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Added 11 mins ago
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Research Assistant - Public Engagement
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Added 11 mins ago
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Executive Assistant
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Minnesota Direct Care and Treatment

Administrative Services Program Director - State Prog Admin Manager

Saint-Paul, NB, Canada
St.-Paul, NB, Canada

Salary Range: $41.58 - $60.10 / hourly; $86,819 - $125,488 / annually · Full-time

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Job details

Pay: Salary Range: $41.58 - $60.10 / hourly; $86,819 - $125,488 / annually
Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

Working Title: Administrative Services Program Director - State Prog Admin Manager

Job Class: State Program Administrator, Manager

Agency: Public Safety Dept

Job ID: 97700
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 10/23/2026
Closing Date: 11/12/2026
Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-Managerial
Division/Unit: Driver Evaluation / DVS Legal Affairs
Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $41.58 - $60.10 / hourly; $86,819 - $125,488 / annually
Classified Status: Classified
Bargaining Unit/Union: 220 - Manager/Unrep
FLSA Status: Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Employees may telework up to 50% or more, depending on the position and the needs of the division.**

The Admin Program Director is responsible for managing the Admin program areas of DVS. This position manages the Finance, Mailroom, Scanning and Imaging, and Training units at DVS. It defines and guides the planning and coordination for implementing strategic goals and objectives in DVS’ business and operational procedures. In addition, this position is responsible for fostering collaboration and building relationships with our business partners, while balancing accountability and the regulatory functions of this program area.

This position provides structure, organizational management, business representation, and service to the division on critical communication and service delivery. This position works collaboratively and closely with the other Division Program Directors. Additionally, this position will promote collaboration and teamwork across all internal teams including other divisions, MN.IT@DPS, and MN.IT Central.

This position promotes good stewardship of state resources, balances operational efficiency, and standardization with flexibility and customer service.

In addition, this position will provide direct oversight to service units within the division. This position will negotiate relevant business service level agreements with all customers and be responsible for ensuring individual unit performances deliver on agreed goals. This oversight will include employees represented by MMA, MAPE, and AFSCME.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

Three* (3) years of experience to include at least five of the following areas:
Assisting managers and supervisors with performance management and/or organizational development.
Translating strategic goals into tactical plans.
Development, maintenance and adoption of standard practices and procedures.
Leading continuous improvement initiatives.
Advisement on the effects of proposed legislation.
Establishing and maintaining positive relationships with customers of all levels, both internal and external.
Leading projects with tight deadlines and prioritizing work with many competing priorities.
Bachelor’s degree in Business, Finance, Teaching, Organizational Development or closely related field may substitute for one (1) year of experience; or a Master’s degree in Business, Finance, Teaching, Organizational Development or closely related field may substitute for eighteen (18) months of experience.
Experience working with at least two of the following functional areas:
Finance: Budget Management, Accounts Payable, Accounts Receivable, Purchasing, Payroll Processing.
Mail Operations: Incoming Mail Processing, Printing, Outgoing Mail Processing, Package Handling.
Scanning: Document Preparation, Scanning, Document Retrieval, Data Entry.
Training: Developing Training, Presenting and Providing Training to Internal and External customers, Content Identification.
Strong leadership skills, including the ability to manage, guide, and communicate with staff and partners at all levels.
Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Preferred Qualifications

Master’s degree in Business, Finance, Teaching, Organizational Development or related field.
Three (3) years managerial or supervisory experience leading business support teams with varied skills and backgrounds.
Three (3) years of experience with financial analysis and reporting.
Experience working in a union environment.
Experience and knowledge of driver and motor vehicle related services.
Experience developing and implementing policies and procedures to include research, documentation, implementation and communication to employees and invested stakeholders.
Experience providing business requirements for IT projects, technology related project coordination and contract management.

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes successful completion of the following background components:

Criminal history
Reference check
Fingerprinting check (MNJIS/CJIS)
Education verification (if qualifying with a bachelor's or master's degree)
SEMA4 records, personnel file and employment records (current and former State employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Meagan Buchholz at meagan.buchholz@state.mn.us or 651-201-7294.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Meagan Buchholz at meagan.buchholz@state.mn.us.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at ADA.accommodations.DPS@state.mn.us or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.

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More about this job

Responsibilities

Direct the DVS administrative program, overseeing Finance, Mailroom, Scanning and Imaging, and Training units while translating strategic goals into operational plans. Manage service performance and agreements, promote collaboration across teams and partners, and ensure responsible use of state resources and effective service delivery.

Requirements

Requires three years of relevant experience covering at least five specified areas, experience in at least two functional areas among Finance, Mail Operations, Scanning, and Training, and strong leadership and collaboration skills. A related bachelor's degree may substitute for one year of experience, or a related master's degree for 18 months; preferred qualifications include management experience, financial analysis, union-environment experience, and relevant policy, IT project, or driver-services experience.

Skills

Program Management
Strategic Planning
Organizational Development
Performance Management
Continuous Improvement
Policy Development
Procedure Development
Financial Analysis
Budget Management
Project Management
Leadership
Staff Supervision
Stakeholder Relations
Training Development
Business Requirements

Benefits

Paid Vacation Leave
Paid Sick Leave
Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Fertility Care
Paid Parental Leave
Pension Plan
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Tax-Free Expense Accounts
Professional Development
Employee Assistance Program
Public Service Loan Forgiveness Program

Visa sponsorship

Not detected in the job text

Hiring contact

Meagan Buchholz

Hiring contact email

meagan.buchholz@state.mn.us

Keywords

Driver and Vehicle Services
Finance
Budget Management
Accounts Payable
Accounts Receivable
Purchasing
Payroll Processing
Mail Operations
Printing
Package Handling
Scanning
Document Preparation
Document Retrieval
Data Entry
Training Development
Training Delivery
Strategic Planning
Organizational Development
Performance Management
Continuous Improvement
Policies and Procedures
Financial Analysis and Reporting
Project Coordination
IT Business Requirements
Contract Management
Service Level Agreements
Union Environment
Stakeholder Relations
Public Sector
MNJIS/CJIS

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