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Added 19 days ago
Team Manager Disability Claims Administrator & Payment
The Canada Life Assurance Company
Vancouver, BC
…complicated, largely manual calculation is crucial to paying claims accurately. Canada Life’s ability to perform calculations in an accurate manner is critical to meeting customer…
Added 24 days ago
Disability Claims Specialist
Pacific Blue Cross
Burnaby, BC
Full-time
We are searching for 2 Permanent Disability Claims Specialist to join our Work and Wellness department.
Added 17 days ago
Disability Case Administrator (Acting)
Toronto District School Board
Toronto, ON
$89,365 to $107,249 CAD / year
Contract
Reporting to the Manager, Disability Case Management, the Disability Case Administrator will be responsible for administration of the Board’s short term leave disability plan (STLDP) and…
Added 2 months ago
Claims Administrator
HUB International
Remote, Canada
Full-time · Remote
The Claims Administrator is an entry level claims position where you will be responsible for educating consumers and builders about the claims process and initiating submitted claims for…
Added 3 months ago
Erikson Consumer Order Desk - Claims Administrator
JAM Industries
Baie-D'Urfé, Quebec
Full-time
We are seeking a detail-oriented and analytical Claim Administrator to join our team. In this role, you will be responsible for managing customer billing claims, validating them against…
Added 1 month ago
Administrateur des réclamations / Claims Administrator
Jam
Montreal, QC · QC · Baie D'urfe, QC
Added 27 days ago
Senior Claims Administrator
MSH Americas - Diot-Siaci Group
Canada
Full-time
Share knowledge and best practices with Claims Administrators.
Added 19 days ago
Bilingual Disability Case Manager
People Corporation
Calgary, AB · Vancouver, BC · Winnipeg, MB · Burlington, ON · Ottawa, ON · Toronto, ON · ON - Coughlin Ottawa
Full-time
The Bilingual Disability Case Manager is required to process short-term disability claims for payment by applying established policies and procedures. They will also provide administrative…
Added 1 month ago
Warranty Administrator
INLAND KENWORTH US INC
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The Warranty Administrator will be responsible for processing warranty claims. This involves interpreting failure reports and writing claims reports and submitting them to the…
Added 17 days ago
Disability Management Advisor
Vale
St. John's, NL,CA
Full-time
Act as Claims Administrator by maintaining case files and records for disability, accommodation, occupational injury, and alcohol and drug cases; coordinate appointments and travel with…
Added 9 days ago
Manager, Travel Claims Vendor Risk & Oversight
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC
Full-time
This role leads the Travel Claims Risk Management Team, the group that handles our highest-value, most sensitive and most complex claim decisions. Much of the claim handling behind those…
Added 2 months ago
Benefits Administrator
Pacific Coast Community Resources
Port Coquitlam, British Columbia
$45,000 to $50,000 CAD / year
Full-time
The Benefits Administrator plays a pivotal role in the management and administration of the organization's total rewards and immigration compliance programs. This position is responsible…
Added 3 months ago
Payroll Administrator
MNP Executive Search & Professional Recruitment
Parksville, British Columbia
Full-time
…integrity, track attendance and leave balances, and support disability claims, and return‑to‑work coordination as needed. Your attention to detail and commitment to accuracy will help keep…
Added 1 month ago
Business Partner, Human Resources
Aecon
Montreal, QC
Management of disability claims from initial start of employee’s leave to his/her return
Added 1 month ago
EHS Advisor (Mid-Day Shift)
Aecon
Toronto, ON · North York, ON
Working with the Claims Administrator assists with workers compensation claims and associated activities.
Added 1 month ago
Health & Safety Nurse
Maple Leaf Foods Inc
London, ON
$59,000 to $87,000 CAD / year
Full-time
Manage short and long-term disability claims and assist on WSIB claims including early intervention, administration, early and safe return to work plans.
Added 7 days ago
Safety Lead - Future Opportunities
Aecon
Hamilton, ON
Work with the Claims Administrator to assist with workers compensation claims and associated activities.
Added 1 month ago
Claim Administrator
THE EMPIRE LIFE INS. CO
Kingston, ON
Full-time
Manage Total Disability claims by calling or writing to claimants for an update on their condition and determining next action needed.
Added 1 month ago
Claim Administrator - 12-month Contract
THE EMPIRE LIFE INS. CO
Kingston, ON
Full-time · Contract
Manage Total Disability claims by calling or writing to claimants for an update on their condition and determining next action needed.
Added 11 days ago
Claims Examiner
Burns & Wilcox
Toronto, ON
$70,000 to $90,000 CAD / year
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Kaufman Claims is seeking an experienced Claims Examiner to manage a portfolio of property and marine claims in a third-party administrator (TPA) environment. The successful candidate will…
Added 24 days ago
Claims Specialist (Bilingual English/French)
Turo
Toronto, ON
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Coordinate claims processing with Turo’s third-party administrator
Added 1 month ago
HR Administrator
Mircom Group of Companies
Vaughan, ON
Full-time
The HR Administrator plays a key role at the heart of our people operations, supporting employees and leaders across the full employee lifecycle. In this role, you’ll help create a smooth…
Added 4 days ago
Human Resources Administrator
Rise Air
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Manage employee benefits and disability programs, including benefits administration, provider liaison, WCB, STD/LTD claims management, and return-to-work coordination.
Added 1 month ago
Human Resources Generalist
MNP Community & Sport Centre
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Liaising with carrier disability specialists, employees and people leaders on on-going claims, facilitating return-to work programs and monitoring potential STD and LTD claims.
Added 1 month ago
Body Shop Administrator
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Drive your career forward with a dynamic role as a Body Shop Administrator

Mircom Group of Companies

HR Administrator

Vaughan, ON, Canada

Job type: Full-time
Experience: 1–3 years of experience in an HR support, HR coordinator, or administrative role.
Posting language: English
Posted: Jul 31, 2026

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Original job description

Human Resources Administrator

Vaughan, ON

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Summary:

The HR Administrator plays a key role at the heart of our people operations, supporting employees and leaders across the full employee lifecycle. In this role, you’ll help create a smooth and engaging experience for new hires, coordinate recruitment activities, and handle day‑to‑day HR operations with accuracy and professionalism. You will process employee transactions, maintain confidential records, and support programs such as immigration, disability management, and agency worker administration. As a central point of contact for HR, you’ll manage our HR ticketing system, assist with compliance and audits, prepare HR reports, and contribute to HR system implementations, employee engagement initiatives, and internal communications. This position is ideal for someone detail‑oriented and service‑driven who wants to grow their HR career while ensuring a consistent, positive, and confidential HR experience for all employees.

This is a great opportunity for someone who is detail‑oriented, service‑driven, and eager to step into their HR career - while ensuring our HR policies are applied consistently and our employees receive exceptional, confidential support. The role is an onsite, full-time role based out of head office in Vaughan,ON.

Key Responsibilities:

Onboarding & Employee Lifecycle

Coordinate and facilitate new hire onboarding on a weekly basis.
Collect and verify required employment documentation (e.g., SIN, immigration/work authorization, identification).
Set up and maintain personnel files for new hires and existing employees.
Track completion of required documentation for new hires and update HRIS and related systems accordingly.
Ensure timely and accurate completion of employee transactions (e.g., hires, terminations, pay changes, leaves/returns) in HRIS and ERP.
Draft, finalize and administer employee agreements, offer letters, and other employment‑related documentation.
Provide administrative support for employee immigration matters, including the preparation and processing of required documentation.
Support disability management programs, including the administration of WSIB claims and coordination of return-to-work plans.

HR Operations & Payroll Support

Provide day‑to‑day administrative support to the HR team and act as a central point for HR operations.
Manage the HR ticketing system (e.g., Zendesk), assigning tickets to the appropriate team members and responding to general employee inquiries in a timely manner.
Maintain accurate and confidential employee records (digital and physical) in HRIS (e.g., Dayforce), ERP (e.g., D365), Concur (expense management), and other HR tools.
Update and maintain organizational charts and employee lists.
Complete and maintain HR transaction logs (e.g., PAF) to ensure all employee changes are accurately recorded.
Support ISO and other HR/compliance requirements by tracking required documents, renewals, audit materials, and ensuring HR processes follow internal policies and regulations.
Assist with audit preparation and HR‑related documentation (e.g., ISO, regulatory requests).
Organize and distribute departmental mail.
Coordinate and process timesheets for agency/temporary workers, ensuring accuracy, approvals, and timely submission to the appropriate contacts.
Reconcile agency invoices for payment as required.
Assist with the completion of government and regulatory forms (e.g., T2200, requests from Service Canada, or equivalent).
Send reminders related to employee savings/benefit programs (e.g., RRSP enrollment deadlines and eligibility), where applicable.
Prepare and maintain HR reports
Support Dayforce implementation activities, including testing, process documentation, employee inquiries and assisting with change adoption across the organization.

Employee Engagement & Communications

Support employee engagement and recognition initiatives (e.g., awards, appreciation activities, and internal campaigns).
Assist with planning and coordinating company events and activities, including:

Holiday announcements and celebrations.
Employee activities and engagement initiatives.
Internal event planning and logistics.

Prepare and post employee announcements and corporate communications through available platforms (e.g., email, intranet, HRIS).
Help maintain a simple HR communications calendar to ensure consistent and organized messaging.
Draft and distribute HR‑related communications (e.g., policy updates, reminders, event communications, posters).
Translate or coordinate the translation of HR documents and communications as needed.
Help prepare and distribute employee surveys and assist with compiling feedback and results.

Employee Relations Support

Act as the first point of contact for day‑to‑day HR inquiries, escalating complex or sensitive matters to the appropriate HR team member or leader.
Provide employees with general guidance on HR policies, procedures, and available resources.
Support the consistent application of HR policies by directing employees to the correct documentation, forms, and tools.
Coordinate exit interviews, including scheduling, documentation, and basic data tracking.
Handle all employee information and workplace matters with a high level of confidentiality, empathy, and professionalism.
Monitor and maintain records of Work Permit and SIN expiry dates, ensuring timely follow‑up.
Track employee contract end dates.
Assist with the coordination and administration of employee programs, HR initiatives, and engagement activities that support a positive workplace culture.

Recruitment Support

Support the full-cycle recruitment process, from job posting to candidate onboarding.
Post job advertisements and manage the careers mailbox, ensuring timely responses to candidate inquiries.
Coordinate interviews, communicate with candidates, and manage interview schedules.
Conduct candidate pre-screening, background checks, and reference checks.
Maintain accurate candidate records and assist with applicant tracking and recruitment reporting.
Administer the employee referral program, including tracking referrals, participation, and incentive payouts.

Requirements and Skills:

College diploma or university degree in Human Resources Management, Business Administration, or a related field.
1–3 years of experience in an HR support, HR coordinator, or administrative role.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
High attention to detail and strong organizational and time‑management skills.
Excellent written and verbal communication skills.
Demonstrated ability to handle sensitive and confidential information with discretion.
Self‑motivated professional with a strong desire for continuous learning and growth.
Comfortable working in a dynamic, fast-paced environment.

Assets

Working towards or holding a CHRP (or equivalent) is an asset.
Previous experience working with HRIS and ERP systems (e.g., Dayforce, D365, Concur) and ticketing systems (e.g., Zendesk).
Experience supporting payroll, benefits, or timekeeping processes.
Experience with ISO or other audit/compliance environments.
Bilingual or multilingual abilities, particularly where translation of HR materials is required.
Team player who can step in and back up HR Generalists and other HR team members when required.
Ability to work in a dynamic, fast-paced environment, with the ability to adapt to changing priorities and business needs.

What Mircom Offers:

A great working environment
Competitive salary
Group insurance benefits
Company RRSP program

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.

At Mircom Group of Companies, we take a thoughtful and balanced approach to compensation. Salary ranges reflect the starting point for each role, while final offers are determined through a holistic assessment of the candidate’s skills, experience, qualifications, potential contributions, internal equity, and prevailing market conditions following the selection process. In addition to competitive pay, Mircom offers a comprehensive total rewards package that includes robust benefits coverage and RRSP.

Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited

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More about this job

Responsibilities

The HR Administrator supports the full employee lifecycle, including onboarding, recruitment coordination, and day-to-day HR operations. They are responsible for maintaining confidential records, managing the HR ticketing system, and assisting with compliance and employee engagement initiatives.

Requirements

Candidates should have a college diploma or university degree in HR or Business and 1-3 years of experience in an HR support role. Proficiency in Microsoft Office and the ability to handle sensitive information with discretion are required.

Skills

Onboarding
HRIS Management
Recruitment Coordination
Employee Relations
Payroll Support
Compliance Auditing
Confidential Record Keeping
Microsoft Office Suite
Disability Management
Immigration Administration
Employee Engagement
Internal Communications

Benefits

Group Insurance Benefits
Company RRSP Program

Visa sponsorship

Not detected in the job text

Keywords

Dayforce
D365
Concur
Zendesk
CHRP
ISO Compliance
WSIB
HRIS
ERP
Employee Lifecycle
Full-cycle Recruitment
Personnel Files
T2200
Service Canada
Organizational Charts
Applicant Tracking
Employee Referral Program

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