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Added 4 mins ago
A
Manager, Corporate Compliance
Apotex
Toronto, ON · North York, ON
- $96,551 to $160,918 CAD / year
Support Associate Director, Corporate Systems & Compliance w.r.t. the Regulatory Notification system to ensure Health Agencies are notified within required time frames of potential defects…
Added 4 mins ago
GA
Senior Advisor – Environment, Health and Safety (EHS)
Groupe ADF
Terrebonne, QC
- Full-time
…Environment, Health and Safety (EHS) programs and management systems. As a strategic partner to managers and operational teams, this individual plays a key role in developing a strong and…
Added 4 mins ago
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Fort McMurray, AB
- Full-time
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Added 19 mins ago
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F/LIST
Laval, QC
- Full-time
Support corporate tax reporting and coordinate with external tax advisors.
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Senior Manager, Technology Transformation
Amyantek
Toronto, ON
- Contract
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Support in facilitating successful trainings, performance management meetings and staff meetings.
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Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
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Medical Oncologist - BC Cancer - Prince George
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Prince George, BC
- Full-time
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Scanning Services - Office & Admin Specialist, Senior
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- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
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Unit Clerk, Pharmacy - BC Cancer - Vancouver
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- Part-time
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Added 50 mins ago
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Provincial Health Services Authority
Vancouver, BC
- Full-time
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Added 50 mins ago
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Learning And Development Coordinator
Vancouver Airport Authority
Vancouver, BC
- Full-time
We have a permanent, full-time opportunity for a Learning and Development Coordinator to support the technology and data infrastructure that enables learning across YVR. The successful…
Added 50 mins ago
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London, ON
- Full-time
Work in small temporary project teams with other engineers and provide an ongoing CAE support
Added 50 mins ago
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Warehouse Associate
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Toronto, ON · Scarborough, ON
- Full-time
…Toronto, Ontario. We were founded by entrepreneurs with diverse professional backgrounds and built our brand on three things: simplicity, consistency, and operational…
Added 50 mins ago
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Coordinator, Information Management / Coordinateur, Gestion de l’information
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Ottawa, ON
- $62,889 to $78,610 CAD / year
- Contract
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Added 50 mins ago
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Winnipeg, MB
- $20 CAD / hour
- Full-time
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Added 50 mins ago
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Engineering Manager - Production & Energy
Standard Aero
Winnipeg, MB
- Full-time
…process improvements, technical troubleshooting, and production…
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- Full-time
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Added 1 hour ago
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Support service revenue growth through timely follow-up, effective scheduling, and professional customer interactions.
Added 1 hour ago
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Beltline Outreach Worker 4pm to Midnight
ALPHA HOUSE
Calgary, AB
- Full-time
…case management skills and a deep understanding of housing systems, recovery models, and support for vulnerable populations. The ideal candidate would have the…
Added 1 hour ago
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Beltline Outreach Worker 10 PM to 8 AM
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- Full-time
…case management skills and a deep understanding of housing systems, recovery models, and support for vulnerable populations. The ideal candidate would have the…
Added 1 hour ago
D
Senior Manager, Vendor Operations
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Added 1 hour ago
A
Quality Lead
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Toronto, ON
- Full-time
Communicates and provides support to both internal and external clients to enhance and achieve organizational goals
Added 1 hour ago
AS
Administrative Assistant 1
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Vancouver, BC
- $23 USD / hour
- Full-time
We are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time…

Mindsession Intercultural Psychology

Clinic Manager

Montreal, QC, Canada

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Job details

Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

We are seeking a Clinic Manager for my psychology practice, MindSession, in Montréal. We specialize in intercultural psychology, and your profile seems like it could be a good fit for our needs.

The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes business development, outreach, and marketing coordination, through a combination of hands-on work and managing specialized contractors.
Our team currently consists of a full-time intake coordinator, myself as the clinic director, and a team of about 20 clinicians (combination of licensed therapists and pre-licensed interns) who work independently when it comes to their clinical work but who need support and guidance when it comes to our administrative procedures and clinic policies.

You will oversee daily operations so clinicians can focus on client care and the clinic runs efficiently, provide a consistent client experience, and remains financially sustainable.

Responsibilities include:

Daily operationsCoordinate schedules, office use, room availability, supplies, maintenance, and technology; resolve operational problems.
Client services and intakeOversee inquiries, intake, waitlists, clinician matching, referrals, and follow-up; address administrative concerns and escalate clinical issues appropriately.
Team coordinationCoordinate recruitment, onboarding, departures, availability updates, and internal communication; ensure staff understand their responsibilities.
Administrative supervisionTrain and supervise intake and administrative staff; assign work, monitor completion, and provide feedback.
Billing and financial monitoringOversee invoicing, payments, outstanding balances, clinician payouts, and bookkeeping coordination; track revenue, expenses, and budgets.
Policies and quality assuranceDevelop procedures, monitor administrative requirements, and coordinate privacy, consent, and record-management processes with the clinical director.
Systems and improvementManage practice software, maintain workflows and templates, troubleshoot issues, and introduce useful automation.
Business developmentCoordinate marketing, referral relationships, website updates, and service launches; monitor inquiries, bookings, and available capacity.
Reporting and planningTrack operational performance, identify problems, recommend improvements, and support hiring and growth decisions.
Podcast project management: Coordinate guests, recording schedules, production contractors, deadlines, publication, and promotion.
Outreach: Develop referral relationships, coordinate partnerships and events, and track follow-up.
Website: Keep clinician profiles, services, fees, availability, and other content current; coordinate technical updates.
Marketing coordination: Organize campaigns, content calendars, and approvals; monitor results and spending.
Vendor management: Source and compare SEO, social media, design, and other contractors; coordinate deliverables, assess performance, and manage approved budgets.

The manager owns the operational follow-through: identifying what needs attention, organizing the work, ensuring it gets completed, and reporting results. Clinical judgment, supervision, and professional practice decisions remain with the clinical director and treating professionals unless the manager separately holds that mandate and the appropriate qualifications.

You must be in Montreal, and fully bilingual in English and French. We are looking for someone organized, proactive, and comfortable taking ownership and moving projects forward.

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More about this job

Responsibilities

Oversee clinic operations, intake and administrative staff, clinician coordination, billing, policies, systems, and reporting to support an efficient and consistent client experience. Coordinate business development, outreach, marketing, website updates, vendors, and podcast production, ensuring projects are completed and results are reported.

Requirements

The manager must be based in Montreal and fully bilingual in English and French. The role calls for an organized, proactive person who can take ownership of operational follow-through and move projects forward; clinical decisions remain with the clinical director and treating professionals.

Skills

Clinic Operations Management
Administrative Supervision
Client Intake Coordination
Recruitment and Onboarding
Billing and Financial Monitoring
Budget Tracking
Policy and Procedure Development
Privacy and Records Management
Workflow Improvement
Practice Management Software
Project Management
Business Development
Marketing Coordination
Vendor Management
Reporting and Performance Monitoring
English-French Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Mental Health Care
Psychology Practice
Clinic Operations
Daily Operations
Client Intake
Waitlist Management
Clinician Matching
Administrative Staff
Recruitment
Onboarding
Invoicing
Payments
Clinician Payouts
Bookkeeping
Revenue Tracking
Budgeting
Privacy
Consent
Record Management
Practice Management Software
Workflow Automation
Marketing Campaigns
Referral Relationships
Website Content
Podcast Production
Contractor Management
Operational Reporting
Bilingual English and French

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