Jobs in Canada

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Added 7 mins ago
MD
Lobby Lead Worker - State Prog Admin, Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 7 mins ago
WI
TIG/MIG Welding Coordinator
Wesgar Inc.
Port Coquitlam, BC
- Full-time
Minimum 2 years of experience in a welding supervisory, lead-hand, coordinator, or similar leadership role.
Added 22 mins ago
(AMD Employee Referral Posting) Asset / Process Reliability, Manufacturing Technology
ArcelorMittal
Hamilton, ON
Communicate recommendations to leadership, operations and maintenance.
Added 22 mins ago
TC
Scheduler
Turner Construction | Canada
Toronto, ON
- Full-time
Turner Construction Company is a North America–based construction services firm with operations across Asia, India, and Europe. Founded in 1902, it is guided by values of active caring,…
Added 22 mins ago
MH
Billing & Client Support Coordinator
McGovern Hurley LLP
Toronto, ON
- Full-time
This role is required to be on-site five (5) days per week at our North York office, with overtime during peak periods (January to June) and month-end
Added 23 mins ago
IP
Field Service Technician
Integrated Power Services
AB · Edmonton, AB
- Full-time
Must have a valid Driver’s License and acceptable driving record
Added 23 mins ago
AD
(AMD Employee Referral Posting) Asset / Process Reliability, Manufacturing Technology
ArcelorMittal Dofasco
Hamilton, ON
- Full-time
Communicate recommendations to leadership, operations and maintenance.
Added 23 mins ago
L
Cybersecurity Operations Manager
Longo's
Vaughan, ON
- Full-time
…complex security challenges? Join us as a Manager, Cybersecurity Operations and lead security operations, incident response, and continuous improvement initiatives that help protect our…
Added 37 mins ago
SC
Manager, Change Management & Internal Communications
Sunrise Credit Union
Canada
- Full-time
…communications, and engagement initiatives. The Manager also provides leadership to the Coordinator, Learning & Development and Specialist, Training, ensuring that learning, communications,…
Added 52 mins ago
Scheduler
Turner Construction
Toronto, ON
Turner Construction Company is a North America–based construction services firm with operations across Asia, India, and Europe. Founded in 1902, it is guided by values of active caring,…
Added 52 mins ago
G
Lead Environment, Water Compliance
Glencore
Sparwood, BC
- $108,000 to $127,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada .
Added 1 hour ago
K
Project Coordinator Co-Op
Kabam
Vancouver, BC
- Internship
The Project Coordinator Co-Op keeps Kabam's Creative Services (CS) team organized and running smoothly. CS produces marketing creative (key art, UA ads, video, social assets) for multiple…
Added 1 hour ago
VC
HR Coordinator
Valsoft Corporation
Remote, Canada
- Full-time
- Remote
As our HR Coordinator you play a central role in how smoothly newly acquired businesses join Edelweiss Group, while also being available to support HR needs across the portfolio wherever…
Added 1 hour ago
J(
Project Controls Coordinator III
JSG (Johnson Service Group, Inc.)
Calgary, AB
- Contract
General understanding of pipeline and terminal operations.
Added 1 hour ago
MI
Junior Project Coordinator
Macon Industries Inc.
Chemainus, BC
- Full-time
The Junior Project Coordinator supports the planning and execution of standard projects for both stock and client work, working closely with the design team, sales leads, and operations to…
Added 1 hour ago
SG
Mobile Maintenance Planner
Skeena Gold + Silver
BC · Kitimat-Stikine A, BC
- $50 to $55 CAD / hour
- Full-time
Must have a minimum of 5 years direct experience in heavy equipment and/or mining maintenance · Must have a Valid Driver’s License
Added 1 hour ago
EP
Operations Coordinator
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
The Operations Coordinator maintains the work order system by assigning work orders, auditing work completion, and ensuring integrity of the work orders. They are the liaison between those…
Added 1 hour ago
TC
Site Superintendent
Tridon Communications
Fort McMurray, AB
- Full-time
Candidates must reside in Fort McMurray or be willing to relocate
Added 1 hour ago
TC
Site Superintendent
Tridon Communications
AB · Edmonton, AB
- Full-time
Candidates must reside in Fort McMurray or be willing to relocate
Added 1 hour ago
TC
Site Superintendent
Tridon Communications
AB · Calgary, AB
- Full-time
Candidates must reside in Fort McMurray or be willing to relocate
Added 1 hour ago
AG
Project Coordinator
ATCO Group
AB · Calgary, AB
- Full-time
ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main…
Added 2 hours ago
BO
Program Coordinator, Youth Drop-In
BGC Okanagan
West Kelowna, BC
- Full-time
BGC Okanagan is hiring a temporary, full-time Program Coordinator for our Youth Drop-In Program at the Westside Youth Centre in West Kelowna, BC. The Youth Drop-In Program supports young…
Added 2 hours ago
L
Project Coordinator, Mining
Ledcor
St. Lawrence, NL
- Full-time
We are seeking a skilled and experienced Project Coordinator with a specialty in Mining Engineering to manage and oversee all aspects of our ongoing mining projects. In this role, you will…
Added 2 hours ago
Field Coordinator Intern - MEC Transportation - Canada (Summer 2027)
Kiewit
Toronto, ON · Ottawa, ON
Must have a valid Driver’s License
Added 2 hours ago
CS
Youth Experience Assistant (Toronto)
Circuit Stream
Toronto, ON
- $20 CAD / hour
- Internship
We are looking for 2 enthusiastic Youth Experience Assistants to support our Coordinator, Instructors and students throughout the camp day; from welcoming students and helping with…

MM NOVA TECH LTD

Executive Assistant to Chief Executive Officer

Vaughan, ON, Canada

Compensation: $50,000 - $60,000 annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $50,000 - $60,000 annually
Job type: Full-time
Apply by: May 9, 2027
Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Posting language: English
Posted: Nov 10, 2026

Original job description

MM Nova Tech is a technology-driven company focused on developing innovative software solutions, including Nova CRM, a SaaS-based CRM platform designed for the real estate industry.

We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's day-to-day operations and organisational efficiency.

This role goes beyond traditional administrative support. The ideal candidate will work closely with the CEO, coordinate across departments, follow up on key priorities, streamline processes and help ensure that important business activities move forward smoothly.

Key Responsibilities

1. Executive & Administrative Support

Provide direct administrative and executive support to the CEO.
Manage calendars, schedule meetings, coordinate appointments and organise business engagements.
Prepare meeting agendas, take minutes, document key discussions and follow up on action items.
Handle correspondence, emails, reports and other confidential communications professionally.

2. Operations & Business Coordination

Assist in managing day-to-day operational activities and ensure smooth coordination across departments.
Identify operational gaps, follow up on pending tasks and help implement solutions to improve efficiency.
Coordinate with different teams to ensure deadlines, priorities and business requirements are met.
Track important assignments and ensure timely updates are provided to the CEO.

3. Reporting & Documentation

Prepare, maintain and update reports, presentations, trackers and business documents.
Create and manage Excel sheets for operational tracking, reporting and data management.
Prepare professional presentations, business summaries and documents using Microsoft Word and PowerPoint.
Maintain organised records, files, company documentation and important business information.

4. Cross-Functional Coordination

Act as a coordination point between the CEO and internal teams.
Follow up with department heads and team members on assigned responsibilities and deliverables.
Assist with internal meetings, business reviews, project updates and management discussions.
Ensure important information is communicated accurately and in a timely manner.

5. Process & Organisational Support

Assist in streamlining administrative and operational processes.
Maintain structured systems for task tracking, documentation and follow-ups.
Take ownership of assigned responsibilities and ensure tasks are completed without constant supervision.
Support special projects, initiatives and other business requirements as directed by the CEO.

Required Skills & Qualifications

2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Excellent verbal and written communication skills in English.
Strong command of Microsoft Office, particularly MS Word, Excel and PowerPoint.
Good knowledge of Excel functions, data management, reporting and spreadsheet preparation.
Excellent organisational, time-management and multitasking abilities.
Strong follow-up skills with the ability to coordinate with multiple teams and stakeholders.
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving skills and the ability to work independently.
A proactive attitude with a strong sense of ownership, accountability and attention to detail.

Preferred Qualifications

Experience working directly with senior management, founders or CEOs.
Exposure to technology, SaaS or startup environments.
Experience in operations coordination, business administration or project management.
Familiarity with task management and collaboration tools.

What we offer

An opportunity to work directly with the CEO and senior leadership.
Exposure to business operations, strategic initiatives and decision-making processes.
Opportunities to take ownership of projects and responsibilities beyond traditional administrative work.
A dynamic and collaborative work environment.
Opportunities for professional development, learning and career growth within the organisation.

Compensation: $50,000 - $60,000 annually

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct executive and administrative support to the CEO, including calendar and meeting management, correspondence, documentation, and follow-up on action items. Coordinate operational priorities across teams, prepare reports and presentations, improve processes, and support special projects.

Requirements

Requires 2–5 years of experience in executive assistance, personal assistance, operations coordination, or a similar role, along with strong English communication and Microsoft Office skills. Candidates should be highly organized, proactive, discreet with confidential information, and able to coordinate across teams and work independently.

Skills

Executive Support
Calendar Management
Meeting Coordination
Cross-Functional Coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Reporting
Data Management
Documentation
Task Tracking
Stakeholder Communication
Time Management
Problem-Solving
Confidentiality

Benefits

Professional Development
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
Executive Support
Calendar Management
Meeting Agendas
Meeting Minutes
Action Items
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Excel Functions
Data Management
Operational Tracking
Reporting
Business Documentation
Cross-Functional Coordination
Operations Coordination
Process Improvement
Task Management
Project Management
Business Administration
SaaS
Technology
Real Estate

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Jobs in Canada