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Added 2 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 2 hours ago
UO
Alternative Format Text Lead Production Assistant
University of Victoria
Victoria, BC
- Full-time
As a unit within the Division of Student Affairs, the Centre for Accessible Learning (CAL) is responsible for providing institutional leadership in the delivery of a comprehensive…
Added 2 hours ago
UO
Student Support Assistant
University of Victoria
Victoria, BC
- Full-time
Student Support Services (SSS) is a unit within the Office of the Registrar and Enrolment Management (OREM) which provides services to prospective, current and former students, as well as…
Added 3 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 3 hours ago
IGSF - Teaching Assistant Positions - Winter 2027
McGill University
ON
Added 3 hours ago
ISID - Teaching Assistant Positions - Winter 2027
McGill University
Montreal, QC
Added 5 hours ago
SM
RQ11679 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Knowledge of PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 5 hours ago
SM
RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 5 hours ago
SM
RQ11679 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Knowledge of PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 5 hours ago
SM
RQ11679 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Knowledge of PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 5 hours ago
SM
RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 5 hours ago
SM
RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 11 hours ago
PH
Research Project Assistant, Clinical Support Unit - BC Children’s Hospital Research Institute
Provincial Health Services Authority
Vancouver, BC
- Full-time
Research Project Assistant, Clinical Support Unit
Added 13 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 15 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 17 hours ago
SM
RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
PeopleSoft security, workflow, and tools such as PeopleSoft Update Manager (PUM), Change Assistant, and Data Mover.
Added 21 hours ago
MD
Executive Assistant-Exec 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME
Added 21 hours ago
Administrative Assistant
Defence Construction Canada
ON
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient…
Added 21 hours ago
YS
Bilingual Youth and Family Counsellor, Mental Health
Youth Services Bureau of Ottawa
Ottawa, ON
- Full-time
- Temporary
Under the general direction of the Director of Mental Health Services and Assistant Director of Mental Health Services, and the immediate supervision of a Coordinator of Youth and Family…
Added 21 hours ago
AH
Pharmacy Assistant
Alberta Health Services
Grande Prairie, AB
- Part-time
Classification: Pharmacy Assistant Union: AUPE GSS Unit and Program: Pharmacy Primary Location: Grande Prairie Rgnl Hospital Location Details: As Per Location Multi-Site: Not Applicable…
Added 21 hours ago
AH
Therapy Assistant - Recreation
Alberta Health Services
Fairview, AB
- Part-time
Transition Company: Assisted Living Alberta Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Enhanced Adult Day Program Primary Location: Fairview…
Added 21 hours ago
AH
Therapy Assistant
Alberta Health Services
Radway, AB
- Part-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Speech Language Pathology Primary Location: Radway Cont Care Centre Location Details: As Per Location…
Added 21 hours ago
AH
Assistant Head Nurse
Alberta Health Services
Fairview, AB
- Part-time
Classification: Assistant Head Nurse Union: United Nurses of Alberta Unit and Program: Acute, Emergency, Outpatients Primary Location: Fairview Health Complex Location Details: As Per…
Added 21 hours ago
AH
Medical Physicist Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Transition Company: Cancer Care Alberta Classification: Medical Physicist Assistant Union: HSAA Facility PROF/TECH Unit and Program: Medical Physics, Arthur J.E. Child Comprehensive Cancer…
Added 21 hours ago
AH
Therapy Assistant - Recreation
Alberta Health Services
Fairview, AB
- Full-time
Transition Company: Assisted Living Alberta Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Type A (Long-Term Care) Primary Location: Fairview Health…

Minnesota Direct Care and Treatment

Executive Assistant-Exec 2

Saint-Paul, NB, Canada
St.-Paul, NB, Canada

Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually · Full-time

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Job details

Pay: Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Job type: Full-time
Apply by: Nov 16, 2026
Posting language: English
Posted: Oct 17, 2026

Original job description

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Cosmetology Board

Job ID: 96790
Location: St. Paul
Telework Eligible: Yes/hybrid
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 10/17/2026
Closing Date: 10/23/2026
Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME
Division/Unit: Cosmetology Board / Operations
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Cosmetology Board
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Executive Assistant serves to provide confidential administrative and operational support for the Minnesota Board of Cosmetology’s Executive Director, Senior Manager of Operations, and Senior Leadership Team. Reporting to the Senior Manager of Operations, this position serves as a central point of coordination for executive operations while supporting agency operations with administrative, financial, and operational activities. The Executive Assistant exercises sound judgment, discretion, and independent initiative in managing sensitive information, coordinating executive priorities, and ensuring efficient day-to-day agency operations. The position serves as a liaison between agency leadership, staff, external partners, state agencies, and the public, and plays a key role in maintaining effective administrative and financial processes that support the agency's mission. In addition to providing executive support, this position executes financial and administrative functions including preparing financial transactions, monitoring expenditures, reconciling accounts, and supporting budget and operational reporting.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Experience providing advanced-level administrative and operational support including executive office administration, business operations, organizational procedures, and business communication.
Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports.
Skill in word processing sufficient to use software such as Microsoft Office to type and format letters and memos, prepare reports and meeting minutes, dashboards and other executive-level materials.
Skills in building collaborative working relationships and communicating effectively with internal and external customers.
Skills in exercising sound judgement, maintaining confidentiality, and handling sensitive information with discretion.
Ability to analyze and make recommendations to management regarding administrative and financial information.

Preferred Qualifications

Knowledge of state administrative policies, procurement, records management, and applicable laws and procedures.
Ability to anticipate administrative and operational needs, coordinate multiple projects simultaneously, and proactively resolve issues.
Experience interpreting and applying policies, procedures, and financial information to support agency operations.
Skill in organizing and prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy with minimal supervision.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Nella Austin at nella.austin@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us.

About Cosmetology Board

The Minnesota Board of Cosmetology is a state-wide agency dedicated to protecting the health and safety of Minnesota citizens and visitors by regulating the practice of cosmetology. The Board is comprised of seven board members representing each cosmetology license type and the public. Board staff is comprised of five divisions and more than 25 employees. The Board oversees more than 33,000 practitioners, 5,300 salons, and 35 schools across the state.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans

Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

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More about this job

Responsibilities

Provide confidential executive and operational support to the Executive Director, Senior Manager of Operations, and senior leadership, coordinating priorities and serving as a liaison with staff, partners, state agencies, and the public. Prepare financial transactions, monitor expenditures, reconcile accounts, and support budget, administrative, and operational reporting.

Requirements

Applicants need advanced administrative and operational support experience, knowledge of accounting sufficient to prepare and interpret financial records and reports, and proficiency with Microsoft Office and executive-level materials. They must communicate effectively, build collaborative relationships, handle sensitive information discreetly, and analyze administrative and financial information to make recommendations.

Skills

Executive Office Administration
Administrative Support
Business Operations
Accounting Principles
Financial Reporting
Budget Monitoring
Account Reconciliation
Microsoft Office
Business Communication
Meeting Minutes
Relationship Building
Confidentiality
Judgment and Discretion
Policy Interpretation
Project Coordination
Prioritization

Benefits

Paid Vacation Leave
Paid Sick Leave
Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Fertility Care
Paid Parental Leave
Pension Plan
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Tax-Free Expense Accounts
Professional Development
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Hiring contact

Nella Austin

Hiring contact email

nella.austin@state.mn.us

Keywords

Executive Support
Administrative Operations
Financial Transactions
Expenditure Monitoring
Account Reconciliation
Budget Reporting
Operational Reporting
Accounting
Microsoft Office
Meeting Minutes
Dashboards
Business Communication
Confidential Information
State Administrative Policies
Procurement
Records Management
Policy Interpretation
Project Coordination
Cosmetology Regulation
Minnesota Board of Cosmetology

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