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Added 2 mins ago
C
Alliance / Partner Marketing Manager (Hyperscalers)
CGI
Toronto, ON
- Full-time
The Alliance / Partner Marketing Manager (Hyperscalers) plans and delivers joint marketing programs with CGI's strategic hyperscaler alliances: Microsoft, Amazon Web Services (AWS) and…
Added 17 mins ago
UO
Senior Officer, Payroll
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…data-driven decision-making. Reports and addresses system & business process anomalies to Workday Sustainment. Collaborates in the development, testing, and documentation of system…
Added 17 mins ago
UO
Senior Web Developer
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Knowledge and experience in the development and implementation of IT business standards and processes to provide a Web environment based on a complex infrastructure.
Added 31 mins ago
A
Lead Manager, Strategic Partnerships (Seoul-based)
Agoda
Toronto, ON
- Full-time
The ideal candidate brings strong business development and partnership experience, sound commercial judgment, analytical rigor, and the ability to influence internal and external…
Added 31 mins ago
A
Lead Manager, Strategic Partnerships (Seoul-based)
Agoda
Vancouver, BC
- Full-time
The ideal candidate brings strong business development and partnership experience, sound commercial judgment, analytical rigor, and the ability to influence internal and external…
Added 31 mins ago
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Senior Manager, Asset Management & Engineering
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- Full-time
Reporting to the General Manager, Midstream, the Senior Manager leads Facility Engineering, Operations Engineering, Maintenance and Asset Performance. The role translates Product Line…
Added 47 mins ago
A
Senior Manager, Asset Management & Engineering
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- Full-time
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Added 1 hour ago
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travelbrands
Toronto, ON
- Full-time
The E-commerce & Analytics Manager will ensure data is used to drive business decisions and continually improve the online customer experience.
Added 2 hours ago
A
Product Manager (Bangkok-based)
Agoda
Toronto, ON
- Full-time
…are perfectly tailored to our travelers. As our next Product Manager, you will drive product strategy and partner closely with senior leadership cross-functionally to define, build, and…
Added 2 hours ago
CS
Manager, Food and Beverage BMO Centre - Full Time
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AB · CALGARY, AB
- Full-time
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Added 2 hours ago
VG
Executive Director
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- Full-time
Proposal Development - Submits plans and proposals for discussion and approval and supports policy review. Liaises between Council, Committees and Management (Director and Manager level) to…
Added 3 hours ago
KC
Pharmacy Manager / Licensee
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Calgary, AB
- $66 to $70 CAD / hour
- Full-time
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Added 4 hours ago
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This opportunity would take on greater technical ownership, leadership, client responsibility, business development, and influence, with a long-term path toward Principal-level leadership…
Added 4 hours ago
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Toronto, ON
- Full-time
As a Software Development Manager, you will lead a collection of skilled, friendly people from all over the world and collaborate with business owners to build a clear roadmap of priorities…
Added 4 hours ago
SL
Business Portfolio Manager
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Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
The Business Portfolio Manager role is responsible for leading and supporting key portfolio management activities across the SLGI portfolio. The role involves end-to-end portfolio oversight…
Added 4 hours ago
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Senior Relationship Manager, Commercial Financial Services - Diversified Asian Markets
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Your natural flair for sales and resolving intricate business challenges is what sets you apart from the crowd. This role is all about professional relationship management and delivering…
Added 4 hours ago
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Geotechnical Project Manager
Egis Group
Toronto, ON
- $110,000 to $150,000 CAD / year
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Support business development and proposal development through relationships with internal and external stakeholders.
Added 5 hours ago
M
IAM RBAC Business Solution Analyst Lead
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Toronto, ON
- Full-time
Marsh is seeking an experienced IAM RBAC Business Solutions Lead to establish, own, and lead our enterprise-wide Role-Based Access Control (RBAC) function.
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- Full-time
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Added 5 hours ago
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Operations Manager, Construction
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- $130,000 to $140,000 CAD / year
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An established Vancouver Island construction company is seeking an experienced Operations Manager to lead field operations across residential, commercial, light industrial, and civic…
Added 5 hours ago
N
Sr Financial Analyst, Proprietary Products
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Saskatoon, SK
- Full-time
Reporting to the Senior Manager, Finance, Proprietary Products & Sustainability, the Sr Financial Analyst, Proprietary Products will be responsible for generating and delivering actionable…
Added 5 hours ago
EI
Geotechnical Project Manager
Egis in Canada
Toronto, ON
- $110,000 to $150,000 CAD / year
- Full-time
Support business development and proposal development through relationships with internal and external stakeholders.
Added 5 hours ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Calgary, AB
- Full-time
Reporting to the Senior Manager, Finance, Proprietary Products & Sustainability, the Sr Financial Analyst, Proprietary Products will be responsible for generating and delivering actionable…
Added 5 hours ago
AA
Product Manager
Altrom Auto Group Canada (Division of UAP Inc.)
Toronto, ON · Scarborough, ON
- Full-time
The Product Management Department is currently seeking a Product Manager. The selected candidate will assist the Senior Market Manager in implementing approved marketing strategies for…
Added 5 hours ago
AA
Product Manager
Altrom Auto Group Canada (Division of UAP Inc.)
Cambridge, ON
- Full-time
The Product Management Department is currently seeking a Product Manager. The selected candidate will assist the Senior Market Manager in implementing approved marketing strategies for…

Miller Thomson

Manager, Office Services & Facilities

Toronto, ON, Canada

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Job details

Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

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More about this job

Responsibilities

The Manager, Office Services & Facilities oversees daily operations including mail, reception, records management, and hospitality services for the Toronto office. They are also responsible for local facilities management, vendor coordination, budget maintenance, and ensuring health and safety compliance.

Requirements

Candidates must possess a university bachelor’s degree or community college diploma with at least 7 years of work experience, including 5 years in a supervisory role. Applicants are required to be JHSC certified and demonstrate strong leadership, organizational, and communication skills within a professional services environment.

Skills

People management
Facilities management
Vendor management
Budgeting
Health and safety
Emergency response
Project management
Change management
Communication skills
Organizational skills
Critical thinking
Problem solving
MS Office
Business continuity planning
Leadership

Benefits

Health care
Dental care
Vision care
Employee assistance program
Life insurance
Short term disability insurance
Long term disability insurance
Vacation
Personal days
Maternity leave top-up
Group retirement savings plan
TFSA
Wellness spending account
Professional development opportunities
Employee appreciation events
Charitable giving programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
People Leadership
Vendor Management
JHSC Certified
Health and Safety
Budgeting
Business Continuity
Emergency Evacuation
Project Management
Change Management
Law Firm
Professional Services
MS Office
Records Management
Hospitality
Security Access
Performance Management
Stakeholder Management
Office Maintenance

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