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Added 34 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 34 mins ago
RM
Marketing Executive
Rosslin Media
Halifax, NS
- Full-time
…work closely with the Head of Marketing, Digital Marketing Manager and Content Executive to help deliver all external…
Added 1 hour ago
BT
Senior Manager, Indirect Tax
Baker Tilly Canada
Vancouver, BC
- Full-time
We are seeking a Senior Manager or Director, Indirect Tax to join our growing Tax practice in Toronto or Vancouver. This is a leadership role focused on indirect tax advisory, compliance,…
Added 2 hours ago
FH
Registered Nurse, Medicine - Mission Memorial Hospital
Fraser Health
Mission, BC
- Part-time
In accordance with the British Columbia College of Nurses and Midwives (BCCNM) standards of practice and the Mission and Values of Fraser Health, and working collaboratively and in…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Port Coquitlam, BC
- Part-time
Elgin Medical Clinic is seeking motivated and dedicated physicians to join our well-established, team-oriented medical practice.
Added 4 hours ago
R
Relationship Manager Intern, Commercial Financial Services
RBC
Nanaimo, BC
- Full-time
As our Relationship Manager Intern, you are in a proactive, face-to-face client relationship role in RBC’s Commercial Banking platform. The program is based primarily in a Commercial Centre…
Added 4 hours ago
RB
Relationship Manager Intern, Commercial Financial Services
Royal Bank of Canada
Nanaimo, BC
- Full-time
As our Relationship Manager Intern, you are in a proactive, face-to-face client relationship role in RBC’s Commercial Banking platform. The program is based primarily in a Commercial Centre…
Added 5 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 5 hours ago
M
Manager, Tax
MNP
Vancouver, BC
- Full-time
Make an impact with our Tax team as a Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a trusted advisor,…
Added 5 hours ago
FH
Occupational Therapist - Langley Long Term Care
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
Reporting clinically to the Professional Practice Chief / Clinical Practice Leader, Occupational Therapy, and administratively to the Manager, Clinical Operations, this position provides…
Added 5 hours ago
LH
OCCT-Occupational Therapist
Lifemark Health Group
Vancouver, BC
- $43 to $52 CAD / hour
- Full-time
Knowledge of current Occupational Therapy standards, modalities and scope of practice; or an equivalent combination of education, training and experience.
Added 5 hours ago
LH
Occupational Therapist
Lifemark Health Group
Langley (District), BC · Langley, BC
- $40 to $60 CAD / hour
- Full-time
Knowledge of current Occupational Therapy standards, modalities and scope of practice; or an equivalent combination of education, training and experience.
Added 5 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 5 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 5 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 7 hours ago
UF
Program Manager (RECE)
Umbrella Family and Child Centres of Hamilton
Hamilton, ON
- Full-time
We are currently recruiting for a collaborative, reflective, and operationally focused Program Manager (RECE) to join our Leadership Team.
Added 8 hours ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
…dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be responsible for providing evidenced based, comprehensive, safe,…
Added 8 hours ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the operating room and must meet the following…
Added 8 hours ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
…dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be responsible for providing evidenced based, comprehensive, safe,…
Added 8 hours ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 8 hours ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 8 hours ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Operating Room, PACU and Day Surgery, the successful applicant will be responsible for comprehensive nursing care in the operating room and must meet the following…
Added 9 hours ago
PD
Contents Handler
Paul Davis Restoration of the National Capital Region, VA
Sudbury, ON
- Full-time
What does a Contents Manager with Paul Davis do?
Added 10 hours ago
S
Manager, Regional Business Management and Planning (English/Spanish) - International Banking
Scotiabank
Toronto, ON
- Full-time
The Manager, Regional Business Management and Planning supports the execution of International Commercial Banking’s planning and performance management activities across the region. The…
Added 10 hours ago
CR
Pharmacy Manager / Licensee - Community Pharmacy Pharmacy Manager / Licensee - Community Pharmacy
Castleridge Rx Pharmacy
Calgary, AB
- Full-time
Pharmacy Manager / Licensee - Community Pharmacy - Calgary, AB

Mindsession Intercultural Psychology

Clinic Manager

Montreal, QC, Canada

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Job details

Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

We are seeking a Clinic Manager for my psychology practice, MindSession, in Montréal. We specialize in intercultural psychology, and your profile seems like it could be a good fit for our needs.

The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes business development, outreach, and marketing coordination, through a combination of hands-on work and managing specialized contractors.
Our team currently consists of a full-time intake coordinator, myself as the clinic director, and a team of about 20 clinicians (combination of licensed therapists and pre-licensed interns) who work independently when it comes to their clinical work but who need support and guidance when it comes to our administrative procedures and clinic policies.

You will oversee daily operations so clinicians can focus on client care and the clinic runs efficiently, provide a consistent client experience, and remains financially sustainable.

Responsibilities include:

Daily operationsCoordinate schedules, office use, room availability, supplies, maintenance, and technology; resolve operational problems.
Client services and intakeOversee inquiries, intake, waitlists, clinician matching, referrals, and follow-up; address administrative concerns and escalate clinical issues appropriately.
Team coordinationCoordinate recruitment, onboarding, departures, availability updates, and internal communication; ensure staff understand their responsibilities.
Administrative supervisionTrain and supervise intake and administrative staff; assign work, monitor completion, and provide feedback.
Billing and financial monitoringOversee invoicing, payments, outstanding balances, clinician payouts, and bookkeeping coordination; track revenue, expenses, and budgets.
Policies and quality assuranceDevelop procedures, monitor administrative requirements, and coordinate privacy, consent, and record-management processes with the clinical director.
Systems and improvementManage practice software, maintain workflows and templates, troubleshoot issues, and introduce useful automation.
Business developmentCoordinate marketing, referral relationships, website updates, and service launches; monitor inquiries, bookings, and available capacity.
Reporting and planningTrack operational performance, identify problems, recommend improvements, and support hiring and growth decisions.
Podcast project management: Coordinate guests, recording schedules, production contractors, deadlines, publication, and promotion.
Outreach: Develop referral relationships, coordinate partnerships and events, and track follow-up.
Website: Keep clinician profiles, services, fees, availability, and other content current; coordinate technical updates.
Marketing coordination: Organize campaigns, content calendars, and approvals; monitor results and spending.
Vendor management: Source and compare SEO, social media, design, and other contractors; coordinate deliverables, assess performance, and manage approved budgets.

The manager owns the operational follow-through: identifying what needs attention, organizing the work, ensuring it gets completed, and reporting results. Clinical judgment, supervision, and professional practice decisions remain with the clinical director and treating professionals unless the manager separately holds that mandate and the appropriate qualifications.

You must be in Montreal, and fully bilingual in English and French. We are looking for someone organized, proactive, and comfortable taking ownership and moving projects forward.

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More about this job

Responsibilities

Oversee clinic operations, intake and administrative staff, clinician coordination, billing, policies, systems, and reporting to support an efficient and consistent client experience. Coordinate business development, outreach, marketing, website updates, vendors, and podcast production, ensuring projects are completed and results are reported.

Requirements

The manager must be based in Montreal and fully bilingual in English and French. The role calls for an organized, proactive person who can take ownership of operational follow-through and move projects forward; clinical decisions remain with the clinical director and treating professionals.

Skills

Clinic Operations Management
Administrative Supervision
Client Intake Coordination
Recruitment and Onboarding
Billing and Financial Monitoring
Budget Tracking
Policy and Procedure Development
Privacy and Records Management
Workflow Improvement
Practice Management Software
Project Management
Business Development
Marketing Coordination
Vendor Management
Reporting and Performance Monitoring
English-French Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Mental Health Care
Psychology Practice
Clinic Operations
Daily Operations
Client Intake
Waitlist Management
Clinician Matching
Administrative Staff
Recruitment
Onboarding
Invoicing
Payments
Clinician Payouts
Bookkeeping
Revenue Tracking
Budgeting
Privacy
Consent
Record Management
Practice Management Software
Workflow Automation
Marketing Campaigns
Referral Relationships
Website Content
Podcast Production
Contractor Management
Operational Reporting
Bilingual English and French

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