Office & Admin Specialist

Working Title: Temporary Records Project Office & Admin Specialist

Job Class: Office and Administrative Specialist

Agency: MN State Retirement System

• Job ID: 98383
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Temporary
• Who May Apply: Open to all qualified job seekers
• Date Posted: 11/13/2026
• Closing Date: 11/20/2026
• Hiring Agency/Seniority Unit: MN State Retirement System / State Retirement System-AFSCME
• Division/Unit: MN State Retirement System / Records Division
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.68 - $25.85 / hourly; $43,179 - $53,974 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: St. Paul
• End Date: Anticipated to end 06/30/2027
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This posting is being used to fill one temporary, full-time, in-office vacancy. This temporary, full-time, in-office position is anticipated to end in or around June 30, 2027.

This temporary position exists to provide project support in completing the digitization of legacy documents for the Minnesota Deferred Compensation Plan (MNDCP). This position will also provide assistance with the daily HCSP reimbursement claim logging on an as-needed basis.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicate the beginning and ending month for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

• Skill in data entry sufficient to read source materials and enter data accurately into databases.
• Ability to maintain and use electronic databases.
• Ability to answer questions politely via phone, email, and other written or electronic correspondence.
• Ability to move and/or transport items weighing up to 25 pounds on a regular basis.
  
  

Preferred Qualifications

• Knowledge of the rules outlined in the Minnesota Data Practices Act.
  
  

Physical Requirements

Move and/or transport items weighing up to 25 pounds on a regular basis. Frequently bend, lift, and maneuver items daily. Maintain a stationary position for a prolonged period of the day

Additional Requirements

This position requires successful completion of the following:

It Is The Policy Of The Retirement Systems Of MN That All Employees Submit To a Background Investigation Prior To Employment. The Background Check May Consist Of The Following Components

• SEMA4 Records Check (applies to current and past State employees only)
• Criminal History Check
• Employment Reference Check
• Social Security and Address Verification
• Education Verification
• Driver's license check
• The MN State Retirement System will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
  
  

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Sally Spreeman at sally.spreeman@hr.mnretirement.us or 651-284-7879.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  

Support To Help You Reach Your Career Goals

Training, classes, and professional development

Tuition reimbursement

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.