events
Charitable Giving Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
Law Firm
Professional Services
Team Leadership
Vendor Management
Office Supplies
Furniture And Equipment
Mail And Courier
Copying And Printing
Reception
Hospitality
Records Management
Health And Safety
JHSC Certification
Emergency Evacuation
Business Continuity
Security Access Cards
Budgeting
Expense Reconciliation
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Project Management
Change Management
Hoteling And Bookable Spaces

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