Working Title: Document Management Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Public Employees Retirement Association
- Job ID: 98411
- Location: St. Paul
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 11/13/2026
- Closing Date: 11/19/2026
- Hiring Agency/Seniority Unit: Public Employees Retire Assoc / Pub Employ Retire Assoc-AFSCME
- Division/Unit: Adm Central Support Services
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: DMS
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Help PERA Deliver Exceptional Service!
The Public Employees Retirement Association (PERA) is seeking a detail-driven, organized, and motivated Document Management Specialist to join our Document Management Services (DMS) team. In this vital role, you will help ensure the accuracy, integrity, and accessibility of member records for more than 230,000 public employees and 2,100 employer units across Minnesota.
As a Document Management Specialist, you will be responsible for scanning and indexing incoming documents, verifying retirement and refund applications, and processing Statewide Volunteer Firefighter (SVF) refund applications. You will play a key part in maintaining PERA’s high standards for data accuracy, compliance, and member service. This position also serves as a knowledge resource for document workflows, providing training and guidance to colleagues and helping improve processes across the department.
Ideal candidates demonstrate exceptional attention to detail and enjoy work that requires accuracy, problem-solving, and independent judgment. You will collaborate with PERA staff, state agencies, federal partners, and vendors while supporting the secure and efficient flow of information that keeps PERA’s operations running smoothly.
If you are dependable, professional, and committed to maintaining high-quality data and service, we invite you to apply and contribute to PERA’s mission of serving Minnesota’s public employees.
Minimum Qualifications
To facilitate proper crediting, please ensure your resume clearly describes your experience in the areas listed below and indicates the beginning and ending day, month, and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of the minimum qualifications will be considered for this position.
- Knowledge of standard computer software programs for word processing spreadsheets, and databases sufficient to create, modify, and protect files.
- Data entry skills sufficient to read source documents and enter data in specific databases, maintain accurate records and reports, and locate, identify, and correct data discrepancies.
- Customer service skills sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures either in person, on the phone, in writing, through presentations, or other electronic correspondence.
- Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
In addition, the applicant must possess a Class D Driver’s License.
Preferred Qualifications
- Knowledge of Minnesota Statues, Chapters 353 and 356, relating to benefits and benefit eligibility of the member of the Public Employees Retirement Association (PERA)
- Knowledge of State and Federal Income tax withholding as it relates to refund and retirement payments to PERA members.
- Ability to manage multiple programs and projects simultaneously.
- Ability to research best practices, analyze, evaluate, and recommend changes to procedures, polices, and programs.
- Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share your same culture, ethnicity, language, or other common experiences.
- Ability to provide training to others within the work unit on the program policies, procedures, and standards of administrative materials.
Additional Requirements
It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:
- SEMA4 Records Check (applies to current and past State employees only)
- Criminal History Check
- Employment Reference Check
- Social Security and Address Verification
- Education Verification
- Driver's License Check
- The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
Contact PERA Human Resources at PERAHR@mnpera.org if:
- You have questions about this position
- You are an individual with a disability and need to request an accommodation for a scheduled interview
- You wish to receive consideration as a Connect 700 Program applicant, apply online, e-mail the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to PERAHR@mnpera.org.
Veterans
To be considered for any Veteran's Status, you MUST indicate this on your application.
RECENTLY SEPARATED VETERANS (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview. You must:
- Meet all Minimum Qualifications identified in this posting.
- Meet all of the RSV criteria.
- Submit a copy of your DD-214 form by the closing date to: PERAHR@mnpera.org
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you:
- Meet service requirements and have a verified service-connected disability rating of at least 30%.
- Provide qualifying documentation verifying the disability.
- Meet all Minimum Qualifications identified in this posting.
- You must submit all documentation by the closing date to: PERAHR@mnpera.org
About Public Employees Retirement Association
At the Public Employees Retirement Association (PERA), we help Minnesota’s public servants build a secure retirement. As a tax-qualified retirement system under Section 401(a) of the Internal Revenue Code, PERA administers several retirement plans that serve nearly 500,000 current and former public employees and provide monthly benefits to more than 139,000 retirees, individuals with disabilities, and survivors.
Our members include firefighters, nurses, social workers, snowplow drivers, police officers, paraprofessionals, and many others who keep Minnesota communities strong. Funded primarily through employee and employer contributions and investment earnings, PERA is proud to provide trusted retirement benefits and exceptional service to the people who dedicate their careers to serving others.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your Benefits May Include
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support To Help You Reach Your Career Goals
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) For Work/life Support
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
