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Added 36 mins ago
TI
UiPath Engineer
Themesoft Inc.
Toronto, ON
- Contract
Experience with strong expertise in UiPath Development
Added 2 hours ago
A
Forward Deployed AI Engineer - Senior Manager
Accenture
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON
- Full-time
Work directly with clients and internal teams to understand business problems, shape AI use cases, and define technical solutions from ambiguous or evolving requirements; serve as the…
Added 2 hours ago
S
Utilities Manager - ALTO
SYSTRA
Montreal, QC
- Full-time
The Utilities Manager will take ownership on work packages and scope under their control, utilising their previous experience to drive a culture of best practice for health, safety,…
Added 2 hours ago
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Live-in Resident Manager
Boardwalk
Victoria, BC
- Full-time
Added 2 hours ago
H
IT Project Coordinator (Infrastructure)
HCLTech
Brampton, ON
- $74,000 to $83,000 CAD / year
- Full-time
Work closely with project managers, technical teams, vendors, and business stakeholders.
Added 3 hours ago
AA
Gestion performance financiere & optimisation programme / Financial performance & program improvement
Airbus Aircraft
Mirabel, QC
- Full-time
Added 3 hours ago
AA
Responsable des têtes de versions avion / Version Manager (CPD VM)
Airbus Aircraft
Montreal, QC
- Full-time
Added 3 hours ago
TA
Inventory and Component Repair Sr. Manager
Top Aces
Saguenay, QC
- Full-time
The Inventory and Component Repair Sr. Manager (Inv and CR Sr. Manager) is responsible for leading inventory control and internal component repair operations at the Bagotville Repair Shop…
Added 3 hours ago
P
Quality Assurance Manager
Prysmian
Johnstown, ON
- $87,000 to $117,000 CAD / year
- Full-time
The Quality Manager will be responsible for the continued development and integration of quality culture into our comprehensive manufacturing lean initiative. In this position,
Added 3 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 3 hours ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Under the general supervision of the HAF Project Manager, you will be part of a high-caliber cross functional team leading the E-Permitting Initiative under the City of Saint John Housing…
Added 3 hours ago
CP
Facilities Maintenance Technician I
Contract Pharmaceuticals Limited
Mississauga, ON
- $70,000 to $75,000 CAD / year
- Full-time
At CPL, we are passionate about pharmaceutical product development and contract manufacturing. Our aim is to be the top choice CDMO in the non-sterile liquid and semi-solid pharmaceutical…
Added 3 hours ago
TS
Fire Protection Design Engineer - Associate Principal
TalentSphere Staffing Solutions
Halifax, NS
- Full-time
This opportunity would take on greater technical ownership, leadership, client responsibility, business development, and influence, with a long-term path toward Principal-level leadership…
Added 3 hours ago
FC
Senior Manager, Credit Solutions, Commercial Services
FirstOntario Credit Union
St. Catharines, ON
- Full-time
Up to $1000 per year towards professional development
Added 3 hours ago
AS
Project Manager L5 / Lead IT Project Manager
Apex Systems
Mississauga, ON
- $70 to $100 USD / hour
- Full-time
Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical…
Added 3 hours ago
UO
Manager, Information Security Operations
University of Waterloo
Waterloo, ON
- Full-time
…service objectives are met. The position provides operational and technical leadership to the information security operations team and advises senior leadership on information security…
Added 3 hours ago
NC
Systems Analyst (2 Positions)
NAV CANADA
Ottawa, ON
- Full-time
The System Analyst will support the development of software solutions for mission and safety-critical Air Traffic Management Software. The System Analyst’s activities will focus on software…
Added 4 hours ago
SC
Produce - Assistant Manager Produce
Safeway Canada
Saskatoon, SK
- Full-time
The assistant department manager is responsible for supervising staff and ensuring the smooth operation of the department’s daily activities in the manager’s absence, including…
Added 4 hours ago
L
Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
…running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in…
Added 4 hours ago
Manager, Engineering
Toronto Hydro
Toronto, ON
The Manager supports Toronto Hydro’s grid planning function by leading system studies that assess protection and coordination, system capacity requirements, major customer connections,…
Added 4 hours ago
MANAGER PARKS
City of Toronto
Toronto, ON
…within their area, as well as city wide responsibilities for technical and community response issues. Working cooperatively with other Branches and Divisions, the Manager provides…
Added 4 hours ago
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Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…the team by completing additional tasks as directed by the…
Added 5 hours ago
A
R&D Test Manager (Software - Validation & Verification)
Actalent
Ottawa, ON · Nepean, ON
- $145,000 to $195,000 CAD / year
- Full-time
We are seeking a hands-on Software Validation & Verification Manager to lead the verification and validation function supporting fiber-optical production and laboratory testing product…
Added 5 hours ago
A
R&D Test Manager (Software - Validation & Verification)
Actalent
Ottawa, ON · Nepean, ON
- $145,000 to $195,000 CAD / year
- Full-time
We are seeking a hands-on Software Validation & Verification Manager to lead the verification and validation function supporting fiber-optical production and laboratory testing product…
Added 5 hours ago
I
Process/Project Engineer
Innophos
Port Maitland, ON
- $90,000 to $105,000 CAD / year
- Full-time
Serves as project manager on projects. Responsible for the development, implementation, and management of any projects assigned to them as their project. Supervise plant personnel and…

Mindsession Intercultural Psychology

Clinic Manager

Montreal, QC, Canada

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Job details

Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

We are seeking a Clinic Manager for my psychology practice, MindSession, in Montréal. We specialize in intercultural psychology, and your profile seems like it could be a good fit for our needs.

The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes business development, outreach, and marketing coordination, through a combination of hands-on work and managing specialized contractors.
Our team currently consists of a full-time intake coordinator, myself as the clinic director, and a team of about 20 clinicians (combination of licensed therapists and pre-licensed interns) who work independently when it comes to their clinical work but who need support and guidance when it comes to our administrative procedures and clinic policies.

You will oversee daily operations so clinicians can focus on client care and the clinic runs efficiently, provide a consistent client experience, and remains financially sustainable.

Responsibilities include:

Daily operationsCoordinate schedules, office use, room availability, supplies, maintenance, and technology; resolve operational problems.
Client services and intakeOversee inquiries, intake, waitlists, clinician matching, referrals, and follow-up; address administrative concerns and escalate clinical issues appropriately.
Team coordinationCoordinate recruitment, onboarding, departures, availability updates, and internal communication; ensure staff understand their responsibilities.
Administrative supervisionTrain and supervise intake and administrative staff; assign work, monitor completion, and provide feedback.
Billing and financial monitoringOversee invoicing, payments, outstanding balances, clinician payouts, and bookkeeping coordination; track revenue, expenses, and budgets.
Policies and quality assuranceDevelop procedures, monitor administrative requirements, and coordinate privacy, consent, and record-management processes with the clinical director.
Systems and improvementManage practice software, maintain workflows and templates, troubleshoot issues, and introduce useful automation.
Business developmentCoordinate marketing, referral relationships, website updates, and service launches; monitor inquiries, bookings, and available capacity.
Reporting and planningTrack operational performance, identify problems, recommend improvements, and support hiring and growth decisions.
Podcast project management: Coordinate guests, recording schedules, production contractors, deadlines, publication, and promotion.
Outreach: Develop referral relationships, coordinate partnerships and events, and track follow-up.
Website: Keep clinician profiles, services, fees, availability, and other content current; coordinate technical updates.
Marketing coordination: Organize campaigns, content calendars, and approvals; monitor results and spending.
Vendor management: Source and compare SEO, social media, design, and other contractors; coordinate deliverables, assess performance, and manage approved budgets.

The manager owns the operational follow-through: identifying what needs attention, organizing the work, ensuring it gets completed, and reporting results. Clinical judgment, supervision, and professional practice decisions remain with the clinical director and treating professionals unless the manager separately holds that mandate and the appropriate qualifications.

You must be in Montreal, and fully bilingual in English and French. We are looking for someone organized, proactive, and comfortable taking ownership and moving projects forward.

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More about this job

Responsibilities

Oversee clinic operations, intake and administrative staff, clinician coordination, billing, policies, systems, and reporting to support an efficient and consistent client experience. Coordinate business development, outreach, marketing, website updates, vendors, and podcast production, ensuring projects are completed and results are reported.

Requirements

The manager must be based in Montreal and fully bilingual in English and French. The role calls for an organized, proactive person who can take ownership of operational follow-through and move projects forward; clinical decisions remain with the clinical director and treating professionals.

Skills

Clinic Operations Management
Administrative Supervision
Client Intake Coordination
Recruitment and Onboarding
Billing and Financial Monitoring
Budget Tracking
Policy and Procedure Development
Privacy and Records Management
Workflow Improvement
Practice Management Software
Project Management
Business Development
Marketing Coordination
Vendor Management
Reporting and Performance Monitoring
English-French Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Mental Health Care
Psychology Practice
Clinic Operations
Daily Operations
Client Intake
Waitlist Management
Clinician Matching
Administrative Staff
Recruitment
Onboarding
Invoicing
Payments
Clinician Payouts
Bookkeeping
Revenue Tracking
Budgeting
Privacy
Consent
Record Management
Practice Management Software
Workflow Automation
Marketing Campaigns
Referral Relationships
Website Content
Podcast Production
Contractor Management
Operational Reporting
Bilingual English and French

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