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Minto

Sales Administrator

Ottawa, ON, Canada
380 Huntmar Drive, Kanata, ON, K2S 1B9, Canada

Hiring pay range: $50,000-$55,000 a year · Full-time

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Job details

Pay: Hiring pay range: $50,000-$55,000 a year
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Sales Administrator

Location: Kanata

Build what's next at Minto

Working at Minto means being part of something bigger - where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued - they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered

From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:

Competitive compensation with performance-based annual bonus
Comprehensive benefits starting on day one - including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
RRSP matching program and paid time off program to support your future and recharge
Peer-to-peer recognition platform that celebrates your contributions
Professional development and learning support to fuel your growth
Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Sales Administrator is responsible for all administrative duties to support the Sales Representative and to provide an Ultimate Customer Experience for all Minto customers.

Here’s how you’ll contribute

Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Sales Rep
Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment
Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office
Maintain and update monthly sales register
Assist with entering data from contact cards into the database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required
Maintain & update marketing and sales reports as required
Order and maintain Marketing and Sales materials
Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
Prepare amendments for sales representatives’ follow-up with customer
Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
Maintain filing system and inventory of office supplies
Maintain local competition database with direct comparison to Minto (monthly)
Attend and participate in sales meetings as required
Write meeting minutes as required
Take initiative to improve processes and solve problems
Assist in scheduling appointments for sales representatives when required
Assist in entering data in traffic form when required
Support management and sales representatives with administrative and sales related tasks
Assist with the set-up of new sales centres at operational level
Other duties within the scope, spirit, and purpose of the job, as requested by management.

What you bring to the team

Here’s what will help you stand out. And even if you don’t tick every box - we believe in your potential and are here to support your growth.

High School Diploma or related work experience
Experience in a sales environment preferably real estate or new home sales
Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
Willing to work show home hours on-site
Knowledge of community amenities
Knowledge of new home builder products
Excellent interpersonal skills and a positive, friendly attitude with customers and the public
Works efficiently in a team environment
Has strong attention to detail skills
Knowledge of SalesForce and associated integrated applications is considered an asset
Bilingual in French & English

Hiring pay range: $50,000-$55,000 a year

Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us?

Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive - professionally and personally. Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful - together.

About Minto

Our mission to build vibrant communities begins with the people who make it all possible - our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more - more growth, more purpose, and more impact - for our employees, homeowners, residents, and the neighbourhoods we serve.

Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com.

#TAS4

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More about this job

Responsibilities

The Sales Administrator provides administrative support to sales representatives and ensures an ultimate customer experience for all visitors. Key tasks include managing sales documentation, maintaining databases, and overseeing the cleanliness and organization of the sales centre.

Requirements

Candidates should have a high school diploma or equivalent experience, preferably in real estate or new home sales. Proficiency in Microsoft Office applications and strong interpersonal skills are required, with Salesforce knowledge considered an asset.

Skills

Sales administration
Customer service
Data entry
Microsoft Outlook
Microsoft Excel
Microsoft Word
Salesforce
Communication
Interpersonal skills
Attention to detail
Reporting
Inventory management
Scheduling
Problem solving
Bilingualism

Benefits

Competitive compensation
Performance-based annual bonus
Comprehensive benefits
Unlimited physiotherapy
Telemedicine service
Parental leave
RRSP matching program
Paid time off
Peer-to-peer recognition platform
Professional development and learning support

Visa sponsorship

Not detected in the job text

Keywords

Sales Administrator
Real Estate
New Home Sales
Sales Centre
Agreement of Purchase and Sale
Data Entry
Salesforce
Microsoft Office
Customer Experience
Marketing Reports
Inventory Management
Administrative Support
Bilingual
Sales Register
Lead Management

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