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Added 8 mins ago
Manager, Process Development & TT
Emergent Biosolutions
Winnipeg, MB
Reporting to the Director of MSAT, the Manager of Process Development / Technology Transfer will play a critical role in the long-term success of the Winnipeg site. The incumbent will…
Added 8 mins ago
T
Sr. Business Systems Analyst (Nodejs, Java and E-signature Platforms)
TD
Toronto, ON
- Full-time
Support solution design discussions with Product Owners, Architects, Developers, and QE teams.
Added 8 mins ago
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Proposal Supervisor
AECOM
Mississauga, ON
- $98,000 to $125,000 CAD / year
- Full-time
…required. May facilitate workshops/sessions to support the capture manager in development of the win…
Added 8 mins ago
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Civil / Environmental Engineer
AECOM
Burnaby, BC
- $75,000 to $105,000 CAD / year
- Full-time
We have a significant backlog of major northern mine remediation, solid waste management, remediation and civil design projects in need of great team members. The role encompasses a blend…
Added 8 mins ago
CK
Training Manager
Circle K
Calgary, AB
- Full-time
We are currently hiring for a Training Manager to join our Western Canada Training Team. Reporting to the Director of Human Resources – Western Canada, the Training Manager will be…
Added 9 mins ago
Senior Project Manager - Wastewater Treatment Services
CDM Smith
Burnaby, BC
CDM Smith has an exciting opportunity for an experienced Senior Project Manager to join our Canada group and lead municipal drinking water, wastewater treatment, and pump station projects…
Added 23 mins ago
BS
Junior Project Operations Manager
BVGlazing Systems
Niagara Falls, ON
- $50,000 to $80,000 CAD / year
- Full-time
…skylines. From Toronto to Texas, we are vertically integrated to design, engineer, manufacture and install the complete building envelope with today’s most ambitious developers. Serving…
Added 23 mins ago
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Program Manager
VySystems
ON · Ontario, Canada
- Full-time
🔷Position: Technical Program Manager / Technical Program Lead
Added 24 mins ago
GL
Senior Project and Change Manager, ERP/WMS
Gay Lea Foods
Toronto, ON · Etobicoke, ON
- Full-time
Gay Lea Foods is seeking an experienced Senior Project and Change Manager to lead the delivery and organizational adoption of DairyLink, a major enterprise transformation implementing a…
Added 24 mins ago
D
Engineering Supervisor
DAVWIRE
London, ON
- Full-time
…including EWIS (Electrical Wiring Interconnection Systems) design and manufacturing engineering…
Added 24 mins ago
EC
Risk Operation Manager
Experis Canada
Montreal, QC
- Contract
Support workforce strategy, organizational design, resource planning, staffing analysis, and related management activities.
Added 24 mins ago
XI
Director of Procurement
Xplore Inc.
Markham, ON
- Full-time
Process. Design and implement the end-to-end source-to-contract and procure-to-pay processes: demand planning, sourcing, evaluation, negotiation, contracting, purchase order management,…
Added 24 mins ago
A
Civil/Environmental Engineer
AECOM
Burnaby, BC
- $75,000 to $105,000 CAD / year
- Full-time
We have a significant backlog of major northern mine remediation, solid waste management, remediation and civil design projects in need of great team members. The role encompasses a blend…
Added 24 mins ago
SP
Human Resources Manager
Staff Plus
Burlington, ON
- Full-time
…Halton Region in the search for an accomplished Human Resources Manager. Reporting into senior HR leadership, this role offers the opportunity to serve as a trusted advisor to the business,…
Added 24 mins ago
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Manager of Learning & Development
JLR
Ottawa, ON
- Full-time
We’ve opened a role for a talented, entrepreneurial Manager of Learning & Development to work alongside the exceptional people in the People & Culture team. This role is suitable for…
Added 24 mins ago
MR
Project Manager and Process Analyst
McLennan Ross LLP
AB · Edmonton, AB
- Full-time
In August 2026, McLennan Ross established an Innovation and Knowledge Management team. This is the firm's first Project Manager and Process Analyst role, created to give us the capacity to…
Added 24 mins ago
C
Project Coordinator (18 month contract)
Cineplex
Toronto, ON
- Full-time
At Cineplex, creativity goes beyond great design, compelling copy, and eye-catching videos. It is a way of driving our purpose to help Canadians discover moments of Escape at Canada's…
Added 24 mins ago
BE
Manager, Application Development
BC Energy Regulator
Fort St. John, BC
- Full-time
The Manager, Application Development (Manager) provides leadership and oversight of the BCER software development functions, ensuring the effective delivery, maintenance, and continuous…
Added 24 mins ago
SmartTrace Technical Sales Manager
Chemelex
Edmonton, AB · Kitchener, ON · Quinte West, ON
…strategic industrial facilities, build customer relationships, design credible solutions, and drive long-term account growth across the broader heat-tracing…
Added 24 mins ago
Youth Quest- Case Manager ID #1670
YMCA of Simcoe/Muskoka
Barrie, ON
As a Case Manager for the Youth Quest program, you will provide case management for the Youth Quest Program including program promotion, delivery of workshops, build and maintain…
Added 24 mins ago
ECH - Design Merchandiser
The Employee Experience Team
Vaughan, ON
Empire Homes is seeking a Design Merchandiser! In this position, you will be responsible for Design Studio maintenance; this includes continuously improving materials, upgrade options, &…
Added 24 mins ago
TF
Curriculum and Program Quality Lead/Manager
The Foray Group
Markham, ON
- Full-time
The Curriculum and Program Quality Lead/Manager plays a highly visible, field-based role, spending a minimum of three full days per week in centres conducting classroom observations,…
Added 39 mins ago
BS
Process Engineer, Production
BVGlazing Systems
Concord, ON
- $85,000 to $95,000 CAD / year
- Full-time
…skylines. From Toronto to Texas, we are vertically integrated to design, engineer, manufacture and install the complete building envelope with today’s most ambitious developers. Serving…
Added 39 mins ago
HT
Senior Program Manager
HomeWorks Trenton
Change Islands, NL
- Full-time
The Senior Program Manager manages HomeWorks' Program Department, leading the planning, design, implementation, and evaluation of scholar programming. Grounded in HomeWorks' mission and…
Added 39 mins ago
S
ERP Training Specialist (Contract)
Startec
Calgary, AB
- Full-time
…lifecycle services, including: upfront system engineering and design, equipment fabrication, maintenance, repair and optimization to organizations across North…

Mindsession Intercultural Psychology

Clinic Manager

Montreal, QC, Canada

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Job details

Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

We are seeking a Clinic Manager for my psychology practice, MindSession, in Montréal. We specialize in intercultural psychology, and your profile seems like it could be a good fit for our needs.

The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes business development, outreach, and marketing coordination, through a combination of hands-on work and managing specialized contractors.
Our team currently consists of a full-time intake coordinator, myself as the clinic director, and a team of about 20 clinicians (combination of licensed therapists and pre-licensed interns) who work independently when it comes to their clinical work but who need support and guidance when it comes to our administrative procedures and clinic policies.

You will oversee daily operations so clinicians can focus on client care and the clinic runs efficiently, provide a consistent client experience, and remains financially sustainable.

Responsibilities include:

Daily operationsCoordinate schedules, office use, room availability, supplies, maintenance, and technology; resolve operational problems.
Client services and intakeOversee inquiries, intake, waitlists, clinician matching, referrals, and follow-up; address administrative concerns and escalate clinical issues appropriately.
Team coordinationCoordinate recruitment, onboarding, departures, availability updates, and internal communication; ensure staff understand their responsibilities.
Administrative supervisionTrain and supervise intake and administrative staff; assign work, monitor completion, and provide feedback.
Billing and financial monitoringOversee invoicing, payments, outstanding balances, clinician payouts, and bookkeeping coordination; track revenue, expenses, and budgets.
Policies and quality assuranceDevelop procedures, monitor administrative requirements, and coordinate privacy, consent, and record-management processes with the clinical director.
Systems and improvementManage practice software, maintain workflows and templates, troubleshoot issues, and introduce useful automation.
Business developmentCoordinate marketing, referral relationships, website updates, and service launches; monitor inquiries, bookings, and available capacity.
Reporting and planningTrack operational performance, identify problems, recommend improvements, and support hiring and growth decisions.
Podcast project management: Coordinate guests, recording schedules, production contractors, deadlines, publication, and promotion.
Outreach: Develop referral relationships, coordinate partnerships and events, and track follow-up.
Website: Keep clinician profiles, services, fees, availability, and other content current; coordinate technical updates.
Marketing coordination: Organize campaigns, content calendars, and approvals; monitor results and spending.
Vendor management: Source and compare SEO, social media, design, and other contractors; coordinate deliverables, assess performance, and manage approved budgets.

The manager owns the operational follow-through: identifying what needs attention, organizing the work, ensuring it gets completed, and reporting results. Clinical judgment, supervision, and professional practice decisions remain with the clinical director and treating professionals unless the manager separately holds that mandate and the appropriate qualifications.

You must be in Montreal, and fully bilingual in English and French. We are looking for someone organized, proactive, and comfortable taking ownership and moving projects forward.

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More about this job

Responsibilities

Oversee clinic operations, intake and administrative staff, clinician coordination, billing, policies, systems, and reporting to support an efficient and consistent client experience. Coordinate business development, outreach, marketing, website updates, vendors, and podcast production, ensuring projects are completed and results are reported.

Requirements

The manager must be based in Montreal and fully bilingual in English and French. The role calls for an organized, proactive person who can take ownership of operational follow-through and move projects forward; clinical decisions remain with the clinical director and treating professionals.

Skills

Clinic Operations Management
Administrative Supervision
Client Intake Coordination
Recruitment and Onboarding
Billing and Financial Monitoring
Budget Tracking
Policy and Procedure Development
Privacy and Records Management
Workflow Improvement
Practice Management Software
Project Management
Business Development
Marketing Coordination
Vendor Management
Reporting and Performance Monitoring
English-French Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Mental Health Care
Psychology Practice
Clinic Operations
Daily Operations
Client Intake
Waitlist Management
Clinician Matching
Administrative Staff
Recruitment
Onboarding
Invoicing
Payments
Clinician Payouts
Bookkeeping
Revenue Tracking
Budgeting
Privacy
Consent
Record Management
Practice Management Software
Workflow Automation
Marketing Campaigns
Referral Relationships
Website Content
Podcast Production
Contractor Management
Operational Reporting
Bilingual English and French

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