Jobs in Canada

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Added 1 min ago
E
Head of Enterprise Project & Change Management
Equifax
Toronto, ON
- Full-time
…(KPIs), scorecards, financial forecasts, and status summaries for senior leadership, steering committees, and…
Added 2 mins ago
EV
Senior Administrator, Database
Elk Valley Resources
Sparwood, BC · Calgary, AB
- $96,000 to $113,000 CAD / year
Reposting to the Supervisor, Business Intelligence, the Senior Administrator, Database, will provide hands-on leadership and technical expertise in the support, maintenance and…
Added 2 mins ago
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Senior Embedded Security Developer
Lumentum
Ottawa, ON · Canada - Ottawa (Bill Leathem)
- Full-time
Lumentum is seeking a Senior Embedded Security Developer to design, implement, and validate security features for next-generation optical circuit switch platforms. This role focuses on…
Added 2 mins ago
IF
Senior Learning Experience Designer
Intact FC
Toronto, ON · Ottawa, ON · Mississauga, ON · Montreal, QC · Quebec, QC · Laval, QC · Vancouver, BC · Calgary, AB
- Full-time
We are looking for a creative and experienced Senior Learning Experience Designer to join our Learning & Development - Design and Innovation team for a 12-month contract/secondment. In this…
Added 2 mins ago
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HSE and Sustainability Lead
Hitachi
London, ON · (HE)Office_ON, Stoney Creek
- Full-time
Hitachi Energy is seeking an HSE & Sustainability Senior Specialist to support HSE and sustainability activities at our Stoney Creek facility. In this role, you will help shape the systems,…
Added 2 mins ago
AS
Senior Manager RCI & CAPA - Clinical development/GCP experience
Alphanumeric Systems
Mississauga, ON
- $49 CAD / hour
- Contract
Alphanumeric is hiring a Senior Manager for Root Cause Investigation (RCI) and Corrective and Preventive Action (CAPA) to work on-site in Mississauga, ON, for one of the biggest
Added 17 mins ago
SE
Senior Product Owner - EV Charging Solutions
Schneider Electric
Richmond, BC
- $114,750 to $162,000 CAD / year
- Full-time
…continue to develop and expand this portfolio, we're looking for a Senior Product Owner, EV Charger to take ownership of our products and guide them through every stage of their…
Added 17 mins ago
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Tax Principal
Vaco
Oakville, ON
- $180,000 to $220,000 CAD / year
- Full-time
Reporting directly to the Managing Partner, the Tax Principal will play a senior leadership role focused on Canadian domestic tax, family office and tax planning. This is a newly created…
Added 17 mins ago
IM
Senior Manager, Technical Support
Ingram Micro
Mississauga, ON
- $150,000 to $165,000 CAD / year
- Full-time
…global team that resolves their toughest issues. You'll lead senior engineers and Technical Account Managers across time zones, and you'll be the technical leader in the room on high-impact…
Added 17 mins ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
Experience working directly with senior management, founders or CEOs.
Added 17 mins ago
WC
Senior Manager, Business Development
Walmart Canada
Mississauga, ON
- Full-time
Added 17 mins ago
TC
AVP Finance, Store Operations & Loss Prevention
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $139,216 to $210,812.8 CAD / year
- Full-time
…Estate. In this executive leadership role, you'll partner with senior business leaders to develop long-term financial strategies, optimize performance across a large complex operating…
Added 17 mins ago
CR
Health & Wellness Manager - 6 month contract
COGIR Real Estate
Oakville, ON
- Full-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 17 mins ago
ME
Construction Manager
Morson Edge (Canada)
Hamilton, ON
- $90,000 to $140,000 CAD / year
- Full-time
5-10 years of experience working in a project execution role at a senior level.
Added 17 mins ago
BC
Director, Technology
BC Cancer Foundation
Vancouver, BC
- Full-time
Reporting to the Senior Vice President, Chief Strategy & Business Intelligence Officer, the Director leads a small team and works closely with business leaders, the Provincial Health…
Added 17 mins ago
MS
Draftsperson
Monument-Urso Surveying Ltd.
Ottawa, ON
- Full-time
We are seeking a Draftsperson to join our team. The successful candidate will work closely with our senior team and field staff to process survey data and produce accurate, high-quality…
Added 17 mins ago
PA
Intermediate and Senior STEM Tutors
Prep Academy Tutors
Richmond Hill, ON
- Contract
We are seeking Intermediate and Senior STEM (Grade 6-12) teachers in the following areas: Math and Science (Physics, Biology, Chemistry). They will provide academic support to students…
Added 17 mins ago
OR
Senior Financial Analyst
OSL Retail Services Inc
Mississauga, ON
- Other
We are seeking a Senior Financial Analyst. Reporting to the Director of Finance, our ideal candidate is a key contributor to the finance team providing exceptional planning, analytical, and…
Added 17 mins ago
O
Vehicle Inspection Manager
OPENLANE
Toronto, ON · Brampton, ON · CAN - ON - Brampton (Toronto)
- $95,000 CAD / year
- Full-time
Must possess aptitude for reporting and analyzing data (inventory, financial and operational in nature) accurately and quickly
Added 17 mins ago
Senior Product Manager - 26434
Enverus
Calgary, AB
Senior Product Manager - Enverus ONE Asset Library & Spaces
Added 17 mins ago
Senior Consultant, Strategic & Negotiations
Bell
Toronto, ON
For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week
Added 32 mins ago
SC
ERP Project Communication & Change Manager (70309725)
Sodexo Canada Ltd
Mississauga, ON
- Full-time
Added 32 mins ago
SC
Analyste Senior, livraison de services aux clients bilingue (70309755)
Sodexo Canada Ltd
Montreal, QC
- Full-time
Mode de travail : À temps plein, en présentiel (5 jours par semaine)
Added 32 mins ago
T&
Director (Lead) - Corporate Occupier
Turner & Townsend
Toronto, ON
- Full-time
Serving as a senior leader within Turner & Townsend's Corporate Occupier Fit-Out team, contributing to the growth, performance, and strategic direction of the business.
Added 32 mins ago
RB
Intermediate Electrical Technologist
R.J. Burnside & Associates Limited
Barrie, ON · Guelph, ON · Newmarket, ON · Orangeville, ON · Woodstock, ON · Wingham, ON · Pickering, ON · Collingwood, ON · ON · Mississauga, ON · Stoney Creek, ON
- Full-time
…scopes of work, deliverable lists, and estimated hours. Join senior team members at client meetings and site visits to understand project needs and identify opportunities for other Burnside…

MM NOVA TECH LTD

Executive Assistant to Chief Executive Officer

Vaughan, ON, Canada

Compensation: $50,000 - $60,000 annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $50,000 - $60,000 annually
Job type: Full-time
Apply by: May 9, 2027
Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Posting language: English
Posted: Nov 10, 2026

Original job description

MM Nova Tech is a technology-driven company focused on developing innovative software solutions, including Nova CRM, a SaaS-based CRM platform designed for the real estate industry.

We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's day-to-day operations and organisational efficiency.

This role goes beyond traditional administrative support. The ideal candidate will work closely with the CEO, coordinate across departments, follow up on key priorities, streamline processes and help ensure that important business activities move forward smoothly.

Key Responsibilities

1. Executive & Administrative Support

Provide direct administrative and executive support to the CEO.
Manage calendars, schedule meetings, coordinate appointments and organise business engagements.
Prepare meeting agendas, take minutes, document key discussions and follow up on action items.
Handle correspondence, emails, reports and other confidential communications professionally.

2. Operations & Business Coordination

Assist in managing day-to-day operational activities and ensure smooth coordination across departments.
Identify operational gaps, follow up on pending tasks and help implement solutions to improve efficiency.
Coordinate with different teams to ensure deadlines, priorities and business requirements are met.
Track important assignments and ensure timely updates are provided to the CEO.

3. Reporting & Documentation

Prepare, maintain and update reports, presentations, trackers and business documents.
Create and manage Excel sheets for operational tracking, reporting and data management.
Prepare professional presentations, business summaries and documents using Microsoft Word and PowerPoint.
Maintain organised records, files, company documentation and important business information.

4. Cross-Functional Coordination

Act as a coordination point between the CEO and internal teams.
Follow up with department heads and team members on assigned responsibilities and deliverables.
Assist with internal meetings, business reviews, project updates and management discussions.
Ensure important information is communicated accurately and in a timely manner.

5. Process & Organisational Support

Assist in streamlining administrative and operational processes.
Maintain structured systems for task tracking, documentation and follow-ups.
Take ownership of assigned responsibilities and ensure tasks are completed without constant supervision.
Support special projects, initiatives and other business requirements as directed by the CEO.

Required Skills & Qualifications

2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Operations Coordinator or in a similar role.
Excellent verbal and written communication skills in English.
Strong command of Microsoft Office, particularly MS Word, Excel and PowerPoint.
Good knowledge of Excel functions, data management, reporting and spreadsheet preparation.
Excellent organisational, time-management and multitasking abilities.
Strong follow-up skills with the ability to coordinate with multiple teams and stakeholders.
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving skills and the ability to work independently.
A proactive attitude with a strong sense of ownership, accountability and attention to detail.

Preferred Qualifications

Experience working directly with senior management, founders or CEOs.
Exposure to technology, SaaS or startup environments.
Experience in operations coordination, business administration or project management.
Familiarity with task management and collaboration tools.

What we offer

An opportunity to work directly with the CEO and senior leadership.
Exposure to business operations, strategic initiatives and decision-making processes.
Opportunities to take ownership of projects and responsibilities beyond traditional administrative work.
A dynamic and collaborative work environment.
Opportunities for professional development, learning and career growth within the organisation.

Compensation: $50,000 - $60,000 annually

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct executive and administrative support to the CEO, including calendar and meeting management, correspondence, documentation, and follow-up on action items. Coordinate operational priorities across teams, prepare reports and presentations, improve processes, and support special projects.

Requirements

Requires 2–5 years of experience in executive assistance, personal assistance, operations coordination, or a similar role, along with strong English communication and Microsoft Office skills. Candidates should be highly organized, proactive, discreet with confidential information, and able to coordinate across teams and work independently.

Skills

Executive Support
Calendar Management
Meeting Coordination
Cross-Functional Coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Reporting
Data Management
Documentation
Task Tracking
Stakeholder Communication
Time Management
Problem-Solving
Confidentiality

Benefits

Professional Development
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
Executive Support
Calendar Management
Meeting Agendas
Meeting Minutes
Action Items
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Excel Functions
Data Management
Operational Tracking
Reporting
Business Documentation
Cross-Functional Coordination
Operations Coordination
Process Improvement
Task Management
Project Management
Business Administration
SaaS
Technology
Real Estate

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Jobs in Canada