Jobs in Canada

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Added 9 days ago
Career Exploration & Partnerships (Term)
University of Toronto
Mississauga, ON
…recent graduates in the lifelong process of developing career management skills and building resilience to accomplish their career…
Added 9 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 9 days ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 9 days ago
R(
Assistant Store Manager - RW&CO
Reitmans (Canada) Ltée/Ltd
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, Québec
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 9 days ago
FB
Assistant Grocery Manager
Farm Boy Inc.
Oakville, ON
- $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 9 days ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Warman, SK
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 9 days ago
IH
Nursing Unit Assistant
Interior Health Authority
Penticton, BC
- Full-time
Nursing Unit Clerk – Certificate or proof of program completion
Added 9 days ago
NS
Physiotherapist - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
Reporting to the Program Manager of the Bone & Joint department within the Rehabilitation and Supportive Care Services portfolio, the Physiotherapist assesses, diagnoses and treats patients…
Added 9 days ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 9 days ago
UH
Personal Support Working - Home Hemodialysis
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 9 days ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
North Vancouver, BC
- Full-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 9 days ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
Chilliwack, BC
- Temporary
Successful completion of a recognized Lab Assistant training program
Added 9 days ago
HH
Miramichi Medical Laboratory Assistant/Phlebotomist (3041) PCN 1757466
Horizon Health Network
Miramichi, NB
- Part-time
Must have successfully challenged the Canadian Society for Medical Laboratory Science Medical Laboratory Assistant exam
Added 9 days ago
EC
Casual Educational Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Temporary
Participation in the Internship Pathway requires a full-time commitment for the entire five-week program. Upon successful completion and certification, participants are expected to extend…
Added 9 days ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day…
Added 9 days ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
Have completed at least one extended professional management or executive leadership program, such as the Senior Management Institute for Police, FBI National Academy, Northwestern…
Added 9 days ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
Have completed at least one extended professional management or executive leadership program, such as the Senior Management Institute for Police, FBI National Academy, Northwestern…
Added 9 days ago
IR
Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
The Patient Admitting Clerk is responsible for the accurate and concise collection of information during the registration process, in compliance with provincial client registry best…
Added 9 days ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
The successful candidate must have a good understanding of key service standards and quality service · Food Safety certification is required
Added 9 days ago
HH
Upper River Valley Medical Laboratory Assistant/Phlebotomist (3041) PCN 9150219
Horizon Health Network
Perth, NB
- Temporary
Must have successfully challenged the Canadian Society for Medical Laboratory Science Medical Laboratory Assistant exam
Added 9 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Receives and directs telephone calls; obtains and provides the available information or refers caller to the proper authority
Added 9 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 9 days ago
W
(CAN) Pharmacy Assistant
Walmart
Kelowna, BC
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 9 days ago
C
Assistant Directeur - Cinéma Capitol St-Jean
Careerowl.in
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Part-time
Cineplex’s Part-Time Assistant Managers are an integral part of the team who provide an exceptional experience to each and every guest. Our PT Assistant Managers are passionate about movies…
Added 9 days ago
HM
Internal Medicine
Health Match BC
Williams Lake, BC
- Full-time
We are seeking a General Internist who is eager to collaborate in shaping our evolving IM program in Williams Lake. The ideal candidate will be confident in managing inpatient care,…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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Work requirements

Jobs in Canada