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Minnesota Direct Care and Treatment

Executive Assistant 2 - Exec 2

Saint-Paul, NB, Canada
St.-Paul, NB, Canada

Pay: Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Working Title: Executive Assistant 2 - Exec 2

Job Class: Executive 2

Agency: MN Department of Natural Resources

Job ID: 96694
Location: St. Paul
Telework Eligible: Limited
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 09/29/2026
Closing Date: 10/01/2026
Hiring Agency/Seniority Unit: Department of Natural Resources
Division/Unit: DNR Commissioner's Office
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Classified Status: Classified
Bargaining Unit/Union: 217 - Confidential/Unrep
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position was previously announced on 9/01/2026 through 9/14/2026. If you have already applied for this job, you do not need to reapply.

The Minnesota Department of Natural Resources (DNR) is seeking multiple executive assistants to provide advanced-level administrative support functions to the Commissioner's Office.

Responsibilities

The executive assistants are a part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner’s Office. The successful candidates for this position will work collaboratively and independently, under limited supervision, in a fast-paced environment to support the commissioner and deputy commissioner in the successful execution of their responsibilities. As part of the Commissioner’s Office administrative team, the successful candidates will also support other executives and personnel in the office. The duties of these positions include:

Strategic calendar management for the commissioner and deputy commissioner, including screening and prioritizing meeting requests, proactively identifying and resolving scheduling conflicts, and ensuring sufficient executive time.
Anticipating the need for advance documents, agendas, other materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.
Tracking review and signature items and their due dates to help ensure timely completion. This includes assessing the readiness of materials for review by the commissioner and deputy commissioner and ensuring timely information flow among members of the Commissioner’s Office and between the Commissioner’s Office and others within DNR.
Monitoring the commissioner’s voicemail account, including triaging messages and assigning responsibility for responses, and processing daily mail.
Making travel arrangements and completing expense reports.
Helping to plan meetings and special events.
Formatting and proofreading correspondence.
Contributing to the overall function of the Commissioner’s Office through general administrative tasks.

These positions also represents the Commissioner’s Office in communications and interaction with internal staff and external stakeholders. The successful candidates for this position must be highly motivated, function both independently and as an integral member of a team, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.

These positions are primarily office-based. The employees may be eligible to telework up to one day per week, which is subject to change based on the needs and coverage of the office. If approved for telework, the employees would be required to complete a telework agreement.

Minimum Qualifications

Two years of advanced-level administrative experience providing support to executives, senior managers, or other high-level leaders.
Advanced interpersonal skills sufficient to interact effectively with all levels of management and staff, work as a member of an effective administrative team, and maintain the highest level of confidentiality.
Ability to exercise sound judgement and discretion when handling confidential information, sensitive situations, competing priorities, and matters involving executive leadership.
Experience independently managing challenging and dynamic executive schedules and calendars, including prioritizing competing requests, anticipating and accounting for meeting and event needs in advance, and proactively identifying and resolving scheduling conflicts that may arise on short notice.
Organizational skills and the ability to track, manage, and follow through multiple projects and assignments of varying size and complexity
Demonstrated ability to work independently and as part of a collaborative administrative support team, working flexibly and providing support and coverage to others as needed.
Ability to evaluate materials to ensure they are ready for review and proactively address materials that are found to be lacking or incomplete.
Ability to change or adjust course when provided direct feedback.
Skills in MS Office products sufficient to produce high-quality documents and correspondence, manage workflow and records, and operate in both virtual/remote and in-person work settings.

Preferred Qualifications

Three years of experience as an executive assistant that includes supporting executives or senior managers.
Experience providing high-level administrative or executive support within a state agency or other public sector organization.
Experience working with public agency partners, stakeholders, and members of the public.
Experience with records management, accounts payable activities, and fiscal control procedures.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It Is Policy Of The Department Of Natural Resources That All Candidates Submit To a Background Check Prior To Employment. The Background Check May Consist Of The Following Components

Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Bridget Toskey at bridget.toskey@state.mn.us or 651-259-5037.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Hannah Ziemann at hannah.ziemann@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans

Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

Apply About employer

More about this job

Responsibilities

Provide advanced administrative support to the Commissioner, Deputy Commissioner, and other members of the DNR Commissioner’s Office, including managing executive calendars, preparing meeting materials, tracking reviews and signatures, and handling communications. Coordinate travel, expenses, meetings, and events; proofread correspondence; and contribute to office operations while representing the office to internal and external stakeholders.

Requirements

Requires at least two years of advanced administrative experience supporting executives or senior leaders, along with strong calendar management, organizational, interpersonal, and confidentiality skills. Candidates must be able to work independently and collaboratively, manage shifting priorities, assess materials for readiness, adapt to feedback, and use Microsoft Office effectively.

Skills

Executive Calendar Management
Scheduling And Prioritization
Administrative Support
Confidentiality And Discretion
Stakeholder Communication
Project And Assignment Tracking
Meeting And Event Planning
Travel Coordination
Expense Reporting
Document Formatting And Proofreading
Records Management
Workflow Management
Microsoft Office
Team Collaboration
Judgment And Problem-Solving
Reviewing And Preparing Materials

Benefits

Paid Vacation And Sick Leave
12 Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Fertility Care
Paid Parental Leave
Pension Plan
Employer-Paid Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Tax-Free Expense Accounts
Training And Professional Development
Employee Assistance Program
Public Service Loan Forgiveness Program

Visa sponsorship

Not detected in the job text

Hiring contact

Bridget Toskey

Hiring contact email

bridget.toskey@state.mn.us

Keywords

Executive Assistant
Executive Support
Commissioner's Office
Calendar Management
Meeting Coordination
Scheduling
Prioritization
Confidential Information
Stakeholder Communications
Travel Arrangements
Expense Reports
Meeting And Event Planning
Correspondence
Proofreading
Records Management
Accounts Payable
Fiscal Controls
Microsoft Office
Workflow Management
Administrative Support
Public Sector
Minnesota Department Of Natural Resources
Telework
Background Check

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