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Added 18 mins ago
Meat Clerk - Part Time
Longo's
Markham, ON
Part-time
We are looking for a Meat Clerk - Part Time who is passionate about food and enjoy working in a fast paced, team environment!
Added 48 mins ago
Store Manager - Calgary
Source Office Furniture & Systems Ltd.
Calgary, AB
Full-time
…offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking…
Added 48 mins ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
A great working environment with opportunities for career advancement.
Added 48 mins ago
Program Assistant (CF) - Ready to Serve and RENU
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Full-time
…Assistants, capable of managing multiple priorities in a dynamic environment, to provide contract full-time (40 hours/week) administrative and operational support to two new employment…
Added 48 mins ago
Air Import Coordinator
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Full-time
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Added 1 hour ago
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Windsor, ON
$18 to $22 CAD / hour
Part-time · Contract · Temporary
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Added 2 hours ago
Project Coordinator
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Added 3 hours ago
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Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
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Human Resources Coordinator
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A great working environment with opportunities for career advancement.
Added 4 hours ago
Health And Safety Coordinator
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$65,000 to $80,000 CAD / year
Full-time
Promation is seeking a proactive and detail-oriented Health & Safety Coordinator to support the implementation, maintenance, and continuous improvement of our health and safety program.…
Added 4 hours ago
The Hospital Elder Life Program (HELP) Coordinator
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Client Care Coordinator
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We are seeking a dedicated and relationship-focused Client Care Coordinator to join our team in Vancouver. This role is ideal for someone who combines strong client service and…
Added 4 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
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Full-time
The H2H Coordinator practices in accordance with standards of professional practice and the BCHS corporate mission, vision and values providing program oversight and ensuring identified…
Added 4 hours ago
HR & Recruitment Coordinator
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ON · Ontario, Canada
Full-time
We are looking for a proactive, organised and people-focused HR Coordinator to join our HR team. This is an excellent opportunity for an HR professional who enjoys a varied role and is…
Added 4 hours ago
Community Youth Coordinator
First Nations University of Canada
Halifax, NS
Full-time
The Prince Albert Grand Council is currently looking for a full time Youth Coordinators for the community. The Youth Coordinator is responsible for overseeing various programs within the…
Added 4 hours ago
Coordonnateur(trice), campagnes marketing
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As part of the Marketing and Sales Operations team, the Marketing Campaigns Coordinator contributes to the planning, coordination, and execution of marketing campaigns, including both…
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Senior Youth Worker (Leadership)
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Ottawa, ON
Full-time
…locations across the city. Working closely with the Mentorship Coordinator, the Senior Youth Worker will provide positive leadership to children and youth, facilitate the delivery of L4L…
Added 4 hours ago
Practica Coordinator
University of Victoria
Victoria, BC
Full-time
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Added 5 hours ago
Service Coordinator
Minted Search Group
Brampton, ON
$65,000 to $80,000 CAD / year
Full-time
Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role…
Added 6 hours ago
Produce Assistant Department Manager - Full Time
Longo's
Woodbridge, ON
Full-time
We are looking for a Produce Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 6 hours ago
Junior Supply Chain Specialist - Corporate
Bird Construction
Calgary, AB
Full-time
…enabling the Manager to focus on strategic priorities. The Coordinator is responsible for document control, reporting, vendor master data updates, RFx coordination, meeting preparation, and…
Added 6 hours ago
Safety Coordinator
Thyssen Mining
ON
Full-time
Thyssen Mining is a full-service underground mining contractor with several projects in Canada and the US. Thyssen Mining is looking for a Safety Coordinator for project in Ontario.
Added 7 hours ago
Registered Nurse, Emergency - Specialty Qualified - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
Part-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an…
Added 7 hours ago
Property Services Coordinator
BGIS
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Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 7 hours ago
Project Coordinator
Mawg Design
Toronto, ON
Full-time
At Mawg Design, we foster an environment where creative solutions and teamwork drive success. As a Project Coordinator, you’ll play an integral role in ensuring that our projects run…

Minted Search Group

Service Coordinator

Brampton, ON, Canada

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

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Original job description

Service Coordinator / Administrator

Brampton

Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role supporting day-to-day service operations across commercial, industrial, and critical-environment clients. The successful candidate will be responsible for coordinating technicians, managing service requests and work orders, communicating with customers and vendors, and providing administrative support throughout the service process.

This position reports to the Director of Operations and Director of Mechanical Services.

Key Responsibilities:

Coordinate day-to-day service activities, including scheduling appointments and dispatching technicians.
Optimize technician schedules based on customer requirements, urgency, location, and technician capabilities.
Prioritize and dispatch emergency and non-emergency service calls.
Act as a primary point of contact for customers and vendors regarding service requests, quotes, orders, invoices, and material deliveries.
Monitor technician field reports and ensure completed work is accurately documented.
Provide technicians with the information and documentation required to complete service calls effectively.
Create, open, update, and manage work orders through the company’s electronic software platform.
Review technician field reports and assist with preparing quotes for basic maintenance requirements.
Prepare time-and-material and maintenance invoices.
Keep customers informed regarding scheduling, service activity, and other relevant updates.
Assist with general administrative and customer-service requirements as needed.

Qualifications:

Must have a minimum of 2-3 years HVAC/mechanical or a related field-service industry.
Strong organizational, scheduling, and administrative skills.
Excellent written and verbal communication skills.
Strong customer-service skills and a professional approach to handling customer requests.
The ability to prioritize urgent requests while managing multiple active service calls and work orders.
Strong attention to detail and accuracy with documentation.
The ability to work effectively with field technicians and internal operations teams.
Comfort working with electronic work-order, scheduling, or service-management software.
The ability to work independently while contributing to a collaborative team environment.

Experience within HVAC, mechanical services, construction, building services, facilities management, or another field-service environment is a MUST

Perks:

Salary: $65,000–$80,000 CAD annually, depending on experience and qualifications.
Full benefits
3 weeks of vacation
On-site Monday to Friday, with the opportunity to collaborate closely with the team in a dynamic, fast-paced environment

Apply About employer

More about this job

Responsibilities

Coordinate service operations by scheduling and dispatching technicians, prioritizing service calls, and managing work orders. Communicate with customers and vendors, monitor field reports, support quote and invoice preparation, and provide administrative assistance throughout the service process.

Requirements

Requires at least 2–3 years of experience in HVAC, mechanical services, or a related field-service industry. Candidates should have strong organizational, scheduling, communication, customer-service, and documentation skills, and be comfortable using electronic work-order or service-management software.

Skills

Service Coordination
Technician Scheduling
Dispatching
Work Order Management
Customer Service
Vendor Communication
Administrative Support
Service Request Management
Emergency Call Prioritization
Field Report Review
Quote Preparation
Invoice Preparation
Documentation Accuracy
Time Management

Benefits

Full Benefits
Three Weeks Of Vacation

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Mechanical Services
Field Service
Service Coordination
Technician Scheduling
Dispatching
Service Calls
Emergency Service
Work Orders
Electronic Work-Order Software
Service-Management Software
Customer Communication
Vendor Communication
Field Reports
Maintenance Quotes
Time-And-Material Invoices
Maintenance Invoices
Commercial Services
Industrial Services
Critical Environments
Construction
Building Services
Facilities Management

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