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Safety Administrator - Services
Graham
Fort McMurray, AB
- Full-time
At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll…
Added 3 mins ago
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HSE Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
At Graham, one of North America’s largest general contractors, we don’t just build projects, we connect communities and create pathways for progress. As part of our Infrastructure Division,…
Added 3 mins ago
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Analyst, Cash Management (UUWA)
TransAlta
Calgary, AB
- Full-time
…reports, analyzing cash balances, and tracking changes in the cash general ledger…
Added 4 mins ago
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Sr Field Service Technician
Honeywell
London, ON
- Full-time
…Ontario. Please note that this salary information serves as a general guideline. Honeywell considers various factors when extending an offer, including but not limited to the scope and…
Added 4 mins ago
X
Software Engineer Co-op
Xradar
Burnaby, BC
- Full-time
…testing & advanced reporting. Our clients typically include General Building Contractors, Mechanical & Electrical Contractors as well as other trades aligned to the construction…
Added 19 mins ago
LC
Personal Shopper Part Time Day Greenlight Requisition
Loblaw Companies Limited
Calgary, AB
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 19 mins ago
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Full-Time Glaslyn Store Manager
Co-op
Glaslyn, SK
- Full-time
…that keeps 100% of its profits in your community. Our profits help to provide great jobs, build welcoming facilities and support local groups and charitable organizations that make our…
Added 33 mins ago
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Data Engineer Intern/Co-op (Winter 2027)
TD
Toronto, ON
- Full-time
Our Co-op/Intern Programming is offered with select Co-op and Internship roles and is designed to help you better understand the TD business, build on critical career capabilities, and…
Added 33 mins ago
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
LinkedIn
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 33 mins ago
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General Plant Help
Saputo Inc.
Brandon, MB
- Part-time
The General Plant Help is responsible for assisting in various or all elements of other specific jobs, providing all Food Safety, Personal Safety and Environmental, Regulatory and job…
Added 33 mins ago
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Sr Financial Analyst, Proprietary Products
Nutrien
Saskatoon, SK
- Full-time
…profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with…
Added 33 mins ago
EP
Operational Controls Manager
Embrace Pet Insurance
NB · Chiasson Office, NB
- Full-time
We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the…
Added 33 mins ago
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Sr Financial Analyst, Proprietary Products
Nutrien
Calgary, AB
- Full-time
…profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with…
Added 33 mins ago
FB
Cook
Farm Boy Inc.
Toronto, ON
- $18.75 CAD / hour
- Part-time
You’ll help bring the Farm Boy’s food experience to life by combining your passion for fresh food with exceptional customer service. From preparing delicious meals to connecting with…
Added 33 mins ago
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Administrative Assistant
STRIVE Recruitment Inc.
Burnaby, BC
- Full-time
Support general office operations, including managing boardrooms, coordinating cleaning, and ensuring the office is presentable and functional at all times
Added 33 mins ago
Mechanical Project Engineer
Domtar Products
Port Mellon, BC
General working knowledge of the other engineering disciplines.
Added 1 hour ago
ET
[REPOST] S-26-018 | Student Supervisor
Eastern Townships School Board
Cowansville, QC
- $24.8 to $26.98 CAD / hour
- Full-time
May be required to help students with eating, dressing, get around
Added 1 hour ago
ET
S-26-078 | Student Supervisor [Replacement]
Eastern Townships School Board
Richmond, QC
- $25.42 to $27.65 CAD / hour
- Internship
May be required to help students with eating, dressing, get around
Added 1 hour ago
NF
Cashier Part Time Evening
No Frills
Toronto, ON · Etobicoke, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 1 hour ago
LC
Front Store Supervisor, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Prince George, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
ET
[REPOST] S-26-063 | Student Supervisor
Eastern Townships School Board
Ayer's Cliff, QC
- $25.42 to $27.65 CAD / hour
- Full-time
May be required to help students with eating, dressing, get around
Added 1 hour ago
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles
LinkedIn
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
L
Spécialiste Beauté, rémunéré(e) à l’heure temps plein Quarts de travail flexibles
LinkedIn
Montreal, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
CE
Airframe Materials & Processes (M&P) Specialist
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Montreal, QC
- Full-time
…together a global team of engineers, scientists, and architects to help the world’s most innovative companies unleash their potential. From autonomous cars to life-saving robots, our…
Added 1 hour ago
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Senior Reporter, Scams Unit (English Services) (On-Site)
Radio-Canada
Toronto, ON
- Full-time
…looking for a Senior Reporter to be the face of stories that will help Canadians make sense of what they can do to protect…

Miller Thomson

Manager, Office Services & Facilities

Toronto, ON, Canada

Apply About employer

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Job details

Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

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More about this job

Responsibilities

The Manager, Office Services & Facilities oversees daily operations including mail, reception, records management, and hospitality services for the Toronto office. They are also responsible for local facilities management, vendor coordination, budget maintenance, and ensuring health and safety compliance.

Requirements

Candidates must possess a university bachelor’s degree or community college diploma with at least 7 years of work experience, including 5 years in a supervisory role. Applicants are required to be JHSC certified and demonstrate strong leadership, organizational, and communication skills within a professional services environment.

Skills

People management
Facilities management
Vendor management
Budgeting
Health and safety
Emergency response
Project management
Change management
Communication skills
Organizational skills
Critical thinking
Problem solving
MS Office
Business continuity planning
Leadership

Benefits

Health care
Dental care
Vision care
Employee assistance program
Life insurance
Short term disability insurance
Long term disability insurance
Vacation
Personal days
Maternity leave top-up
Group retirement savings plan
TFSA
Wellness spending account
Professional development opportunities
Employee appreciation events
Charitable giving programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
People Leadership
Vendor Management
JHSC Certified
Health and Safety
Budgeting
Business Continuity
Emergency Evacuation
Project Management
Change Management
Law Firm
Professional Services
MS Office
Records Management
Hospitality
Security Access
Performance Management
Stakeholder Management
Office Maintenance

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