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Added 11 mins ago
Mechanical Project Coordinator - Commercial Risk
Modern Niagara
Vaughan, ON
Full-time
The Mechanical Project Coordinator, Commercial Risk leverages their mechanical project experience to support risk management initiatives across Modern Niagara's project portfolio. This is a…
Added 24 mins ago
Sustainable Transportation Engineering Coordinator
The University of British Columbia
Vancouver, BC
$6,631.67 to $9,533.25 CAD / month
Full-time
The Sustainable Transportation Engineering Coordinator (EIT) (“Engineering Coordinator”) leads the coordination and delivery of a range of sustainable transportation projects, programs, and…
Added 24 mins ago
Administrative Coordinator
ICC Compliance Center Inc
Mississauga, ON
Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 24 mins ago
OPERATIONS SITE COORDINATOR
McMaster University
Hamilton, ON
Full-time
The Operations Site Coordinator is responsible for maintaining the efficient operation of one or more of the designated hospital sites(s) for the Department of Medicine. This role will…
Added 25 mins ago
Quality Management Technician II
City of Quinte West
Quinte West, ON
…assist the Manager of Water/Wastewater Services, Compliance Coordinator, Superintendents and operations staff with a wide variety of technical and administrative functions and provide…
Added 39 mins ago
Director of Finance & Administration
Genome Atlantic
Halifax, NS
Full-time
This role combines strategic financial leadership with hands-on involvement in the day-to-day work. You will contribute directly to Genome Atlantic’s financial and administrative…
Added 55 mins ago
Kettle Coordinator
The Salvation Army in Canada
Stephenville, NL
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 55 mins ago
Christmas Kettle Assistant
The Salvation Army in Canada
St. Catharines, ON
Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 55 mins ago
Kettle Coordinator
The Salvation Army in Canada
Peterborough, ON
Full-time
…by helping TSA to give hope to others. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several…
Added 55 mins ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Kirkland Lake, ON
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 56 mins ago
Coordinator, Signature Events & Partnerships (Contract)
Kids Help Phone
Toronto, ON
$45,900 to $48,000 CAD / year
Full-time · Contract
Kids Help Phone Foundation is seeking a Coordinator, Signature Events & Partnership Experience to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.
Added 1 hour ago
Retail Customer Service Coordinator Full Time Seasonal Marshalls/HomeSense - Meadowlands Power Centre
The TJX Companies, Inc.
Ancaster, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Retail Merchandising Processing Coordinator Full Time HomeSense - South Edmonton Common
The TJX Companies, Inc.
Edmonton, AB
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Design Coordinator
Ganotec
Oakville, ON
Full-time
Join our team as a Design Coordinator, a pivotal role where you will actively contribute to the successful delivery of complex projects across Canada.
Added 1 hour ago
Design Coordinator
Ganotec
Toronto, ON
Full-time
Join our team as a Design Coordinator, a pivotal role where you will actively contribute to the successful delivery of complex projects across Canada.
Added 1 hour ago
Sales Operations Analyst
Experis Canada
Montreal, QC
Contract
Title – Sales Operations Coordinator / Analyst (French Fluent)
Added 1 hour ago
HSE Coordinator
Q2 Artificial Lift Services
Red Deer, AB
The HSE Coordinator supports the implementation and administration of health, safety, and environmental programs within the manufacturing facility. This role ensures compliance with…
Added 1 hour ago
Coordinator
Rethink Canada
Toronto, ON
Full-time
The Coordinator is responsible for operational efficiency, platform logistics, and asset distribution across the account. They will manage YouTube channel uploading workflows, maintain the…
Added 1 hour ago
Industry Partnership & Employer Engagement Coordinator
St. Francis Xavier University
Antigonish, NS
Full-time
Position Title: Industry Partnerships & Employer Engagement Coordinator
Added 1 hour ago
Facilities Coordinator
Robert Half
Montreal, QC
$70,000 to $75,000 CAD / year
Full-time
Reporting to senior management, the Retail Facilities Coordinator is responsible for the technical operations and maintenance of a portfolio of commercial shopping centres. This role…
Added 1 hour ago
Event Coordinator
Canadian Medical Protective Association
Ottawa, ON
Full-time
…assets and property portfolio, enabling effective and efficient operations across the organization. The department delivers integrated purchasing, supply chain management, leasing, contract…
Added 1 hour ago
Digital Support Coordinator
Livingston International
Fort Erie, ON
Working closely with Operations, Product, Technology, Trade Compliance, and Customer Experience teams, the Digital Support Coordinator helps deliver a positive support experience while…
Added 2 hours ago
Operations Manager
St. John's School
Vancouver, BC
Full-time
The Operations Manager coordinates school-wide operational services that support the safe, effective and uninterrupted operation of SJS. The portfolio includes events, health and safety,…
Added 2 hours ago
QA/QC Coordinator
SGS
Delta, BC
$24 to $26 CAD / hour
Full-time
We're looking for a detail-oriented and collaborative **QA/QC Coordinator** to join our quality assurance team. This position is responsible for the continued administration, supervision…
Added 2 hours ago
Station MEP Coordinator
Acciona
ON · CAN - Ontario Line North
As an MEP Coordinator, you will oversee the daily operations related to the mechanical, electrical, and plumbing systems of the station/guideway. This involves coordinating the MEP…

Minted Search Group

Service Coordinator

Brampton, ON, Canada

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

Service Coordinator / Administrator

Brampton

Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role supporting day-to-day service operations across commercial, industrial, and critical-environment clients. The successful candidate will be responsible for coordinating technicians, managing service requests and work orders, communicating with customers and vendors, and providing administrative support throughout the service process.

This position reports to the Director of Operations and Director of Mechanical Services.

Key Responsibilities:

Coordinate day-to-day service activities, including scheduling appointments and dispatching technicians.
Optimize technician schedules based on customer requirements, urgency, location, and technician capabilities.
Prioritize and dispatch emergency and non-emergency service calls.
Act as a primary point of contact for customers and vendors regarding service requests, quotes, orders, invoices, and material deliveries.
Monitor technician field reports and ensure completed work is accurately documented.
Provide technicians with the information and documentation required to complete service calls effectively.
Create, open, update, and manage work orders through the company’s electronic software platform.
Review technician field reports and assist with preparing quotes for basic maintenance requirements.
Prepare time-and-material and maintenance invoices.
Keep customers informed regarding scheduling, service activity, and other relevant updates.
Assist with general administrative and customer-service requirements as needed.

Qualifications:

Must have a minimum of 2-3 years HVAC/mechanical or a related field-service industry.
Strong organizational, scheduling, and administrative skills.
Excellent written and verbal communication skills.
Strong customer-service skills and a professional approach to handling customer requests.
The ability to prioritize urgent requests while managing multiple active service calls and work orders.
Strong attention to detail and accuracy with documentation.
The ability to work effectively with field technicians and internal operations teams.
Comfort working with electronic work-order, scheduling, or service-management software.
The ability to work independently while contributing to a collaborative team environment.

Experience within HVAC, mechanical services, construction, building services, facilities management, or another field-service environment is a MUST

Perks:

Salary: $65,000–$80,000 CAD annually, depending on experience and qualifications.
Full benefits
3 weeks of vacation
On-site Monday to Friday, with the opportunity to collaborate closely with the team in a dynamic, fast-paced environment

Apply About employer

More about this job

Responsibilities

Coordinate service operations by scheduling and dispatching technicians, prioritizing service calls, and managing work orders. Communicate with customers and vendors, monitor field reports, support quote and invoice preparation, and provide administrative assistance throughout the service process.

Requirements

Requires at least 2–3 years of experience in HVAC, mechanical services, or a related field-service industry. Candidates should have strong organizational, scheduling, communication, customer-service, and documentation skills, and be comfortable using electronic work-order or service-management software.

Skills

Service Coordination
Technician Scheduling
Dispatching
Work Order Management
Customer Service
Vendor Communication
Administrative Support
Service Request Management
Emergency Call Prioritization
Field Report Review
Quote Preparation
Invoice Preparation
Documentation Accuracy
Time Management

Benefits

Full Benefits
Three Weeks Of Vacation

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Mechanical Services
Field Service
Service Coordination
Technician Scheduling
Dispatching
Service Calls
Emergency Service
Work Orders
Electronic Work-Order Software
Service-Management Software
Customer Communication
Vendor Communication
Field Reports
Maintenance Quotes
Time-And-Material Invoices
Maintenance Invoices
Commercial Services
Industrial Services
Critical Environments
Construction
Building Services
Facilities Management

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