Jobs in Canada

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Added 21 mins ago
CD
Specialist, Intervenor
CNIB Deafblind Community Services
Windsor, ON
- $28.83 CAD / hour
- Full-time
Contact: Sally Teng, Coordinator, People Engagement & Operations
Added 21 mins ago
CD
Specialist, Intervenor
CNIB Deafblind Community Services
London, ON
- $28.83 CAD / hour
- Full-time
Contact: Sally Teng, Coordinator, People Engagement & Operations
Added 21 mins ago
S&
Ecommerce Coordinator
SPIER & MACKAY
Mississauga, ON
- Full-time
Spier & Mackay is seeking a detail-oriented and organized eCommerce Coordinator to support daily website operations, product data entry, merchandising, and promotional updates. The ideal…
Added 22 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 22 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 22 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 22 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 22 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 22 mins ago
S
Inventory Coordinator
Seaspan
North Vancouver, BC
- Full-time
The Inventory Coordinator is responsible for inventory reporting, Equipment and material disposition, capacity/utilization analysis and reporting of Key Performance Indicator (KPI) metrics…
Added 37 mins ago
Material Coordinator (Burlington)
Umicore
Burlington, ON
Interpret daily production schedules to allocate materials and support manufacturing requirements.
Added 51 mins ago
S
Human Resources Director
SiteTalent
Kamloops, BC
- $150,000 to $175,000 CAD / year
- Full-time
…listens to its people, moves quickly, and builds structure to support growth - not bureaucracy for its own…
Added 51 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Halifax, NS
- $50,000 to $53,520 CAD / year
- Full-time
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 51 mins ago
KP
Coordinator, Trades Operations & Logistics - Competition ID: 4884
Kwantlen Polytechnic University
Surrey, BC
- Full-time
Must have experience and/or training relating to shop/lab safety
Added 51 mins ago
JI
Precast Coordinator
Jayne Industries Inc.
Stoney Creek, NB
- Full-time
…combines technical expertise with practical problem-solving to support our diverse clientele. Known for delivering standard products quickly and offering customized solutions to meet…
Added 51 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Winnipeg, MB
- $50,000 to $53,520 CAD / year
- Full-time
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 51 mins ago
MC
Coordinator, Digital Solutions
MS Canada
AB · Edmonton, AB
- $50,000 to $53,520 CAD / year
- Full-time
As the Coordinator, Digital Solutions, you will help deliver and support the digital platforms, campaigns, and tools that connect people with MS Canada. You'll ensure digital experiences…
Added 1 hour ago
HS
Céla Operations & E-Commerce Coordinator
Hammam Spa by Céla
Toronto, ON
- Full-time
Céla is a Canadian skincare brand and sister company of Toronto's Hammam Spa. We're looking for a hands-on coordinator to work directly with our Operations Manager and Company Director. No…
Added 1 hour ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
…Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's day-to-day operations and organisational…
Added 1 hour ago
TC
Retail Store Coordinator Full Time Winners - Woodbridge
TJX Canada – Winners, Marshalls, HomeSense
Woodbridge, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
LH
Job Title Coordinator
Lookout Housing + Health Society
Vancouver, BC
- Full-time
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 1 hour ago
GN
Supervisor, Massage Therapy & Treatments - 6-Month Contract
Groupe Nordik
Chelsea, QC
- Contract
You will play a key role in overseeing operations, service quality, team support, and the overall guest experience.
Added 1 hour ago
OD
Service Coordinator
Overhead Door Corporation
Calgary, AB
- Full-time
We have an immediate opening for a Service Coordinator in our Calgary Branch. Reporting to the Branch Office Supervisor, the Service Coordinator is vital to our everyday operations, and…
Added 1 hour ago
NW
Enrolment & Academics Manager [15 Month Contract]
New West College
Calgary, AB
- Contract
Reporting to executive management, this role sits where operations meets student success. You’ll drive enrolment, oversee the full student lifecycle, monitor academics and be compliant with…
Added 1 hour ago
TB
Operations Administrator
The Berkeley
Halifax, NS
- Full-time
Our General Managers are responsible for running the day-to-day operations and people management functions of the business. The Operations Administrator is the support for our management…
Added 1 hour ago
M
Administrative Coordinator
moneyGenius
Remote, Canada
- Full-time
- Remote
We need a detail-oriented, resourceful, and reliable Administrative Coordinator to join our growing Admin Team and help keep our day-to-day operations and projects running smoothly. In this…

MM NOVA TECH LTD

Executive Assistant to Chief Executive Officer

Vaughan, ON, Canada

Compensation: $50,000 - $60,000 annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $50,000 - $60,000 annually
Job type: Full-time
Apply by: May 9, 2027
Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Posting language: English
Posted: Nov 10, 2026

Original job description

MM Nova Tech is a technology-driven company focused on developing innovative software solutions, including Nova CRM, a SaaS-based CRM platform designed for the real estate industry.

We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's day-to-day operations and organisational efficiency.

This role goes beyond traditional administrative support. The ideal candidate will work closely with the CEO, coordinate across departments, follow up on key priorities, streamline processes and help ensure that important business activities move forward smoothly.

Key Responsibilities

1. Executive & Administrative Support

Provide direct administrative and executive support to the CEO.
Manage calendars, schedule meetings, coordinate appointments and organise business engagements.
Prepare meeting agendas, take minutes, document key discussions and follow up on action items.
Handle correspondence, emails, reports and other confidential communications professionally.

2. Operations & Business Coordination

Assist in managing day-to-day operational activities and ensure smooth coordination across departments.
Identify operational gaps, follow up on pending tasks and help implement solutions to improve efficiency.
Coordinate with different teams to ensure deadlines, priorities and business requirements are met.
Track important assignments and ensure timely updates are provided to the CEO.

3. Reporting & Documentation

Prepare, maintain and update reports, presentations, trackers and business documents.
Create and manage Excel sheets for operational tracking, reporting and data management.
Prepare professional presentations, business summaries and documents using Microsoft Word and PowerPoint.
Maintain organised records, files, company documentation and important business information.

4. Cross-Functional Coordination

Act as a coordination point between the CEO and internal teams.
Follow up with department heads and team members on assigned responsibilities and deliverables.
Assist with internal meetings, business reviews, project updates and management discussions.
Ensure important information is communicated accurately and in a timely manner.

5. Process & Organisational Support

Assist in streamlining administrative and operational processes.
Maintain structured systems for task tracking, documentation and follow-ups.
Take ownership of assigned responsibilities and ensure tasks are completed without constant supervision.
Support special projects, initiatives and other business requirements as directed by the CEO.

Required Skills & Qualifications

2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Excellent verbal and written communication skills in English.
Strong command of Microsoft Office, particularly MS Word, Excel and PowerPoint.
Good knowledge of Excel functions, data management, reporting and spreadsheet preparation.
Excellent organisational, time-management and multitasking abilities.
Strong follow-up skills with the ability to coordinate with multiple teams and stakeholders.
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving skills and the ability to work independently.
A proactive attitude with a strong sense of ownership, accountability and attention to detail.

Preferred Qualifications

Experience working directly with senior management, founders or CEOs.
Exposure to technology, SaaS or startup environments.
Experience in operations coordination, business administration or project management.
Familiarity with task management and collaboration tools.

What we offer

An opportunity to work directly with the CEO and senior leadership.
Exposure to business operations, strategic initiatives and decision-making processes.
Opportunities to take ownership of projects and responsibilities beyond traditional administrative work.
A dynamic and collaborative work environment.
Opportunities for professional development, learning and career growth within the organisation.

Compensation: $50,000 - $60,000 annually

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct executive and administrative support to the CEO, including calendar and meeting management, correspondence, documentation, and follow-up on action items. Coordinate operational priorities across teams, prepare reports and presentations, improve processes, and support special projects.

Requirements

Requires 2–5 years of experience in executive assistance, personal assistance, operations coordination, or a similar role, along with strong English communication and Microsoft Office skills. Candidates should be highly organized, proactive, discreet with confidential information, and able to coordinate across teams and work independently.

Skills

Executive Support
Calendar Management
Meeting Coordination
Cross-Functional Coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Reporting
Data Management
Documentation
Task Tracking
Stakeholder Communication
Time Management
Problem-Solving
Confidentiality

Benefits

Professional Development
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
Executive Support
Calendar Management
Meeting Agendas
Meeting Minutes
Action Items
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Excel Functions
Data Management
Operational Tracking
Reporting
Business Documentation
Cross-Functional Coordination
Operations Coordination
Process Improvement
Task Management
Project Management
Business Administration
SaaS
Technology
Real Estate

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Work requirements

Jobs in Canada