Operations Coordinator
- Newmarket, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
MCM D’Lusso Construction is a family-run company specializing in premium tile, stone, renovation, and construction finishing services for residential and commercial projects across Collingwood, Barrie, the Greater Toronto Area, and surrounding communities. The company is recognized for precise, durable work and high-quality craftsmanship.
We are seeking an organized and proactive Operations Coordinator to help keep projects moving efficiently from the office to the field. The position will coordinate materials, purchasing, deliveries, schedules, documentation, and communication between internal teams and subcontractors. This role is well suited to someone who thrives in a fast-paced environment, can manage competing priorities, and is interested in growing into broader construction operations or project coordination responsibilities.
YOUR DAY TO DAY
We are seeking an organized and proactive Operations Coordinator to help keep projects moving efficiently from the office to the field. The position will coordinate materials, purchasing, deliveries, schedules, documentation, and communication between internal teams and subcontractors. This role is well suited to someone who thrives in a fast-paced environment, can manage competing priorities, and is interested in growing into broader construction operations or project coordination responsibilities.
YOUR DAY TO DAY
- Coordinate day-to-day office operations and help ensure projects move efficiently from estimating through execution.
- Serve as a key liaison between the office, field teams, site supervisors, warehouse personnel, subcontractors, and suppliers.
- Receive awarded projects from the estimating team and initiate the required operational activities.
- Coordinate the procurement of tile, flooring, raw materials, and other project supplies.
- Prepare, process, and track purchase orders and related project documentation.
- Organize project materials and coordinate with warehouse personnel to ensure items are selected, prepared, and ready for delivery.
- Plan and coordinate material deliveries to job sites based on project schedules and field requirements.
- Collaborate with field project management to develop, maintain, and communicate project schedules.
- Create and maintain project information, documentation, and work packages for subcontractors and materials.
- Contact site supervisors and subcontractors to communicate project start dates, schedules, material requirements, and other relevant information.
- Maintain accurate digital and physical records, including project data, operational documents, purchase information, and supporting materials.
- Update and maintain project information within Buildertrend, ensuring records remain accurate and current.
- Monitor operational activities and follow up with internal and external stakeholders to keep projects progressing as planned.
- Support communication and coordination between operations and finance, particularly for larger projects and Statements of Value.
- Prepare and maintain Excel spreadsheets, reports, trackers, and other operational information as needed.
- Identify scheduling, material, or delivery issues and work with the appropriate team members to resolve them promptly.
- Provide ongoing administrative and project coordination support to the operations team.
- Take on additional operational responsibilities as the company and position continue to grow.
- Post-secondary education in business administration, construction management, project management, or a related field is preferred.
- Previous experience in operations coordination, project coordination, construction administration, or a similar role.
- Experience working in construction, flooring, tile, or another project-based environment is considered an asset.
- Strong proficiency with Microsoft Excel and the ability to create and maintain spreadsheets, trackers, and project-related reports.
- Experience with Buildertrend or similar construction management software is preferred.
- Familiarity with purchase orders, material procurement, delivery coordination, project documentation, and scheduling.
- Strong organizational and time management skills, with the ability to manage multiple projects and competing priorities.
- Ability to shift between tasks, respond to changing priorities, and follow through in a fast-paced environment.
- Strong verbal and written communication skills, with the confidence to coordinate across office teams, field personnel, subcontractors, suppliers, and clients.
- Strong attention to detail and the ability to maintain accurate digital and physical records.
- A practical understanding of project workflows and the coordination required to move projects from estimating into execution.
- Proactive problem-solving skills and the ability to identify operational issues before they affect project timelines.
- Reliable, collaborative, and comfortable taking ownership of responsibilities.
- Positive, coachable, and adaptable, with an interest in growing into broader operations or project management responsibilities.
- Opportunity to join a growing, family-run construction company with a collaborative and fast-paced culture.
- A hands-on position where you can take ownership of a key operational function and have a direct impact on project delivery.
- Exposure to a diverse range of high-end residential, hospitality, and commercial construction projects.
- The opportunity to work closely with company leadership, office teams, field personnel, subcontractors, and suppliers.
- A dynamic work environment where initiative, adaptability, and strong performance are recognized and valued.
More about this job
Responsibilities
Coordinate project operations from estimating through execution, including procurement, purchase orders, warehouse preparation, deliveries, schedules, subcontractor communications, and project documentation. Maintain accurate records and Buildertrend data, support operational and finance coordination, and resolve scheduling or materials issues to keep projects on track.
Requirements
Previous experience in operations coordination, project coordination, construction administration, or a similar role is sought; construction or other project-based experience is an asset. A post-secondary qualification in business administration, construction management, project management, or a related field is preferred, along with strong Excel skills, organizational ability, communication, attention to detail, and familiarity with procurement, scheduling, and construction management software.
Skills
- Operations Coordination
- Project Coordination
- Construction Administration
- Microsoft Excel
- Buildertrend
- Material Procurement
- Purchase Order Processing
- Delivery Coordination
- Project Scheduling
- Project Documentation
- Recordkeeping
- Stakeholder Communication
- Time Management
- Organization
- Problem-Solving
- Subcontractor Coordination
Benefits
- Opportunity to join a growing, family-run company
- Hands-on role with ownership of an operational function
- Exposure to residential, hospitality, and commercial projects
- Opportunity to work closely with company leadership and project teams
- Inclusive and accessible workplace
Visa sponsorship
Not detected in the job text
Hiring contact email
dane.dsouza@mnp.ca
Categories
- Construction
- Logistics
- Administrative
- Management & Leadership
Keywords
- Construction
- Operations Coordination
- Project Coordination
- Construction Administration
- Business Administration
- Construction Management
- Project Management
- Microsoft Excel
- Buildertrend
- Purchase Orders
- Material Procurement
- Tile
- Flooring
- Raw Materials
- Delivery Coordination
- Project Scheduling
- Project Documentation
- Work Packages
- Warehouse Coordination
- Subcontractors
- Suppliers
- Site Supervisors
- Statements of Value
- Digital Records
- Physical Records
- Residential Projects
- Hospitality Projects
- Commercial Projects