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Added 11 mins ago
PL
Project Manager - PL#60248
Peter Lucas
Halifax, NS
- Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for an experienced Project Manager to join our team.
Added 11 mins ago
A
Senior Software Developer, Frontend
Autodesk
Toronto, ON
- Full-time
Work closely with Product Manager, Product Owner, Architects, UX architects, and other stakeholders to translate business needs, system architecture and product requirements into high…
Added 11 mins ago
B
Associate, Retail Equity Trading
BMO
Toronto, ON · FCP
- Full-time
Added 11 mins ago
TH
Paint Associate Part time (NEPEAN)
The Home Depot
Ottawa, ON
- Part-time
…are familiar with related items in order to sell an entire project. Associates in this position know how to greet, engage, and thank every customer in their department and know how to…
Added 11 mins ago
TH
Flooring Associate Part time (NEPEAN)
The Home Depot
Ottawa, ON
- Part-time
…are familiar with related items in order to sell an entire project. Associates in this position know how to greet, engage, and thank every customer in their department and know how to…
Added 11 mins ago
M(
[C] Project Manager
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
…innovation capabilities throughout the organization with a focus on project execution and continuous business growth through…
Added 11 mins ago
8S
Technical Product Manager
8090 Solutions Inc
Toronto, ON
- Full-time
We are hiring an exceptional Technical Product Manager to join 8090 in a mission-critical, customer-centric role. Our TPMs operate as forward-deployed product leaders, owning the full…
Added 11 mins ago
P
Indirect Tax, Recovery Data Analytics
PwC
Calgary, AB · Vancouver, BC · Toronto, ON · Montreal, QC
- Full-time
Added 11 mins ago
RB
Production Supervisor
Red Bull
Chilliwack, BC
- Full-time
Reporting to the Production Manager, the Production Supervisor is responsible for supervising daily production activities and ensuring manufacturing operations are performed safely,…
Added 11 mins ago
UO
Associate Director, Corporate and Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
Added 26 mins ago
ES
Audio Artist II - FC
EA SPORTS
Toronto, ON
- Temporary
…contribute to audio development. You will oversee the audio-specific project(s) to create/maintain a quality audio experience. You are expected to have experience in all audio design and…
Added 26 mins ago
B
T&O Senior Data Analyst, Financial Data
BMO
Toronto, ON
- Full-time
Collaborate with QA and project teams to ensure successful delivery.
Added 26 mins ago
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Audio Artist III - FC
EA SPORTS
Vancouver, BC
- Temporary
…contribute to audio development. You will oversee the audio-specific project(s) to create/maintain a quality audio experience. You are expected to have experience in all audio design and…
Added 26 mins ago
ES
Audio Artist III - FC
EA SPORTS
Toronto, ON
- Temporary
…contribute to audio development. You will oversee the audio-specific project(s) to create/maintain a quality audio experience. You are expected to have experience in all audio design and…
Added 26 mins ago
V|
Gestionnaire de Projets Municipal / Project Manager Municipal
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Montreal, QC
- Full-time
Reporting to the Project Portfolio Manager, you will plan, organize, supervise, and control project execution activities, including installation work oversight and client follow-up. You…
Added 26 mins ago
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Senior Commercial Advisor
SYSTRA Canada
Toronto, ON
- Full-time
Support the BCD commercial manager on significant negotiations, change events, commercial strategies, and major project decisions as required.
Added 26 mins ago
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Senior Producer, Local Video Development (English Services) (Telework/Hybrid)
Radio-Canada
Toronto, ON
- Full-time
This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.
Added 26 mins ago
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Manager Business Communications Partner (Temporary 6-months)
CN
Montreal, QC · Greater Montreal Metropolitan Area
- Temporary
Manage the timely, cost-effective delivery of innovative communication campaigns, overseeing the complete quality assurance and Senior Manager sign-off workflow
Added 26 mins ago
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Administrateur de bureau
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- Full-time
Added 26 mins ago
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The role of Project Compliance Manager, Prevailing Wage and Apprenticeship
Added 26 mins ago
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Western Canada Compliance Manager
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Calgary, AB
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Operations Support & Training: Assist with project kickoff meetings, prequalification's, and Site-Specific Safety Plans (SSSPs). Supervise training and qualification records (including SNT…
Added 26 mins ago
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Program Coordinator (Contract)
ECO Canada
Calgary, AB
- Contract
…goals in the environmental industry. Reporting to the Senior Manager, Employment Programs, the successful candidate will have a passion for the environmental sector and expertise in program…
Added 26 mins ago
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Manager of Subcontracts
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…procedures, staffing plan, and the contracts section of the Project Execution Plan. You will review and approve bid details, commitments, and negotiations. Your oversight will help ensure…
Added 26 mins ago
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HACCP Advisor
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Working with QC Manager, initiate, lead, and participate in projects that support the continuous improvement of the Plant Food Safety System and Food Safety Culture. Collaborate with…
Added 27 mins ago
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Project Manager
ATS Corporation
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Attend the project status meeting as requested by the Program Manager and/or Director, Project Management.

Mindsession Intercultural Psychology

Clinic Manager

Montreal, QC, Canada

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Job details

Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

We are seeking a Clinic Manager for my psychology practice, MindSession, in Montréal. We specialize in intercultural psychology, and your profile seems like it could be a good fit for our needs.

The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes business development, outreach, and marketing coordination, through a combination of hands-on work and managing specialized contractors.
Our team currently consists of a full-time intake coordinator, myself as the clinic director, and a team of about 20 clinicians (combination of licensed therapists and pre-licensed interns) who work independently when it comes to their clinical work but who need support and guidance when it comes to our administrative procedures and clinic policies.

You will oversee daily operations so clinicians can focus on client care and the clinic runs efficiently, provide a consistent client experience, and remains financially sustainable.

Responsibilities include:

Daily operationsCoordinate schedules, office use, room availability, supplies, maintenance, and technology; resolve operational problems.
Client services and intakeOversee inquiries, intake, waitlists, clinician matching, referrals, and follow-up; address administrative concerns and escalate clinical issues appropriately.
Team coordinationCoordinate recruitment, onboarding, departures, availability updates, and internal communication; ensure staff understand their responsibilities.
Administrative supervisionTrain and supervise intake and administrative staff; assign work, monitor completion, and provide feedback.
Billing and financial monitoringOversee invoicing, payments, outstanding balances, clinician payouts, and bookkeeping coordination; track revenue, expenses, and budgets.
Policies and quality assuranceDevelop procedures, monitor administrative requirements, and coordinate privacy, consent, and record-management processes with the clinical director.
Systems and improvementManage practice software, maintain workflows and templates, troubleshoot issues, and introduce useful automation.
Business developmentCoordinate marketing, referral relationships, website updates, and service launches; monitor inquiries, bookings, and available capacity.
Reporting and planningTrack operational performance, identify problems, recommend improvements, and support hiring and growth decisions.
Podcast project management: Coordinate guests, recording schedules, production contractors, deadlines, publication, and promotion.
Outreach: Develop referral relationships, coordinate partnerships and events, and track follow-up.
Website: Keep clinician profiles, services, fees, availability, and other content current; coordinate technical updates.
Marketing coordination: Organize campaigns, content calendars, and approvals; monitor results and spending.
Vendor management: Source and compare SEO, social media, design, and other contractors; coordinate deliverables, assess performance, and manage approved budgets.

The manager owns the operational follow-through: identifying what needs attention, organizing the work, ensuring it gets completed, and reporting results. Clinical judgment, supervision, and professional practice decisions remain with the clinical director and treating professionals unless the manager separately holds that mandate and the appropriate qualifications.

You must be in Montreal, and fully bilingual in English and French. We are looking for someone organized, proactive, and comfortable taking ownership and moving projects forward.

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More about this job

Responsibilities

Oversee clinic operations, intake and administrative staff, clinician coordination, billing, policies, systems, and reporting to support an efficient and consistent client experience. Coordinate business development, outreach, marketing, website updates, vendors, and podcast production, ensuring projects are completed and results are reported.

Requirements

The manager must be based in Montreal and fully bilingual in English and French. The role calls for an organized, proactive person who can take ownership of operational follow-through and move projects forward; clinical decisions remain with the clinical director and treating professionals.

Skills

Clinic Operations Management
Administrative Supervision
Client Intake Coordination
Recruitment and Onboarding
Billing and Financial Monitoring
Budget Tracking
Policy and Procedure Development
Privacy and Records Management
Workflow Improvement
Practice Management Software
Project Management
Business Development
Marketing Coordination
Vendor Management
Reporting and Performance Monitoring
English-French Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Mental Health Care
Psychology Practice
Clinic Operations
Daily Operations
Client Intake
Waitlist Management
Clinician Matching
Administrative Staff
Recruitment
Onboarding
Invoicing
Payments
Clinician Payouts
Bookkeeping
Revenue Tracking
Budgeting
Privacy
Consent
Record Management
Practice Management Software
Workflow Automation
Marketing Campaigns
Referral Relationships
Website Content
Podcast Production
Contractor Management
Operational Reporting
Bilingual English and French

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