Office & administration jobs in Canada

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Added 7 days ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
Advanced proficiency in MS Office, including PowerPoint.
Added 7 days ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
Added 7 days ago
P
Supply Chain Director
Pontosense
Toronto, ON
- Full-time
You have negotiated with contract manufacturers across borders, including in Asia
Added 7 days ago
P
Supply Chain Manager
Pontosense
Toronto, ON
- Full-time
You have worked across borders with factories and 3PLs, and know what goes wrong before it does
Added 7 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 7 days ago
PH
Unit Clerk - Correctional Health Services
Provincial Health Services Authority
Surrey, BC
- Full-time
…and forwarded as directed by the manager, and advising Pay Office promptly of actions which affect employees’ pay. Establishes a bring forward system for attendance and other issues for…
Added 7 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Part-time
Added 8 days ago
A
Sourcing Specialist (Bangkok-based, Relocation Provided)
Agoda
Vancouver, BC
- Full-time
Added 8 days ago
IR
Admitting Clerk, Outpatient
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification.
Added 8 days ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
…support for the day-to-day operations of the Community Health Office. The position of Administrative Assistant functions in a manner consistent with, and supports the Mission, Vision and…
Added 8 days ago
V
Administration Officer
VMCH
Mulgrave, NS
- Full-time
Mulgrave office location | Maximise your take-home pay with salary packaging benefits
Added 8 days ago
IR
Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 8 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 8 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 8 days ago
T
Regional Event Planner
TD
Vancouver, BC
- Full-time
Wealth National Office is looking for an organized and highly creative event professional to join the Wealth Client Event team.
Added 8 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Oxbow, SK
Must be available a minimum of two (2) days per week
Added 8 days ago
H
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
- Part-time
Added 8 days ago
IR
Health Information Clerk
Interlake-Eastern Regional Health Authority
Whitemouth, MB
- Full-time
Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
Added 8 days ago
B
ADMINISTRATIVE ASSISTANT
BDC
Montreal, QC
- Full-time
Added 8 days ago
Health Information Clerk
Winnipeg Regional Health Authority
Whitemouth, MB
Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
Added 8 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Selkirk, MB
…support for the day-to-day operations of the Community Health Office. The position of Administrative Assistant functions in a manner consistent with, and supports the Mission, Vision and…
Added 8 days ago
Admitting Clerk
Winnipeg Regional Health Authority
Ashern, MB
Medical Office Assistant / Medical Secretary Certification
Added 8 days ago
Admitting Clerk, Outpatient
Winnipeg Regional Health Authority
Selkirk, MB
Medical Office Assistant / Medical Secretary Certification.
Added 8 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 8 days ago
SJ
Unit Clerk 6M Oncology Hematology Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Temporary
…external health care providers, staff, patients, families, and administration to provide fair, timely and equitable patient access to…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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Office & administration jobs in Canada