Jobs in Canada

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Added 15 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
Our team is looking to fill a current vacant position of Coordinator, Digital Solutions. This is a full-time position working 35 hours per week anywhere in Canada. Please apply by November…
Added 15 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
Our team is looking to fill a current vacant position of Coordinator, Digital Solutions. This is a full-time position working 35 hours per week anywhere in Canada. Please apply by November…
Added 15 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
Our team is looking to fill a current vacant position of Coordinator, Digital Solutions. This is a full-time position working 35 hours per week anywhere in Canada. Please apply by November…
Added 15 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
Our team is looking to fill a current vacant position of Coordinator, Digital Solutions. This is a full-time position working 35 hours per week anywhere in Canada. Please apply by November…
Added 15 mins ago
MC
Coordinator, Digital Solutions
MS Canada
Remote, Canada
- $50,000 to $53,520 CAD / year
- Full-time
- Remote
Our team is looking to fill a current vacant position of Coordinator, Digital Solutions. This is a full-time position working 35 hours per week anywhere in Canada. Please apply by November…
Added 15 mins ago
Coordinator, Graduate Program Completion
University of Toronto
Toronto, ON
Working within a dynamic team under the direction of the Associate Director, Graduate Academic Services, the Coordinator, Graduate Program Completion will enhance the quality of student…
Added 44 mins ago
KP
Coordinator, Trades Operations & Logistics - Competition ID: 4884
Kwantlen Polytechnic University
Surrey, BC
- Full-time
Must have experience and/or training relating to shop/lab safety
Added 44 mins ago
SD
Senior Estimator - ICI and Tenant Improvements
SAWW Developments
Vancouver, BC
- Full-time
SAWW Developments is looking to hire an Estimating Coordinator that supports the Estimating Manager in identifying, organizing, preparing, and tracking construction tender opportunities.…
Added 44 mins ago
SP
Planned Giving Coordinator
St. Paul's Foundation
Vancouver, BC
- $57,000 to $70,000 CAD / year
- Full-time
Location: Hybrid (3 days in office per week)
Added 44 mins ago
OI
Take-off and Estimating Coordinator
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Are you detail-oriented, analytical, and looking to build a rewarding career in HVAC? As a Take-off & Estimating Coordinator, you'll play a critical role in turning project opportunities…
Added 45 mins ago
Labour Relations Officer - Workers Compensation Policy USW-036-26
BC Nurses' Union
Burnaby, BC
The successful applicant must have:
Added 45 mins ago
Learning Program Coordinator - 12-month contract
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON · Montreal, QC
This role follows a hybrid work model, with an in-office presence required three days per week at the designated office location
Added 45 mins ago
Learning Program Coordinator
The Canada Life Assurance Company
Canada
This role follows a hybrid work model, with an in-office presence required three days per week at the designated office location
Added 1 hour ago
BN
Labour Relations Officer - Workers Compensation Policy USW-036-26
BC Nurses' Union
Burnaby, BC
- Full-time
The Successful Applicant Must Have
Added 1 hour ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
Assist with internal meetings, business reviews, project updates and management discussions.
Added 1 hour ago
E
Project Coordinator – Infrastructure
EXP
Fredericton, NB
- Full-time
EXP is looking for an organized and motivated Project Coordinator to join our Fredericton Infrastructure team.
Added 1 hour ago
Project Coordinator
Pomerleau
Toronto, ON
As a Project Coordinator working in our Buildings team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project needs.…
Added 1 hour ago
BC
Project Coordinator (Senior Systems Analyst)
British Columbia Institute of Technology
Burnaby, BC
- $84,685 to $112,200 CAD / year
- Full-time
BCIT’s ITS Project Management Office is seeking a regular, full-time (1.0 FTE) Project Coordinator (Senior Systems Analyst). This position coordinates assigned workstream projects to…
Added 1 hour ago
Justice Systems Navigator
Tungasuvvingat Inuit
Ottawa, ON
o In collaboration with the Project Coordinator, complete all required administrative duties of the role including (but not limited to) manage intake, coordinate data gathering, maintain…
Added 1 hour ago
Education and Training Coordinator
Tungasuvvingat Inuit
Ottawa, ON
Reporting to the Manager of Kamatsiarniq Initiatives, the Education and Training Coordinator is responsible for the successful implementation of Cultural Sensitivity Training and…
Added 1 hour ago
ZA
Proposal and Asset Coordinator
ZAS Architects + Interiors
ON · Toronto, Ontario
- Full-time
ZAS Toronto Office is looking for a creative and talented Proposal and Asset Coordinator to join our Business Development + Marketing team. The ideal candidate is seeking a position with a…
Added 2 hours ago
EV
Lead Environment, Water Compliance
Elk Valley Resources
Sparwood, BC
- $108,000 to $127,000 CAD / year
…British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous…
Added 2 hours ago
EV
Lead Environment, Water Compliance
Elk Valley Resources
Sparwood, BC
- $108,000 to $127,000 CAD / year
- Full-time
…British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous…
Added 2 hours ago
P
Stakeholder Communications Coordinator (Construction)
PACT
Mississauga, ON
- Full-time
Support the development and maintenance of project schedules, workplans, action plans, and engagement plans related to stakeholder-facing activities.
Added 2 hours ago
TS
Health & Safety Coordinator
TalentSphere Staffing Solutions
Brant, ON
- Full-time
…Southwestern Ontario, is seeking an experienced Health & Safety Coordinator to support the administration and ongoing maintenance of its health and safety…

MM NOVA TECH LTD

Executive Assistant to Chief Executive Officer

Vaughan, ON, Canada

Compensation: $50,000 - $60,000 annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $50,000 - $60,000 annually
Job type: Full-time
Apply by: May 9, 2027
Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Posting language: English
Posted: Nov 10, 2026

Original job description

MM Nova Tech is a technology-driven company focused on developing innovative software solutions, including Nova CRM, a SaaS-based CRM platform designed for the real estate industry.

We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's day-to-day operations and organisational efficiency.

This role goes beyond traditional administrative support. The ideal candidate will work closely with the CEO, coordinate across departments, follow up on key priorities, streamline processes and help ensure that important business activities move forward smoothly.

Key Responsibilities

1. Executive & Administrative Support

Provide direct administrative and executive support to the CEO.
Manage calendars, schedule meetings, coordinate appointments and organise business engagements.
Prepare meeting agendas, take minutes, document key discussions and follow up on action items.
Handle correspondence, emails, reports and other confidential communications professionally.

2. Operations & Business Coordination

Assist in managing day-to-day operational activities and ensure smooth coordination across departments.
Identify operational gaps, follow up on pending tasks and help implement solutions to improve efficiency.
Coordinate with different teams to ensure deadlines, priorities and business requirements are met.
Track important assignments and ensure timely updates are provided to the CEO.

3. Reporting & Documentation

Prepare, maintain and update reports, presentations, trackers and business documents.
Create and manage Excel sheets for operational tracking, reporting and data management.
Prepare professional presentations, business summaries and documents using Microsoft Word and PowerPoint.
Maintain organised records, files, company documentation and important business information.

4. Cross-Functional Coordination

Act as a coordination point between the CEO and internal teams.
Follow up with department heads and team members on assigned responsibilities and deliverables.
Assist with internal meetings, business reviews, project updates and management discussions.
Ensure important information is communicated accurately and in a timely manner.

5. Process & Organisational Support

Assist in streamlining administrative and operational processes.
Maintain structured systems for task tracking, documentation and follow-ups.
Take ownership of assigned responsibilities and ensure tasks are completed without constant supervision.
Support special projects, initiatives and other business requirements as directed by the CEO.

Required Skills & Qualifications

2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Excellent verbal and written communication skills in English.
Strong command of Microsoft Office, particularly MS Word, Excel and PowerPoint.
Good knowledge of Excel functions, data management, reporting and spreadsheet preparation.
Excellent organisational, time-management and multitasking abilities.
Strong follow-up skills with the ability to coordinate with multiple teams and stakeholders.
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving skills and the ability to work independently.
A proactive attitude with a strong sense of ownership, accountability and attention to detail.

Preferred Qualifications

Experience working directly with senior management, founders or CEOs.
Exposure to technology, SaaS or startup environments.
Experience in operations coordination, business administration or project management.
Familiarity with task management and collaboration tools.

What we offer

An opportunity to work directly with the CEO and senior leadership.
Exposure to business operations, strategic initiatives and decision-making processes.
Opportunities to take ownership of projects and responsibilities beyond traditional administrative work.
A dynamic and collaborative work environment.
Opportunities for professional development, learning and career growth within the organisation.

Compensation: $50,000 - $60,000 annually

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct executive and administrative support to the CEO, including calendar and meeting management, correspondence, documentation, and follow-up on action items. Coordinate operational priorities across teams, prepare reports and presentations, improve processes, and support special projects.

Requirements

Requires 2–5 years of experience in executive assistance, personal assistance, operations coordination, or a similar role, along with strong English communication and Microsoft Office skills. Candidates should be highly organized, proactive, discreet with confidential information, and able to coordinate across teams and work independently.

Skills

Executive Support
Calendar Management
Meeting Coordination
Cross-Functional Coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Reporting
Data Management
Documentation
Task Tracking
Stakeholder Communication
Time Management
Problem-Solving
Confidentiality

Benefits

Professional Development
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
Executive Support
Calendar Management
Meeting Agendas
Meeting Minutes
Action Items
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Excel Functions
Data Management
Operational Tracking
Reporting
Business Documentation
Cross-Functional Coordination
Operations Coordination
Process Improvement
Task Management
Project Management
Business Administration
SaaS
Technology
Real Estate

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Work requirements

Jobs in Canada