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Added 23 mins ago
HC
Temporary Human Resources Services Assistant
Halton Catholic District School Board
Burlington, ON
- Full-time
Under the supervision of the Manager, Human Resources Services Operations, the Human Resources Services Assistant is responsible for both the daily operations of the computerized system for…
Added 23 mins ago
NL
S2627-78 Early Childhood Division Assistant Coordinator
Northern Lights Public Schools
Bonnyville, AB
- Full-time
The Early Childhood Division Assistant Coordinator (ECDAC) supports the leadership and administration of all Care to Learn programs and is accountable to the Early Childhood Division…
Added 23 mins ago
SC
Jr High and High School Office Administrator
STEM Collegiate
AB · Edmonton, AB
- Internship
STEM Collegiate is seeking a highly organized, professional, and dependable Office Administrator to support the daily operations of the school campus. The successful candidate will provide…
Added 23 mins ago
MO
Reliability Engineer / Project Engineer
Martin-Brower of Canada Co.
New Westminster, BC
- $95,000 to $105,000 CAD / year
- Full-time
…manage, improve equipment run time and preventative maintenance program. At the same time, the role requires hands-on work through design, install and commissioning of…
Added 24 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Montreal, QC
Innovation program to encourage idea sharing;
Added 24 mins ago
Customer Experience Manager
Laura Canada
Ottawa, ON
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 24 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Dartmouth, NS
Innovation program to encourage idea sharing;
Added 24 mins ago
UO
Receptionist, Gateway Team-Based Care Teaching Clinic (GTBCTC)
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $4,334 to $4,445 CAD / month
- Full-time
CUPE 2950 Salaried - Clinical Assistant (Gr3)
Added 36 mins ago
TH
Assistant manager, restaurant
The Hungry Beast
Red Deer, AB
- From $36 CAD / hour
- Full-time
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 54 mins ago
TT
Assistant Store Manager Homesense - Milton
The TJX Companies, Inc.
Milton, ON
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 54 mins ago
SB
ACA, Aircraft Maintenance Engineer, YYC
Skyservice Business Aviation
Calgary, AB
- Full-time
Completed Aircraft Maintenance Engineer Technician program or equivalent.
Added 1 hour ago
Laboratory Assistant - Production
Canadian Blood Services
Calgary, AB
Canadian Blood Services is looking for a Regular part-time Laboratory Assistant to join our dynamic Production team in AB-Calgary-Operations.
Added 1 hour ago
In Store Bakery - Certified Baker TF
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Campbell River, BC
Step in to manage departmental operations in the absence of the Bakery Manager or Assistant Manager.
Added 1 hour ago
UO
Clinical Skills and Simulation Lab Technician
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 3
Added 1 hour ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Cookstown, ON
Innovation program to encourage idea sharing;
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Nanaimo, BC
Innovation program to encourage idea sharing;
Added 1 hour ago
VC
Veterinary Assistant - Amherst Veterinary Hospital
VetCare Canada
Vancouver, BC
- Full-time
Our ideal Vet Assistant will counsel and educate clients, under the direction of a Veterinarian or a RVT, on various aspects of animal care such as dosage/purpose of medications, home care,…
Added 1 hour ago
D
Assistant Team Leader
Dollarama
Oshawa, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 1 hour ago
P
Store Manager- Upper Canada Mall
Pandora
Newmarket, ON
- Full-time
…sales. As the Store Manager, you will coach and manage a team of Assistant Store Manager, Sales Leads and Sales…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Bowmanville, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Markham, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Bowmanville, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Markham, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
East Gwillimbury, ON
- Part-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…

Miller Thomson

Administrative Assistant, People and Culture - Bilingual (EN/FR)

Toronto, ON, Canada

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Applications open in a new tab.

Job details

Experience: 2-3 years’ experience in an administrative support role, ideally within a Human Resources environment.
Posting language: English
Posted: Oct 7, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking a Bilingual Administrative Assistant, People and Culture to join the team in our Toronto Office.

The Administrative Assistant plays a pivotal role in acting as the liaison People and Culture and the firm, ensuring smooth communication and prompt resolution of all queries. Provides a range of administrative services in support of the department initiatives and activities delivering service excellence.

The Administrative Assistant, People & Culture provides comprehensive administrative and coordination support to the People & Culture team, helping to ensure the efficient delivery of human resources programs, services, and initiatives. This role is responsible for maintaining employee records, coordinating onboarding activities, supporting employee engagement initiatives, scheduling meetings, preparing documentation and reports, and responding to routine employee inquiries and internal procedures.

The Administrative Assistant acts as a key point of contact for internal stakeholders and contributes to creating a positive employee experience by providing timely, accurate, and confidential administrative support. The role requires strong organizational skills, attention to detail, discretion in handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

By supporting day-to-day operations, the Administrative Assistant helps foster a collaborative, inclusive, and employee-focused workplace culture while ensuring compliance with organizational policies and procedures.

This role primarily supports the work of team members within the People and Culture Operations and Legal Talent departments across the Eastern offices.

Key Responsibilities:

Department Administration and Customer Service

Provide a wide range of administrative support, including preparing correspondence, reports, and presentations; organizing and scheduling meetings; resolving scheduling conflicts; and providing general administrative and technical support.
Prepare Personnel Change Notices (PCNs) for employee hires, departures and various employment changes.
Prepare and submit payroll for GTA offices.
Maintain centralized and confidential departmental documentation and records within the Document Management System (iManage).
Respond to telephone and email inquiries, provide general information, and ensure timely follow-up on information requests.
Monitor and manage the People & Culture shared inbox.
Prepare and coordinate outgoing shipments, courier packages, and mail, when required.

Program Assistance

Coordinate and administer employee milestones, service award, and recognition programs.
Monitor employee anniversary dates, order recognition gifts, update program materials, coordinate speakers, book meeting spaces, and arrange catering services as required.
Provide administrative and coordination support for national People & Culture programs, initiatives, and projects.
Assist with the planning and execution of employee engagement activities and events.

Onboarding Support

Coordinate with other service departments to ensure smooth onboarding.
Coordinate workstation, office, and seating arrangements to ensure new employees are fully prepared for their start date.
Support onboarding activities and new hire orientation processes.
Provide administrative assistance during the annual performance review cycle, including tracking deadlines and following up on outstanding documentation.
Maintain accurate onboarding and performance-related records.

Expense Coordination

Process and reconcile monthly departmental expenses in accordance with company policies and procedures.
Maintain accurate expense records and supporting documentation.

Special Projects

Working collaboratively with the People and Culture team on special projects and departmental initiatives.
Assist with the research, coordination, implementation, and administration of assigned projects.

What You'll Bring:

2-3 years’ experience in an administrative support role, ideally within a Human Resources environment. Post-secondary education in Business, Administration or Human Resources.
Experience working in a law firm or professional resources an asset.
Bilingual (English and French) with excellent written and verbal communication skills.
Excellent organizational, time-management and coordination skills.
Strong attention to detail and ability to work with and understand confidential information.
Advanced technical skills in MS Office – Word, Excel, PowerPoint.
Strong reporting and analytical skills.
Strong understanding of HRIS systems and the ability to quickly learn new tools and software.
Forward-thinking and innovative with ability to find ways to deliver customer service excellence.
Creative problem-solving skills.
Comfortable with the use of AI tools.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $50,169 – $62,711.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive coordination support to the People and Culture team, including managing employee records, onboarding activities, and internal communications. They also assist with payroll, expense reconciliation, and the execution of employee engagement programs.

Requirements

Candidates must have 2-3 years of administrative experience, preferably in a Human Resources or legal environment, and be bilingual in English and French. Proficiency in MS Office and strong organizational skills are required, along with post-secondary education in Business, Administration, or Human Resources.

Skills

Administrative support
Human resources
Bilingual
Communication skills
Organizational skills
Time-management
Attention to detail
Confidentiality
MS Office
Word
Excel
PowerPoint
Reporting
Analytical skills
HRIS
Problem-solving

Benefits

Health care
Dental care
Vision care
Employee assistance program
Life insurance
Short term disability insurance
Long term disability insurance
Vacation
Personal days
Flexible working options
Maternity leave top-up
Group retirement savings plan
Tax-free savings account
Wellness spending account
Professional development opportunities
Employee appreciation events
Charitable giving programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Human Resources
Legal Firm
Bilingual
Onboarding
Payroll
iManage
HRIS
Employee Engagement
Performance Review
Expense Coordination
MS Office
Data Management
Confidentiality
Customer Service
Reporting
Analytical Skills
AI Tools
Professional Services
People and Culture

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