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Added 8 hours ago
Site Administrator
Del Property Management
ON
…for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and…
Added 8 hours ago
Site Administrator
Del Property Management
ON
…for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and…
Added 9 hours ago
RF
administrative assistant
Récupération Frontenac Inc.
Thetford Mines, QC
- Full-time
Added 16 hours ago
W
Assistant Park Manager
WildPlay
Maple Ridge, BC
- Full-time
With a strong focus on learning, the Assistant Park Manager gains exposure to financial planning, staff development, and daily operations, enabling them to take on larger responsibilities.…
Added 16 hours ago
W
Assistant Park Manager
WildPlay
Victoria, BC
- Full-time
With a strong focus on learning, the Assistant Park Manager gains exposure to financial planning, staff development, and daily operations, enabling them to take on larger responsibilities.…
Added 18 hours ago
TB
Accounts Payable Specialist
The Boulevard Club
Toronto, ON
- Full-time
This position reports to the Assistant Controller and works collaboratively with vendors, departments, and the Accounting team to support accurate financial records and effective day-to-day…
Added 18 hours ago
Legal Administrative Assistant
Manitoba Justice
Brandon, MB
Legal Aid Manitoba is seeking a qualified candidate to fill a Legal Administrative Assistant position in Brandon.
Added 21 hours ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Maple Ridge, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…
Added 1 day ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.
Added 1 day ago
GC
Assistant Manager
Group Compass Ltee
Calgary, AB
- Full-time
The Assistant Manager, supports the Unit Manager in overseeing the daily operations of food service locations. This role is responsible for ensuring exceptional customer service,…
Added 1 day ago
MC
Comptable général/General Accountant
Makivik Corporation
Montreal, QC · St Laurent, Quebec
- Full-time
Reports to: The Assistant Director of Finance in the Construction Division
Added 1 day ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of…
Added 1 day ago
BL
Administrative Assistant, Banking and Debt Financing
BC Legal Management Association
Vancouver, BC
- Other
Lawson Lundell LLP is seeking an Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our…
Added 1 day ago
MR
Registration and Financial Aid Associate
Mount Royal University
Calgary, AB
- Full-time
The Registration and Financial Aid Associate reports directly to the Assistant Registrar, Registration and Financial Aid, and provides support to the operations of the Registration and…
Added 1 day ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent will provide student, faculty and financial related administrative support to the Department Head, faculty and staff in the department of Earth and Environmental Sciences…
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 1 day ago
TS
Community Ministries Worker
The Salvation Army in Canada
Swift Current, SK
- Full-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator
Added 1 day ago
TS
Christmas Kettle Coordinator
The Salvation Army in Canada
Grand Falls-Windsor, NL
- Full-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator
Added 1 day ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 1 day ago
D|
Assistant Service Manager | Downtown Chrysler
DAG | Downtown AutoGroup
Toronto, ON
- Full-time
Assistant Service Manager - Elevate Your Career at Downtown Chrysler!
Added 1 day ago
Fisheries Coordinator
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental programs,…
Added 1 day ago
Administrative Assistant, Banking and Debt Financing
Lawson Lundell
Vancouver, BC
Lawson Lundell LLP is seeking an Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our…
Added 1 day ago
GO
Legal Administrative Assistant
Government of Manitoba
Brandon, MB
- Full-time
Legal Aid Manitoba is seeking a qualified candidate to fill a Legal Administrative Assistant position in Brandon.
Added 1 day ago
RB
Investment and Retirement Planning Assistant
Royal Bank of Canada
BC · RICHMOND, British Columbia
- Part-time
As an Investment and Retirement Planning Assistant, you support a top producing Financial Planner, Investment and Retirement Planning in meeting sales objectives and related activities by…
Added 1 day ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Administrative Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental…

Minnesota Direct Care and Treatment

Executive Assistant-Exec 2

Saint-Paul, NB, Canada
St.-Paul, NB, Canada

Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually · Full-time

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Job details

Pay: Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Job type: Full-time
Apply by: Nov 16, 2026
Posting language: English
Posted: Oct 17, 2026

Original job description

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Cosmetology Board

Job ID: 96790
Location: St. Paul
Telework Eligible: Yes/hybrid
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 10/17/2026
Closing Date: 10/23/2026
Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME
Division/Unit: Cosmetology Board / Operations
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Cosmetology Board
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Executive Assistant serves to provide confidential administrative and operational support for the Minnesota Board of Cosmetology’s Executive Director, Senior Manager of Operations, and Senior Leadership Team. Reporting to the Senior Manager of Operations, this position serves as a central point of coordination for executive operations while supporting agency operations with administrative, financial, and operational activities. The Executive Assistant exercises sound judgment, discretion, and independent initiative in managing sensitive information, coordinating executive priorities, and ensuring efficient day-to-day agency operations. The position serves as a liaison between agency leadership, staff, external partners, state agencies, and the public, and plays a key role in maintaining effective administrative and financial processes that support the agency's mission. In addition to providing executive support, this position executes financial and administrative functions including preparing financial transactions, monitoring expenditures, reconciling accounts, and supporting budget and operational reporting.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Experience providing advanced-level administrative and operational support including executive office administration, business operations, organizational procedures, and business communication.
Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports.
Skill in word processing sufficient to use software such as Microsoft Office to type and format letters and memos, prepare reports and meeting minutes, dashboards and other executive-level materials.
Skills in building collaborative working relationships and communicating effectively with internal and external customers.
Skills in exercising sound judgement, maintaining confidentiality, and handling sensitive information with discretion.
Ability to analyze and make recommendations to management regarding administrative and financial information.

Preferred Qualifications

Knowledge of state administrative policies, procurement, records management, and applicable laws and procedures.
Ability to anticipate administrative and operational needs, coordinate multiple projects simultaneously, and proactively resolve issues.
Experience interpreting and applying policies, procedures, and financial information to support agency operations.
Skill in organizing and prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy with minimal supervision.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Nella Austin at nella.austin@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us.

About Cosmetology Board

The Minnesota Board of Cosmetology is a state-wide agency dedicated to protecting the health and safety of Minnesota citizens and visitors by regulating the practice of cosmetology. The Board is comprised of seven board members representing each cosmetology license type and the public. Board staff is comprised of five divisions and more than 25 employees. The Board oversees more than 33,000 practitioners, 5,300 salons, and 35 schools across the state.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

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More about this job

Responsibilities

Provide confidential executive and operational support to the Executive Director, Senior Manager of Operations, and senior leadership, coordinating priorities and serving as a liaison with staff, partners, state agencies, and the public. Prepare financial transactions, monitor expenditures, reconcile accounts, and support budget, administrative, and operational reporting.

Requirements

Applicants need advanced administrative and operational support experience, knowledge of accounting sufficient to prepare and interpret financial records and reports, and proficiency with Microsoft Office and executive-level materials. They must communicate effectively, build collaborative relationships, handle sensitive information discreetly, and analyze administrative and financial information to make recommendations.

Skills

Executive Office Administration
Administrative Support
Business Operations
Accounting Principles
Financial Reporting
Budget Monitoring
Account Reconciliation
Microsoft Office
Business Communication
Meeting Minutes
Relationship Building
Confidentiality
Judgment and Discretion
Policy Interpretation
Project Coordination
Prioritization

Benefits

Paid Vacation Leave
Paid Sick Leave
Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Fertility Care
Paid Parental Leave
Pension Plan
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Tax-Free Expense Accounts
Professional Development
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Hiring contact

Nella Austin

Hiring contact email

nella.austin@state.mn.us

Keywords

Executive Support
Administrative Operations
Financial Transactions
Expenditure Monitoring
Account Reconciliation
Budget Reporting
Operational Reporting
Accounting
Microsoft Office
Meeting Minutes
Dashboards
Business Communication
Confidential Information
State Administrative Policies
Procurement
Records Management
Policy Interpretation
Project Coordination
Cosmetology Regulation
Minnesota Board of Cosmetology

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