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Added 16 mins ago
V
IT Manager / Gestionnaire TI
Vention
Montreal, QC
- Full-time
Professional development: Continuous training in performance management, inclusive leadership, leadership operating model, team building, and giving/receiving feedback
Added 1 hour ago
J
Senior Project Manager – Construction
JobsMedia.io
Montreal, QC
- Full-time
…connections. Creating moments. Having fun. Pushing boundaries. Giving back. SIROY is a growing company. Our processes are well-established, but there's still room to contribute ideas,…
Added 4 hours ago
Manager, Advisory Services
Affinity Credit Union
Watrous, SK
Lead a team of advisors as a Manager of Advisory Services at our Watrous, Strasbourg, Nokomis, & Colonsay locations. You’ll coach talent that delivers exceptional service & professional…
Added 5 hours ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Toronto, ON
- Full-time
Recognized as a Great Place to Work^® since 2023, we’ve also been named one of the Best Workplaces™ Led by Women (2025) and one of the Top 100 Best Workplaces™ for Giving Back (2024).
Added 5 hours ago
IC
VP, Life Operations
ivari Canada
Toronto, ON
- Full-time
…passionate about helping people protect their families, and by giving them the best, most supportive workplace…
Added 7 hours ago
VB
Senior Accountant
Vaco by Highspring
Woodbridge, ON
- $85,000 to $95,000 CAD / year
- Part-time
…corporate accounting team. Reporting directly to the GL Accounting Manager, this role is responsible for month-end close execution, financial analysis, multi-entity account reconciliations,…
Added 7 hours ago
K(
Founding Product Manager
Klarify (YC P26)
Canada
- Full-time
We're hiring one product person, posted at two levels: Founding Product Manager and Head of Product. Apply to the one that fits you best.
Added 7 hours ago
K(
Head of Product
Klarify (YC P26)
Canada
- Full-time
We're hiring one product person, posted at two levels: Founding Product Manager and Head of Product. Apply to the one that fits you best. This is an individual contributor role.
Added 7 hours ago
BT
Senior Manager, Small Business Services
Baker Tilly Canada
Winnipeg, MB
- Full-time
Team leadership. You will supervise, coach, and develop staff and remote team members on engagement files. This includes reviewing their work, giving regular performance feedback, and…
Added 8 hours ago
M
EMT or Paramedic - Full Time - Clinic Manager
Medcor
Windsor, ON
- Full-time
Medcor is looking to hire a full-time EMT or Paramedic to be the Clinic Manager at our construction site clinic in Windsor, CO. The hours for this position are Monday - Saturday 7:00am -…
Added 8 hours ago
SC
shift supervisor - Store# 04989, UNIVERSITY VILLAGE - NANAIMO
Starbucks Coffee Company
Nanaimo, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 10 hours ago
TR
Director, Individual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Reporting to the Managing Director, Development, the Director, Individual Giving provides strategic and operational leadership for The Royal Conservatory of Music’s leadership giving…
Added 10 hours ago
TR
Director, Annual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Provide leadership, coaching and performance management to the Manager, Annual Giving. Establish clear expectations, monitor results and support the Manager to meet and exceed revenue,…
Added 10 hours ago
A
Retail Supervisor - Mississauga, 2006, Heartland, Ontario
adidas
Mississauga, ON
- Full-time
Assuming leadership responsibilities in the absence of the Store Manager.
Added 11 hours ago
WC
(CAN) Manager, Product Development (IC) Contract
Walmart Canada
Mississauga, ON
- Contract
This role emphasizes thought leadership by identifying and developing private brand business in new growth opportunities and line extensions. The ability to draw logical conclusions from…
Added 11 hours ago
ST
Director of Finance and Administration - $150K-$180K/yr in Curve Lake, ON!
Scout Talent
BC · British Columbia, Canada
- $150,000 to $180,000 CAD / year
- Full-time
Step into a senior leadership role offering a competitive $150,000 to $180,000 annual salary, negotiable based on qualifications, plus excellent benefits!
Added 11 hours ago
CM
Manager, Search
Cossette Media
Toronto, ON
- Full-time
…here is plugging into a collective energy like no other. And giving your skill set and talent a huge…
Added 11 hours ago
KH
Senior Development Officer, Signature Events & Partnerships
Kids Help Phone
Toronto, ON
- $74,700 to $83,000 CAD / year
- Full-time
Reporting to the Manager, Signature Events & Partnerships, the Senior Development Officer helps grow fundraising revenue and engagement for Kids Help Phone Foundation’s signature events,…
Added 11 hours ago
ST
Director of Finance and Administration - $150K-$180K/yr in Curve Lake, ON!
Scout Talent
AB · Alberta, Canada
- $150,000 to $180,000 CAD / year
- Full-time
Step into a senior leadership role offering a competitive $150,000 to $180,000 annual salary, negotiable based on qualifications, plus excellent benefits!
Added 11 hours ago
FD
Gestionnaire intérimaire, Données
Fondation du Centre universitaire de santé McGill / McGill University Health Centre Foundation
Montreal, QC
- Full-time
Reporting to the Vice-President, Finance, Data and Compliance, the Interim Manager, Data is responsible for overseeing the day-to-day activities of the Data Team during the Manager, Data’s…
Added 11 hours ago
VB
Tax Manager, Contract
Vaco by Highspring
Toronto, ON
- $60 to $75 CAD / hour
- Contract
Our client is looking for a Tax Manager for a 12 month contract to oversee tax compliance, provisioning, and coordinate work with an external tax adviser.
Added 11 hours ago
BR
Manager, Finance (12-month contract)
Brookfield Renewable
Gatineau, QC
- Contract
Reporting to the Vice President, Finance, the Senior Manager, Finance will support a one-year project focused on BEP’s parent company conversion from IFRS to US GAAP. The role will work…
Added 11 hours ago
MV
Program Assistant
Metro Vancouver Regional Parks Foundation
Burnaby, BC
- Full-time
…educational resources for our camps, Youth Council, and youth leadership…
Added 12 hours ago
BC
Philanthropy Manager, Legacy
BC Children's Hospital Foundation
Vancouver, BC
- Full-time
…with the Director, Gift & Estate Planning, the Philanthropy Manager plays a central role in connecting with donors to inspire and support meaningful legacy gifts that reflect their values,…
Added 12 hours ago
BB
Sales Manager
Burly Boyz Moving & Storage
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
…the start of the customer journey, and we're investing in the leadership it needs to continue our Canadian…

Miller Thomson

Manager, Office Services & Facilities

Toronto, ON, Canada

Apply About employer

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Job details

Experience: University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!

Working as a key member of the Firm’s national team, the Manager, Office Services & Facilities is responsible for managing the day-to-day operations of the Office Services team in the assigned office and ensuring the delivery service excellence. The team includes the following functions: mail / courier delivery, copying / scanning / printing / binding services, office supplies and equipment, reception, hospitality (catering / boardrooms) and records management. This position is also responsible for local facilities management and works with the building landlord / management, trades people and other contractors and consultants to ensure the smooth operation of the office facilities and related services.

The position requires a confident self-starter with the desire to promote a client-first focused culture. Proven ability to effectively lead a team of 20+ employees. Client focused and Demonstrates initiative, a “can do” attitude with strong people management, verbal and written communication and organizational skills. JHSC certified. Experience managing health and safety program and procedures. Being a contributing team player is essential along with work hours flexibility including on-call and after-hours work as required.

Key Responsibilities:

Leadership

Possesses strong people leadership capabilities with a proven ability to lead, develop, and motivate diverse Office Services and Facilities teams.
Creates an inclusive and engaged work environment by providing ongoing coaching, recognizing contributions, and addressing performance concerns promptly and constructively.
Builds trust with stakeholders at all levels, manages competing priorities effectively, and ensures teams remain focused on delivering exceptional service while supporting organizational goals.

Vendor Management

Managing and coordinating the local purchase of all office supplies, furniture and equipment including through the Firm’s national supply vendors as appropriate; making recommendations for improvement and/or changes to the Senior Manager, Office Services & Facilities.
Liaising with local vendors and suppliers; sourcing new suppliers as required.

Facilities Management

Managing and coordinating general office and furniture maintenance (including both leased and owned equipment), repair of furniture, equipment servicing, and acting as the day-to-day liaison with building management.
Overseeing and managing premises coordination (e.g. office moves, new joiners) along with new furniture installs; liaising with IT and People & Culture as required.
Maintaining the Hoteling/Bookable spaces with proper equipment setup and cleanliness standards.
Processing invoices for all supplies and equipment purchased and seeking approval when required from the Senior Manager, Office Services & Facilities.
Assisting the Senior Manager, Office Services & Facilities in the preparation and maintenance of the annual local office budget and reporting monthly on expenses.
Responsible for monthly expenses reconciliations.
Overseeing the office business continuity plan, safety compliance and emergency evacuation program and related training.
Managing security access card system; ensure documentation is current and accurate; liaise with building management security team.
Coordinating Office Services team schedules to ensure coverage.

Other

Personally handling overflow work as required within the department during team absences and busy periods.

What You'll Bring:

University bachelor’s degree and/or community college diploma with min 7 years’ working experience and at least 5 years’ people management/supervisory experience.
Previous office management/facilities experience, preferably gained in a law firm or professional services environment.
JHSC Certified with proven ability to effectively manage health and safety program and procedures and lead emergency response teams.
Collaborative leadership style with a focus on delivering service excellence.
Strong MS Office skills in Word, Excel, PowerPoint and Outlook.
Professional deportment to represent the firm to internal and external clients.
Adept at managing sensitive employee relations matters.
Excellent organization and planning skills and experience.
Adept at analyzing and synthesizing data for use determining effectiveness of services, suppliers and creating reports and recommendations to Firm leadership.
Innovative problem solving and strong critical thinking abilities.
Excellent written and verbal communication skills, including engaging presentation skills.
Strong project and change management skills with the ability to create, execute, monitor and communicate on priorities and budgets.
Proven ability to build and manage positive professional relationships both internally and externally.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.

Compensation:

We offer a market-leading total rewards package with the expected range of the annual salary to be between $98,121 - $122,651.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

Apply About employer

More about this job

Responsibilities

The Manager, Office Services & Facilities oversees daily operations including mail, reception, records management, and hospitality services for the Toronto office. They are also responsible for local facilities management, vendor coordination, budget maintenance, and ensuring health and safety compliance.

Requirements

Candidates must possess a university bachelor’s degree or community college diploma with at least 7 years of work experience, including 5 years in a supervisory role. Applicants are required to be JHSC certified and demonstrate strong leadership, organizational, and communication skills within a professional services environment.

Skills

People management
Facilities management
Vendor management
Budgeting
Health and safety
Emergency response
Project management
Change management
Communication skills
Organizational skills
Critical thinking
Problem solving
MS Office
Business continuity planning
Leadership

Benefits

Health care
Dental care
Vision care
Employee assistance program
Life insurance
Short term disability insurance
Long term disability insurance
Vacation
Personal days
Maternity leave top-up
Group retirement savings plan
TFSA
Wellness spending account
Professional development opportunities
Employee appreciation events
Charitable giving programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Management
People Leadership
Vendor Management
JHSC Certified
Health and Safety
Budgeting
Business Continuity
Emergency Evacuation
Project Management
Change Management
Law Firm
Professional Services
MS Office
Records Management
Hospitality
Security Access
Performance Management
Stakeholder Management
Office Maintenance

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