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Added 3 mins ago
SJ
OSP Intake Worker - Bilingual English and French
St. Joseph's Healthcare Hamilton
Hamilton, ON
- Full-time
…client care activities or safety and need to be reported toa manager in order to provide a safe environment for client and…
Added 3 mins ago
SJ
Clinical Extern - Post Acute
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
…identified Health Professional and who reports to the unit manager. The Clinical Extern will practice in a manner consistent with the organizational Mission, Vision and Values in alignment…
Added 32 mins ago
TU
Front Counter Supervisor / Night Audit (Full Time Regular)
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Reports directly to the Front Desk Manager and takes direction from the Rooms Manager and Front Office Manager.
Added 32 mins ago
TU
Custodial Workload & Training Specialist
The University of British Columbia
Vancouver, BC
- $5,984 to $6,422 CAD / month
- Full-time
…liaises on a regular basis with Custodial & Team Managers, Facilities Manager, Operations Manager, Head Service Workers, Building Service Workers as well as Staff, Students and Faculty…
Added 32 mins ago
A
Ingénieur éLectrique
Actalent
Montreal, QC
- $50 to $67 CAD / hour
- Contract
Design, analyze, and review medium- and low-voltage systems ranging from 120 V to 35 kV for complex facilities, including administrative areas, maintenance shops, HVAC systems, lighting,…
Added 32 mins ago
Operations Manager
University of Toronto
Toronto, ON
The Operations Manager is a key member of the Business Services Team. Reporting to the Chief Administrative Officer (CAO), the incumbent is responsible for assisting the CAO in identifying…
Added 1 hour ago
BC
Painter/Journeyperson
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Engineering & Maintenance, the Painter/Journeyperson is responsible for performing regular maintenance and painting services across hospital facilities. This…
Added 2 hours ago
PB
Construction Manager
PCH Builders
Calgary, AB
- Full-time
PCH Builders is seeking an experienced, highly accountable, detail-oriented Construction Manager to lead our on the ground teams build and deliver the construction scope of our projects…
Added 3 hours ago
UO
Custodial Workload & Training Specialist
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $5,984 to $6,422 CAD / month
- Full-time
…liaises on a regular basis with Custodial & Team Managers, Facilities Manager, Operations Manager, Head Service Workers, Building Service Workers as well as Staff, Students and Faculty…
Added 4 hours ago
OP
Guest Experience Representative
Oxford Properties Group
Mississauga, ON
- Full-time
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 4 hours ago
SF
Service Desk Agent
Simon Fraser University
Vancouver, BC
- Full-time
…with planning and implementing system upgrades across campus facilities, as directed by the…
Added 4 hours ago
IB
Product Operations Manager
Indigo Books & Music
Regina, SK
- From $50,000 CAD / year
- Full-time
The Product Operations Manager translates Indigo’s visual merchandising priorities into locally relevant execution, strengthening community connection and brand affinity while delivering a…
Added 5 hours ago
LL
Coordinator, Records Management & Privacy
Lac La Biche County
Lac la Biche, AB
- Full-time
Added 5 hours ago
Animal Welfare Officer
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Ladysmith, BC · Lantzville, BC · Nanaimo, BC
The BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding team in an exciting time of change in an organization that makes a…
Added 5 hours ago
Animal Care Attendant - ACA1
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kamloops, BC
The BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding team in an exciting time of change in an organization that makes a…
Added 5 hours ago
Maintenance & Asset Manager
Connective
Kamloops, BC · Vancouver, BC
The Maintenance and Asset Manager will ensure all properties, both owned and leased by Connective, are functioning safely, efficiently, and effectively. This may include performing a…
Added 5 hours ago
WP
Maintenance Technician - Power Engineer
Westerner Park
Red Deer, AB
- Full-time
Reporting to the Manager, Park and Facilities, the role works closely with maintenance employees, trades and contractors. This position provides technical expertise, identify deficiencies,…
Added 5 hours ago
SS
Restaurant manager
Sakura sushi and Grill
Cranbrook, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 5 hours ago
MG
Restaurant manager
Montfort Grill House
Waterdown, ON
- From $37 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 5 hours ago
CB
Food services manager
Cora's breakfast
Moncton, NB
- From $32 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 5 hours ago
C
Full-Time Glaslyn Store Manager
Co-op
Glaslyn, SK
- Full-time
…community. Our profits help to provide great jobs, build welcoming facilities and support local groups and charitable organizations that make our community a better place to…
Added 5 hours ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Saskatoon, SK
- Full-time
…world-class network of production, distribution, and ag retail facilities. We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for…
Added 5 hours ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Calgary, AB
- Full-time
…world-class network of production, distribution, and ag retail facilities. We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for…
Added 5 hours ago
UO
Engineering Technical Specialist, Schulich School of Engineering
University of Calgary
Calgary, AB
- Full-time
Reporting to the Undergraduate Laboratory Manager of Technical Services, the incumbent provides hands-on technical support across mechanical and chemical engineering laboratories.
Added 5 hours ago
SH
Recreation Coordinator
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Lions Housing Centres Inc. owns and operates housing and care facilities to provide accommodations for adult citizens. We provide support that looks at the whole person, not just their…

Miller Thomson

Manager, Office Services & Facilities

Toronto, ON, Canada

Apply About employer

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Job details

Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

The Manager, Office Services & Facilities oversees daily operations including mail, reception, records management, and hospitality services for the Toronto office. They are also responsible for local facilities management, vendor coordination, budget maintenance, and ensuring health and safety compliance.

Requirements

Candidates must possess a university bachelor’s degree or community college diploma with at least 7 years of work experience, including 5 years in a supervisory role. Applicants are required to be JHSC certified and demonstrate strong leadership, organizational, and communication skills within a professional services environment.

Skills

People management
Facilities management
Vendor management
Budgeting
Health and safety
Emergency response
Project management
Change management
Communication skills
Organizational skills
Critical thinking
Problem solving
MS Office
Business continuity planning
Leadership

Benefits

Health care
Dental care
Vision care
Employee assistance program
Life insurance
Short term disability insurance
Long term disability insurance
Vacation
Personal days
Maternity leave top-up
Group retirement savings plan
TFSA
Wellness spending account
Professional development opportunities
Employee appreciation events
Charitable giving programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
People Leadership
Vendor Management
JHSC Certified
Health and Safety
Budgeting
Business Continuity
Emergency Evacuation
Project Management
Change Management
Law Firm
Professional Services
MS Office
Records Management
Hospitality
Security Access
Performance Management
Stakeholder Management
Office Maintenance

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