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Added 2 hours ago
Merchandiser, Hourly Full Time Flexible Shifts
Jobbe
Saint John, NB
Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
Waterfront Operations Coordinator
Jobbe
Halifax, NS
Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 2 hours ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high‑quality HR services across the organization. Through daily…
Added 3 hours ago
Client Care Coordinator
Home Instead
Vancouver, BC
Full-time
As a Client Care Coordinator, you will play an important role in ensuring our clients receive the highest quality of care. You will work closely with clients, families, CAREGivers,…
Added 3 hours ago
Coordonnateur(trice), campagnes marketing
EXFO
Quebec, QC
Full-time
…Nos technologies soutiennent les plus grands fournisseurs de services de télécommunications, fabricants d’équipements réseau et fournisseurs de services Web à travers le…
Added 4 hours ago
Service Coordinator
Minted Search Group
Brampton, ON
$65,000 to $80,000 CAD / year
Full-time
Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role…
Added 5 hours ago
Office & Sales Coordinator
Study Buddy Canada Immigration
ON · Ontario, Canada
Part-time
…operations, and we’re looking for a motivated, organized, and customer-focused Office & Sales Coordinator to join our…
Added 5 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
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Added 7 hours ago
Area Coordinator
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Aden
Full-time
The National Electronic Wallet is a company specialized in providing digital financial services and products in Yemen. It leverages modern technology to improve the quality of daily life…
Added 8 hours ago
Receptionist
Covenant Health Canada
AB · Edmonton, AB
Full-time
Reporting to the Chief of Staff, Director of Executive Services and receiving functional direction from the Executive Coordinator, and in keeping with Covenant Health’s Mission and Values,…
Added 8 hours ago
NICU Parent Partner Coordinator
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Winnipeg, MB
Full-time
…(OGN) and working collaboratively with both the Manager of Services NICU and Manager of Volunteer Services, and while demonstrating a commitment to the Mission, Vision and Values of St.…
Added 9 hours ago
Project Coordinator - Security Systems
Convergint Technologies Ltd
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The Project Coordinator ensures projects are effectively executed within budgeted cost and time schedules as well as monitors the productivity of crews at the worksite who install/assemble…
Added 10 hours ago
Dock Coordinator (Night Shift)
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Full-time
…and ensure the management of the team while offering quality services and having the interests of the company at heart. The incumbent must contribute through concrete actions to optimizing…
Added 10 hours ago
Bilingual Customer Care Team Coordinator - Part Time
Extendicare
Ottawa, ON · ParaMed Admin Office - Champlain (Hunt Club Rd.)
Part-time
As a Bilingual Customer Care Representative, you will serve as the primary point of contact for clients and field staff, providing exceptional customer service in both English and French…
Added 10 hours ago
Events Coordinator
The Glencoe Golf & Country Club
Calgary, AB · AB
Full-time
We are seeking a dedicated and detail-oriented, full-time Events Coordinator to join our Events Team. Supporting the Event Services Supervisor, and working closely alongside our other…
Added 11 hours ago
Shipper/Receiver
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…Richardson, we are committed to enhancing our facilities and services and investing in our people and our…
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Christmas Kettle Coordinator
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…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 11 hours ago
Sales Coordinator - Global Markets Trading Floor
BMO
Toronto, ON · FCP
Full-time
Prior internship or customer-facing experience in a financial or professional services environment.
Added 11 hours ago
Administrative Support III
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Part-time
…not a remote working opportunity. Reporting to the CAS Area Coordinator/Manager, this position supports community health programs (ie. Public Health, Home Care, Allied Health, Children’s…
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Added 11 hours ago
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Business Development Coordinator - Sterling Honda
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The BDC will play a key role in driving service and customer satisfaction by handling inbound and outbound customer inquiries, setting appointments, and facilitating communication between…
Added 11 hours ago
Internet/Business Development Coordinator - Rose City Ford
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$50,000 to $65,000 CAD / year
Full-time
Position: Internet/Business Development Coordinator
Added 11 hours ago
Administration Coordinator
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$55,000 to $65,000 CAD / year
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The National Account Admin Coordinator serves as a key component of national account program delivery to assigned customers in our Electronic Security division. This is done by supporting…

Minted Search Group

Service Coordinator

Brampton, ON, Canada

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

Service Coordinator / Administrator

Brampton

Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role supporting day-to-day service operations across commercial, industrial, and critical-environment clients. The successful candidate will be responsible for coordinating technicians, managing service requests and work orders, communicating with customers and vendors, and providing administrative support throughout the service process.

This position reports to the Director of Operations and Director of Mechanical Services.

Key Responsibilities:

Coordinate day-to-day service activities, including scheduling appointments and dispatching technicians.
Optimize technician schedules based on customer requirements, urgency, location, and technician capabilities.
Prioritize and dispatch emergency and non-emergency service calls.
Act as a primary point of contact for customers and vendors regarding service requests, quotes, orders, invoices, and material deliveries.
Monitor technician field reports and ensure completed work is accurately documented.
Provide technicians with the information and documentation required to complete service calls effectively.
Create, open, update, and manage work orders through the company’s electronic software platform.
Review technician field reports and assist with preparing quotes for basic maintenance requirements.
Prepare time-and-material and maintenance invoices.
Keep customers informed regarding scheduling, service activity, and other relevant updates.
Assist with general administrative and customer-service requirements as needed.

Qualifications:

Must have a minimum of 2-3 years HVAC/mechanical or a related field-service industry.
Strong organizational, scheduling, and administrative skills.
Excellent written and verbal communication skills.
Strong customer-service skills and a professional approach to handling customer requests.
The ability to prioritize urgent requests while managing multiple active service calls and work orders.
Strong attention to detail and accuracy with documentation.
The ability to work effectively with field technicians and internal operations teams.
Comfort working with electronic work-order, scheduling, or service-management software.
The ability to work independently while contributing to a collaborative team environment.

Experience within HVAC, mechanical services, construction, building services, facilities management, or another field-service environment is a MUST

Perks:

Salary: $65,000–$80,000 CAD annually, depending on experience and qualifications.
Full benefits
3 weeks of vacation
On-site Monday to Friday, with the opportunity to collaborate closely with the team in a dynamic, fast-paced environment

Apply About employer

More about this job

Responsibilities

Coordinate service operations by scheduling and dispatching technicians, prioritizing service calls, and managing work orders. Communicate with customers and vendors, monitor field reports, support quote and invoice preparation, and provide administrative assistance throughout the service process.

Requirements

Requires at least 2–3 years of experience in HVAC, mechanical services, or a related field-service industry. Candidates should have strong organizational, scheduling, communication, customer-service, and documentation skills, and be comfortable using electronic work-order or service-management software.

Skills

Service Coordination
Technician Scheduling
Dispatching
Work Order Management
Customer Service
Vendor Communication
Administrative Support
Service Request Management
Emergency Call Prioritization
Field Report Review
Quote Preparation
Invoice Preparation
Documentation Accuracy
Time Management

Benefits

Full Benefits
Three Weeks Of Vacation

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Mechanical Services
Field Service
Service Coordination
Technician Scheduling
Dispatching
Service Calls
Emergency Service
Work Orders
Electronic Work-Order Software
Service-Management Software
Customer Communication
Vendor Communication
Field Reports
Maintenance Quotes
Time-And-Material Invoices
Maintenance Invoices
Commercial Services
Industrial Services
Critical Environments
Construction
Building Services
Facilities Management

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